SUPPORT SERVICES

OPERATION OKAE MOLAO:

JHB CENTRAL Date: 2023/02/06
 INTRODUCTION

On 2023-02-02 Operation Okae Molao for support services was held at JHB
Central Police Station under the leadership of Major General Rampota.

All Support Services components were present.

The findings on Non-compliance are as follows:

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 SCM
KEY AREA FOCUS AREA / FINDINGS ACTION PLAN / STEPS TAKEN

FACILITY MANAGEMENT The leakages through the roof of the following storerooms were identified: The station to fix leakages using their day to day maintenance
budget.
- Procurement
- Moveable Government Property.
- Armourers.
- Parking.
- SAPS 6 docket store.
Louvers are falling from the building and damaging vehicles at the parking The Department of Public Works and Infrastructure has a
lot. project of fixing the louvers that will commence in 2024/2025
financial year.
Paint is peeling off the bathroom walls and offices. The station has to paint office walls that are peeling off by
using day to day maintenance budget.
Generator out of order. The Department of Public Work and Infrastructure were
contacted on 0n 2023-02-02 to speed up the process.

ACQUISITION No segregation of duties in terms of Database/Procurement Segregation of duties must be put in place to avoid
Official/Payment Official irregularities
Certification of Procurement Regularization not up to date All files as per Polfin report #4.6.62 to be inspected and
CPR’s to be properly completed and filed

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 SCM
KEY AREA FOCUS AREA / FINDINGS ACTION PLAN / STEPS TAKEN

MGP - Inventories behind the door were incorrect. A task team must be established consist of one member from
- Assets were not all marked. accounting station who is working MGP. The task team
- Numerous office’s did not have inventories behind must go to stations and update all inventories.
the doors.
- All inventories are outdated. Last financial year and
older.
- Personal Equipment in office’s without application
done for it. Microwave ovens etc.
- No firearm permit book in CSC. No firearm that was booked out has a
firearm permit.
- Ammunition missing is CSC. 17 x 5,56mm rounds
and 3855 x shotgun baton rounds missing.
- Private ammunition in CSC safe. Out of 30 x 9mm
rounds checked 17 were private and not police.
01 x 9mm rounds was not a 9mm round at all and was a different calibre.
- Furniture for disposal was lying outside of the store
room in the lower basement.
- No inspections are being conducted in the firearm
register SAPS 457.

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FOCUS AREA
List of Authorized drivers
Vehicle Risk Committee Meetings
AVL Units on Vehicles that are NOT
Reporting
Boarded vehicles
SCM
FINDINGS
The list was not updated
The minutes for all meetings held were not
placed on file.
A copy of minutes for the following months
were found on file August to December were
not found on file
There are 42 vehicles not reporting on the
AVL system
BVG260 B and BVL 384B need to be
deregistered
RC1 for SAPS BVJ607B not handed in at
Chamdor for the vehicle to be auctioned
ACTION PLAN
The control list must be updated.
All drivers who failed to submit a copy of their license renewal must be
temporarily suspended from driving state vehicles pending submission
of their renewed licenses
Minutes must be retrieved and placed on file for audit and managerial
purposes
The vehicles must be identified and sent for maintenance check at
CHAMDOR
The vehicles need to deregistered as these vehicles planned to be
compacted
The RC1 must be handed in for the vehicle to be prepared for auction
at Chamdor. The inventory if any need to be cleared for the vehicle as
well
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 AUXILIARY SERVICES

SAFE KEEPING OF
FINDINGS REMEDIAL ACTION
RECORDS
Dockets /Archive Storage 1. The Lower ground and 1. Every possible precaution should be taken against rain water entering the repository, particularly
basement storage are during thunderstorms or incessant rains. Particular care must be taken against leakages in the roof
flooded with water when it and, if the premises are below ground level, against an influx of water. There should be no water
rains and damage the pipes within the repository, since they could burst and flood the repository.
records. There is water pipes
within the 2.Dockets must be filed on the shelving cabinet to avoid the damage of records
repository(Storage)where
files are kept
2. Dockets are lying on the
floor.

