DELEGATION OF AUTHORITY

It is a sub part of management course.

Introduction to Mgmt.
 features of mgmt ..........(art or science).
 development of mgmt thought ….. (theory)
 planning ……….. (decision making)
 organizing (major concept of organizing) authority.
 staffing / coordinating ( performance appraisal )
 leading / directing / commanding ( motivation,
communication , leadership )
 controlling ( evaluation)
በአንድ Formal organization ውስጥ 3 መሠረታዊ የድርጅት ግንኙነቶች
አሉ፡፡
 1. Responsibility
 supposed or expected to do something .
አንድ ሰራተኛ ከስራ መሪው የተሰጠውን ተግባር (ስራ) የመወጣት ግዴታ ነው፡፡
The obligation to perform certain tasks.
 2. Authority
 It is a right to order , or command or, decide
 A right to do something .
 legitimate power given by an organization to
discharge his responsibility
 It’s a right to - procure raw materials
- spending money
- ask for the allotment of money
- hire or fire people.
 The difference b/n power and authority
Authority
 The right of a manager to decide and command according to
the organization rule’s and procedure's.

Power
 The ability to exert influence on subordinate or it is a capacity
to change the behavior or attitude of an individual's
 የአንድን ግለሰብ (ሰራተኛ) እምነት ፣አመለካከት፣አስተሳሰብ፣ ማንነት፣ ድርጊት
የመለወጥ( የመቀየር) ችሎታ፡፡
ለምሳሌ by - showing (በማሳየት)
- Palaver/ Discuses (በማወያየት)
- Life model / by showing exemplary life.
- Reward (በሽልማት)
- Punishment (በቅጣት)
 The difference b/n power and authority
-It’s not power – over, but power – with
- To initiate change.
- To be casual agent
- A jointly developed power
- A co-active.
- Not a coercive (forceful) power.

-Authority and power are interchangeable, those can be

used in place of one anther.
•There must be a balance b/n responsibility and
Authority
አንዱ ያለ ሌላው ምንም ትርጉም (ውጤት) የለውም፡፡
 3.Accountabiity
 አንድ ሰራተኛ የተሰጠውን ሃላፊነትና (ስራ) ስልጣን (መብት)
ከየት እንዳደረሰው ሃላፊነቱን ወይም ተግባሩን ለሰጠው አካል ሪፖርት
የሚያደርግበት ሂደት ነው፡፡
 It is a process of reporting to a manager or
CEO about the given task.
 To be answerable for his/her responsibility.
Meaning Of Delegation Of Authority
- መወከል ማለት Granting authority ስልጣንን መስጠት
- ውክልና /delegation means, Represening/ standlng on behalf of
someone - በሌላው ምትክ የመገኘት መብት ነው፡፡
- ውክልና ማለት ስልጣንን ማከፈል ማለት ነው፡፡
- ውክልና ማለት ራስን መባዛት ማለት ነው፡፡
- Devolution of authority on subordinates – to be passed on.
- ስልጣንን ወደታች / ወደላይ ማሳለፍ ነው፡፡
- It is the ability of a manager to share his burden with others.
- አንድ የስራ መሪ የያዘውን የስራ ጫና ወደሌሎች የመቀነስ፣ የማካፈል ችሎታ ነው፡፡
ነገር ግን ይህን የሚያደርገው ሁለት ነገሮችን ሲተገብር ነው፡፡
1. ስራው በተወካዩ እንደሚሰራ ሲያምን
The manager has to believe on the delegatee.
2. ለስራው መካሄድ ተገቢ መቆጣጠሪያ መንገድ ሲያበጅ ፡፡
By making good control mechanism for the
 Delegatiion is:-
 The essence ofgood organization.
 The heart of an organization.

•Andrew Garnegie - የተባለ አሜሪካዊ ኢንደስትሪያሊስት መሪ

“ አንድ የስራ መሪ ብቻውን ከሚሰራ ይልቅ ሌሎች እንዲረዱት መጥራትን ሲያውቅ
በሕይወቱና በአመራሩ ላይ ትልቅ የለውጥን እርምጃ ውስዶአል” ይላል፡፡

Reference – Principles and practice of management.

by T.N. Chhabra.
Management by Harold Koonth.
 Purpose / use / of delegation of Authority
It makes the task simple- easy flows of jobs,
It makes the task Smooth.
It provide time to CEO to focus on the management affairs.
It Increase results
It improves employees knowledge.
It increase motivation
It makes the group work more satisfactory
It creates good relationship b/n the management and employers.
It serves as a basis for evaluating people.
In terms of behavioral aspects - it can satisfy man’s demands for
responsibility, recognition and opportunity to exercise authority.
In terms of technical aspects - fast decision and flows of clear information.
It provides a chance for employs to participate in management affairs.
It enhance job interests.
It increase efficiency
 It increase flexibility.
 It balance work loads .
 It aids communication
 What Can Be Delegated
The Manager/CEO/ should not be delegate all
kind of tasks. Do not delegate the following :-
Develop plan
Policy decision
 Strategy
 Confidential matters.
 Ill defined tasks.
 Boring tasks.
 Delegated The Following :-
 Interesting tasks,
 Whole tasks.
 Routine tasks.
 Tasks other could be better.
 Tasks other might enjoy.
 Time consuming tasks.
 Tasks good for the development of your
teammates.
 Tasks for which you are not responsible.
* Accountability can not delegated
 To whom we /you/ should delegate?
-Explicit delegation :-
- Proximate to the job’s
- Qualified
- Integrity (moral and Ethical codes )
- Efficient
- Honest
- Related experience
- Willful to perform the job.
* Don’t forget that the control / follow up/ mechanisms being
present on your hand’s always!!
Inadequate Or Non Delegation in Organization
Results:-

 Slow task activity.

Slow decision making.
 Deadline get missed.
 Bottle neck mentality.
 Putting out fires .
 Disadvantage of delegation of Authority
 It has a risk.
 It can create destruction by making fast
decision.
 It can cause ill - treatment of work by lack of
ability.
 It can serve his own/primary group/ -
corruption.
 Mistreatment of staffs and customers -
malfeasance
 Approach To Delegation Of Authority
•There are four types:-
1. Top to down
2. Bottom- up
3. Peers
4. External (for branches)
 Secrets of delegation of authority - to empower:-
- Explain the tasks – tell your people what should be done!
but don’t tell them how!
Because :- it removes creativity
- it becomes boring
- and no challenge, no development in capacity.
What kind of letter to write for person to delegate?
-From this day/date/ I delegate you for the job…………………
 Case study
1. Explain the differences and
relationships b/n responsibility,
authority and accountability .
2. What are the importances of delegation
of authority? (write at least 5 ).
3. What are the disadvantages of
delegation of authority? (write at least 3)

By Mesfin Demissew M.