2019 & 2020

ANTI-DRUG ABUSE
COUNCIL
PERFORMANCE AUDIT
 GUIDELINES IN THE CONDUCT OF
ANTI-DRUG ABUSE COUNCIL
PERFORMANCE AUDIT AND AWARDS
FOR AUDIT YEAR 2019 AND 2020
Memorandum Circular No. 2021-027
Local Anti-Drug Abuse Councils (ADACs) have a
critical role in the coordination and proper
monitoring of drug-related incidents. This entails
cohesion of policies for the inter-local government
roles which can provide an enabling environment
for functional and effective ADACs. This further
requires structural consistency and a
comprehensive monitoring and reporting system.
This Anti-Drug Abuse Council (ADAC) Performance Audit is a collaborative
effort between national government agencies (NGAs), local government units
(LGUs), and civil society organizations (CSOs). It employs a multi-level and
participatory audit structure to ensure the integrity of the audit process and its
results.

This Performance Audit aims to achieve the following:

• Assess the functionality and effectiveness of local ADACs based on
existing issuances and policies;
• Determine ADAC-initiated and / or -endorsed innovations and best
practices at all levels;
• Create a platform for evaluation and assessment;
• Recognize the best, effective, and performing ADACs.
BARMM RPOC ADOPTS ADAC Audit
• THE RPOC BARMM Resolution No. ____
adopted the DILG ADAC Performance audit to
gauge, measure, and provide interventions to
local anti drug abuse councils.
• The role of local governments through their
ADA Councils plays a vital role in pursuit of a
drug free region.
POLICY CONTENT AND GUIDELINES:

FUNCTIONALITY AUDIT
 CRITERIA

I – Organized Local ADAC

II – Conduct of Meetings
III – Allocation of Funds
IV - Implementation of Plans and Programs
V – Support to ADACs in Component LGUs
VI – Innovation/s
 PREREQUISITES: TOOLS

Anti-Drug Abuse Council- Document Checklist ADAC Performance ADAC Performance

Functionality Monitoring Audit Protocol Auditor Indicator
System (ADAC-FMS) A listing of all MOVs
and forms necessary in A document that A document that provides
Official monitoring tool of
determining the level of contains the phases, the indicators, MOVs,
ADAC functionality and
performance used for functionality and processes, and timeline point allocation and
submission and verification of considerations that
effectiveness of local of the conduct of the
MOVs, allocation of measure the functionality
functionality points, and ADACs performance audit
and effectiveness of local
generation of results and reports ADACs
PREREQUISITES: TOOLS
PREREQUISITES:
AUDIT TEAM STRUCTURES AND COMPOSITIONS
ADAC Provincial Audit Teams
(APT)
● Organized by the DILG
Provincial Office
● Chaired by the DILG Provincial
Director or representative
● Composed of representatives
from the provincial PNP, PDEA,
and two (2) CSOs
ADAC Regional Audit Teams
(ART)
● Organized by the DILG Regional
Office
● Chaired by the DILG Regional
Director or representative
● Composed of representatives
from the regional PNP, PDEA,
and two (2) CSOs
ADAC National Audit Team
(ANT)
● Organized by the PADS DILG in
coordination with BLGS and
NBOO
● Chaired by the DILG Secretary
● Composed of the heads of DDB,
PNP, PDEA, and one (1) CSO or
their representatives
 PREREQUISITES: AUDIT MECHANISM

ADAC Provincial Audit
Teams (APT)
Shall audit all Component Cities
and Municipalities within their
respective areas of jurisdiction
ADAC Regional Audit Teams
(ART)
Shall audit all Provinces, Highly
Urbanized Cities and
Independent Component Cities
within their respective areas of
jurisdiction
ADAC National Audit Team
(ANT)
Shall conduct national
calibration and finalization of
results
PHASES OF IMPLEMENTATION AND
RESPONSIBILITIES OF DIFFERENT
STAKEHOLDERS
PHASE 1:
DATA GATHERING AND CAPTURE PHASE
● Within the specified period, all LGU ADAC Focal Persons shall gather all required Modes of Verification
(MOVs) as listed in the Document Checklist.
● Upon gathering all required MOVs, the LGU ADAC Focal Persons shall endorse all gathered MOVs to the
Local Chief Executives, in the Provincial level, the Governors, and in the City and Municipality level, the
Mayors, for signature and issuance of Attestation.
● Upon signing of all gathered MOVs, the Local Chief Executive shall endorse all the signed MOVs back to
the LGU ADAC Focal Persons to upload all gathered MOVs and answer the necessary data capture questions
using the ADAC-FMS. An attestation shall be uploaded to prove the authenticity of gathered MOVs. Said
Attestation shall be signed by the Local Chief Executive.
● After uploading the MOVs on the ADAC-FMS, the original copies of all MOVs shall be submitted to their
respective audit teams for assessment process. In the case of City and Municipality ADAC, submit to APT, in
the case of HUCs, ICC and Province, submit to the ART.
● To ensure availability and accessibility of data, DILG ADAC Focal Persons shall keep a copy of Document
Checklist and all attached MOVs submitted by the ADACs for the duration of the audit process.
PHASE 1:
DATA GATHERING AND CAPTURE PHASE
DILG ADAC Focal Persons to keep a
LGU ADAC Focal Persons to gather all
copy of Document Checklist and all
required Modes of Verification (MOVs)
attached MOVs