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 HRM
Actions to address the performance / Comments / Intervention
Output Indicator
Management Process
8 Days consecutive Target not achieved
leave utilized
67.99%

Started good (Q3 = 75.9%) but leave cancelled resulting in target not achieved
Leave planning in terms of NI 9/2019
Monthly monitoring *HR Commander will be trained in PERSAP Reports on 2023-02-07 in order to monitor
performance

* Provincial Head HRM instructed leave planning to be done in such a matter that 8
days consecutive leave is utilized during January to August (before Festive Season
duties start in September)

Data Integrity The WP1002 forms of 585 members are The outstanding WP1002 form must be completed by the end of February 2023.
Maintained in terms of still outstanding and must be obtained as
Personal Information of
a matter of urgency. Members must
all SAPS Employees at
the Station
either complete a certificate of no
changes, a WP1002 form with new
information or a certificate that they do not
wish to complete the WP1002 form.

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 HRM
Actions to address the performance / Comments / Intervention
Output Indicator
Management Process
Updating of Driver’s There is a total of 156 members The outstanding Driver’s licence information must be submitted by the
licence particulars
whose driver’s licence information end of February 2028.
is not captured on Persap. The
members must be informed to
submit the information as a matter
of urgency and it must be captured
on Persap.
Training Committee, Station conducted a Training Training Committee was re-established and must meet on a monthly
HRD Policies,
Personal
Committee meeting during 2018 basis.
Development. WPL, and did not conduct one again since
HRD Projects and Non then.
Attendance file
inspection

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 HRD

Files (Record keeping as per HRD directives):-

1. A few files were inspected and found to be in order, but the rest of the filling
in the section as per the HRD check list needs to be revisited.

2. The nominations, attendance and competency level is at 100%.

3. There will be a follow up visit arranged with W/O Pitjeng when the SDF is
back.

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 TMS

1. Johannesburg Central was identified to pilot the IPM system (Integrated Person Management)

2. The (IPM) was implemented during December 2022

3. All CSC and Cell Members were trained and registered with the exception of Lt. Col Ngele, the
CSC Commander and newly appointed VISPOL Commander Lt. Col Mabusela.

4. Warrant Officer Waldeck will train and register these officers.

5. The station was issued with 5 new biometric devices and they are being used optimally.

6. Only 6 suspects were processed on 2023/02/01 because of load-shedding.

7. During the station visit on February 2nd, 2023, no suspect was processed due to load-
shedding. Both MIC members are not trained in all sections of their work.

8. The Network equipment inspected was clean and in working order.

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 LEGAL SERVICES

1. SAPS 14 registers were inspected and it was found that suspects are not
charged and sent to court within 48 hours.

2. Statutes, National Instructions, Standing Orders and Circulars were

checked in the CSC and only 11 out of 26 were available. Col. Khoza was
given copies of the outstanding documents.

3. Civil Claims files were processed correctly.

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 FINANCE

DISCREPANCIES

OVERTIME

Although the overtime is managed the station was given and trained on a spreadsheet version for
the managing of overtime.

UNCOMMITTED FINANCIAL AUTHORITIES

A total of 8 old uncommitted financial authorities was found on the report. All was related to the
repair of motor vehicles. The station was instructed to go to Johannesburg garage to finalize these.

CELLULAR PHONES AND 3G ACCOUNTS

The cell phone accounts was not received since October 2022. Col Hanekom handed them the cell
phone account for October 2022 to December 2022 for distribution.
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 FINANCE

LOSS MANAGEMENT

Losses is not reported within 30 days as per chapter A Paragraph 7 (2) of the Loss
Management Manual, especially regarding firearm losses. Stations need to be visited during
Station Lectures, in order to sensitise members with regards to Loss Management and the 30
day prescribed reporting period. Provincial Loss Management, will also conduct an Awareness
Campaign in order to assist the Accounting Station in sensitising the stations and specialised
units with regards to Loss Management, the reporting procedures, and time frames involved.