LGU ADAC Focal Persons to endorse
all gathered MOVs to the Local Chief
Executives for signature and issuance of
Attestation
LGU ADAC Focal Persons to upload all
gathered MOVs and an Attestation signed by the
Local Chief Executive using the ADAC-FMS
and answer the necessary data capture questions
Original copies of all MOVs to be
submitted to their respective audit teams
for assessment process
PHASE 2: AUDIT PHASE
● Upon the submission of all MOVs to their respective audit teams, DILG shall
convene the APT and ART to conduct the audit process.
● APT shall audit the component cities and municipalities, and ART shall audit the
provinces, highly urbanized cities, and independent component cities.
● The APT and ART shall conduct the audit, through ADAC-FMS, based on MOVs
submitted/uploaded by the LGU ADAC Focal Persons.
● After the conduct of audit, the APT/ART shall generate the report through the
ADAC-FMS.
● Upon generating the downloaded reports from the ADAC-FMS, the APT and ART
shall sign the generated report and re-upload the signed document to the said
system.
PHASE 2: AUDIT PHASE
APT and ART to sign the generated
DILG to convene the APT and ART to
report and re-upload the signed
conduct the audit process
document

APT to audit the component cities and APT and ART to conduct the audit,
municipalities, and ART shall audit the through ADAC-FMS, based on MOVs APT/ART to generate the report through
provinces, highly urbanized cities, and submitted/uploaded by the LGU ADAC the ADAC-FMS
independent component cities Focal Persons
PHASE 3: SUBMISSION OF AUDIT RESULTS

● After the ART has received all of the generated reports from the ADAC-FMS, the
ART shall consolidate all of the generated reports of result.
● Upon consolidating all of the reports of results, the ART shall endorse all the
consolidated reports to the ANT.
● The ANT shall consolidate all submitted regional reports in preparation for the
calibration and finalization of audit results.
● All reports submitted by each audit team shall be in hard copy and soft copy.
PHASE 3: SUBMISSION OF AUDIT RESULTS

ART to consolidate all of the generated ART to endorse all the consolidated
reports of result reports to the ANT

ANT to consolidate all submitted All reports submitted by each audit team
regional reports shall be in hard copy and soft copy
PHASE 4: AUDIT RESULTS CALIBRATION AND
FINALIZATION

● The BLGS, through the DILG-PADS PMO, shall convene the ANT to conduct the
calibration and finalization of Audit Results.
● The ANT shall consolidate, calibrate, deliberate, and finalize the audit results.
● Once the results are finalized, the DILG-PADS PMO shall generate the National
Reporting Form (NRF) using the ADAC-FMS.
● Once the ANT generated the national reports, it shall be presented to the SILG and
shall be declared as valid and final.
PHASE 4: AUDIT RESULTS CALIBRATION AND
FINALIZATION
BLGS to convene the ANT to conduct
ANT to consolidate, calibrate,
the calibration and finalization of Audit
deliberate, and finalize the audit results
Results

DILG-PADS PMO to generate the National reports to be presented to the

National Reporting Form (NRF) using SILG and to be declared as valid and
the ADAC-FMS final
PHASE 5: PRESENTATION OF FUNCTIONAL AND
NON-FUNCTIONAL ADACS
● A final list of all ADACs shall be prepared based on the functionality audit results using the
adjectival rates of functionality. Said list, along with the NRF, shall be endorsed to the SILG.
● Adjectival Rating of Functionality - The adjectival rating of ADAC performance and functionality
are as follows:

Audit Score Adjectival Rating Classification

85-100 High Functional Ideal

51-84 Moderate Functional Progressive

50 and below Low Functional Basic

PHASE 5: PRESENTATION OF FUNCTIONAL AND
NON-FUNCTIONAL ADACS

● Certificates shall be prepared and given to all Moderate and High Functional ADACs.
● Results shall be published on the DILG website.
● Low functional ADACs and consequently low functional for previous years audit
shall be recommended for appropriate intervention and legal action.
 INDICATIVE TIMELINE (AUDIT YEAR 2019)
PHASE 1 PHASE 2 PHASE 3 PHASE 4

DATA GATHERING AUDIT RESULTS PRESENTATION OF

AND UPLOADING ADAC AUDIT PHASE CALIBRATION AND AUDIT RESULTS TO
PHASE FINALIZATION SILG

Component Component
Cities/Munici May 3 - 14 Cities/Munici May 17 - 28 September
palities palities
June 28 - July 9
Provinces/H May 31 - Provinces/H
June 14 - 25
UCs/ICCs June 11 UCs/ICCs
 INDICATIVE TIMELINE (AUDIT YEAR 2020)
PHASE 1 PHASE 2 PHASE 3 PHASE 4

DATA GATHERING AUDIT RESULTS PRESENTATION OF

AND UPLOADING ADAC AUDIT PHASE CALIBRATION AND AUDIT RESULTS TO
PHASE FINALIZATION SILG

Component Component
June 28 - July
Cities/Munici
9
Cities/Munici July 12 - 23 September
palities palities
August 23 - September 3
Provinces/H July 16 - Provinces/H
August 9 - 20
UCs/ICCs August 6 UCs/ICCs
RECOGNITION AND AWARDS
 ELIGIBILITY

● An ADAC may only be eligible for awards if it garners an

overall performance score in the functionality audit of 85 -
100 points.
● The ANT shall consolidate all highly functional ADACs
from the sorted list of ADAC functionality.
AWARDING CRITERIA

Award Criteria Point Allocation

BADAC Functionality (percentage of total barangays with

30 points
Highly Functional barangays)

Drug Clearing (percentage of barangays cleared of drugs) 30 points

Reduction of Drug Affectation (reduction of Drug

40 points
Affectation status as of CY _____)

TOTAL 100 points

 ASSESSMENT PROCESS

● The ADAC National Audit Team (ANT) shall be convened to conduct the
awarding assessment.
● The ANT shall use National Auditing Form (NAF) for the assessment
process.
● The ANT shall use the data from the PDEA National (Drug Clearing and
Drug Affection) and DILG though NBOO (BADAC Functionality).
DETERMINING WINNERS/PASSING RATE
* ADACs who garnered 75 points in the assessment process shall be
recognized and awarded.

PRESENTATION OF RESULTS
* A final list of all best and effective ADACs shall be prepared based on the
functionality audit results using the awarding criteria. Said list shall be endorsed to
the SILG.

AWARDING
* An awarding ceremony shall be conducted to recognize and incentivize the best
performing effective/outstanding ADACs subject to the usual accounting and auditing
rules and regulations and availability of funds.
PACKAGING OF DOCUMENTS (HARD COPY)
1. The MOVs listed on the Document Checklists shall be compiled and submitted in a comb-bound
form;
2. MOVs listed on the Document Checklist 2 (Regions) shall be compiled and submitted at the
11th floor, DILG NAPOLCOM Center, EDSA corner Quezon Avenue;
3. MOVs listed on the Document Checklist 1 (Provinces, Cities, and Municipalities) shall be
compiled and submitted by the PADAC to ART, and CADAC/MADAC to the APT;
4. Regional Performance Documents shall also be compiled and submitted in a comb-bound form;
5. Reports of Audit Results of each Provinces shall be compiled and submitted at the Regional
Level;
6. Consolidated Reports of Audit Results of each Provinces shall also be submitted to the 11th
floor, DILG NAPOLCOM Center, EDSA corner Quezon Avenue;
7. The documents to be submitted shall have a Table of Contents following the template as shown
in Annex E;
8. Each submission shall have a tab based on the Table of Contents.
PACKAGING OF DOCUMENTS (DIGITAL COPY)
1. The MOVs listed on the Document Checklist 2 (Regions) and Regional
2. Performance Documents shall be shared to dilgpads2021@gmail.com through a Google Drive Folder;
3. The Google Drive Folder shall be named as “Region __ ADAC Performance Audit and Awards” for _____
4. It shall contain two main sub-folders:
a. Document Checklist 2
b. Regional Performance Documents
5. The two main sub-folders shall contain the following folders:
a. Document Checklist 2
i. Indicator 1
ii. Indicator 2
iii. Indicator 3
iv. Indicator 4
v. Indicator 5
b. Regional Performance Documents
i. Province A
ii. Province B
iii. Province C
iv. Province D
v. Province E
Thank
you!