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 OD & STRATEGIC MANAGEMENT
STRATEGIC PLANNING SECTION

FOCUS AREA FINDINGS/DISCREPENCIES SOLUTIONS

Annual Operational Plan *Yes. Is available. However quarterly reports are not *MIC Commander post is vacant and must be
submitted timeously. advertised.
*MIC members were not trained in Strategic Management
as all Strategic Management responsibilities were dealt
with by the ex-commander.
MONITORING AND EVALUATION SECTION
To monitor the station *MIC Commander post vacant. MIC members were not *MIC Commander post is vacant and must be
quarterly report trained in Strategic Management as all Strategic advertised. A work session has been scheduled
Management responsibilities were dealt with by the ex- with the MIC members and the Monitoring and
commander. Evaluation Section for Tuesday, 7th February
*The commander obtained a transfer during the 2 nd 2023.
quarter of the financial year. The 1 st quarterly report and
POE is of a good standard and was quality assured by
the Monitoring and Evaluation Section after submission
to the provincial office.

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 OD & STRATEGIC MANAGEMENT
FOCUS AREA
- To monitor the process
of capturing of the station
post requirement (SPR)
To monitor the
implementation of the
2018 approved structure
for police stations
FINDINGS/DISCREPENCIES
ESTABLISHMENT MANAGEMENT SECTION
*Incomplete station and sector profile
*Sector 6 still outstanding
*Input sheet incomplete due to incomplete station profile.
The input sheet is dependent on the updated station
profile
*MIC still in the process of developing and finalising the
portfolio of evidence
ORGANISATIONAL DESIGN SECTION
*Section Commander: Vispol, MIC and CIMAC is vacant.
*The structure is fully implemented however the
alignment is in progress due to:
-the station has two Lt Cols within the sub-section
Financial Management and Administration who are still
specialising in the two fields which are now merged
according to the new structure.
SOLUTIONS
*MIC Commander post is vacant and must be
advertised.
*The Establishment Management Section is
currently running a project wherein station MIC
personnel are being trained on the correct
capturing on the SPR.
*Vacant posts to be advertised
*Alignment of new structure to be implemented
*The vacancies indicated have a great impact
on the station as the said environments are the
main contributors to Organisational Design
Projects.
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 INSPECTORATE
DOES THE STATION KEEP THE COMPLAINTS YES LAST UPDATED 2022/08/30
MANAGEMT SPREADSHEET DATABASE
(CMSD).WHEN LAST WAS IT UPDATED

382 FIREARMS
HOW MANY FIREARMS IN THE SAPS 13 NO -10 READY FOR DESTRUCTIOaN

THE TWO FLAGS AT THE STATION ARE NO FLAGS ARE OLD AND FADED, NEED TO BE
HOISTED AS REQUIRED? (STANDING ORDER REPLACED.
(a) 202.5(1) TO (2) AND STANDING ORDER (G)
256.4 (2)(b)

PROVINCIAL INSTRUCTION 1/2023 NEW NO STILL USING OLD AFFIDAVIITS. COPIES OF

PREFORM AFFIDAVIT IMPLEMETED THE PROVINCIAL INSTRUCTION GIVEN TO
THE STATION COMMANDER FOR
IMPLEMENTATION
MANAGEMENT OF DOCKET STORE MEMBER
APPOINTED IN WRITING NO LT COL EDWARDS INFORMED TO APPOINT
SGT. MKHIZE IN WRITING.
1ST AND 2ND LEVEL INSPECTION CONDUCTED
NO 1ST LEVEL INSPECTION CONDUCTED BUT 2 ND
LEVEL REQUIRED.

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END

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