Professional Documents
Culture Documents
Present:
Karen Snyder PHSKC
Erin MacDougall PHSKC
Sylvia Kantor WSU KC extension
Patrick Green Solid Ground
Caren Adams PH-SKC
Jim Krieger PHSKC
Tyra Sorendsen MITHUN
Martha Aitken WSU KC extension
Val Allan City of SeaTac/Highline School Dist.
Denise Sharify NH
Angelina Allen-Mpyisi City of Federal Way
Cascade Bicycle
Michelle Bates Benetua
Laura Streichert
Allen Cheadel
Kassandra Verburnghen Austin Foundation
Julie
Patricia Lichiello (facilitator)
Maggie Anderson WSU KC Extension
Goals:
1. Discuss and decide on the co-conveners' recommendation to uncouple the
establishment of the Leadership Council with the Site Selection process.
2. Review options for voting on Leadership Council members and decide which to use.
3. Establish a volunteer committee that will assist with the application and voting process
(committee members would not be applying to serve on the Leadership Council).
Agenda
Time Topic
1:30 Ice breaker activity (Sylvia)
2:05 Presentation, discussion, and decision regarding uncoupling the site selection process from
the Leadership Council (Patricia, Erin, and Allen)
Possible outcomes: Decision to uncouple or decision to stay with LC making site selection
decision.
2:55 Break
3:10 Presentation, discussion, and decision regarding how Collaborative Partners will vote for
Leadership Council members (Erin)
Possible outcomes: one of the presented voting options will be selected.
4:20 Information on TAP team visit and next steps in light of the above (Sylvia)
4:30 End
Patricia Lichiello is the deputy director of the Health Marketing Research Center
in the University of Washington School of Public Health & Community Medicine
and is auxiliary faculty in the Department of Health Services. She has lots of
experience facilitating forums, task forces, committees, advisory boards, and the
like—and actually enjoys it!
PL:
Decision making processes re-cap:
EM:
--Leadership council uncoupling—
Until recently, we proposed that the next step for our Collaborative would be to establish
the Leadership Council (LC) and that the LC would make the site selections. After our
initial conversations about populating the Leadership Council, it is evident that
uncoupling the Leadership Council from the site selection decision would address two
chief concerns:
1. Almost all Collaborative Partner members have some degree of perceived or
actual conflicts of interest (e.g., they work in specific geographic communities
and/or have interest in certain types of implementation strategies).
2. It is difficult to follow the current plan of creating a Leadership Council because
willingness to participate on the LC is tempered by whether one or another
community is selected.
Therefore, we are suggesting a different approach. We are proposing to form a separate
site selection committee that will review applications from each site (eight potential focus
communities) and make the site selection. This committee will also work with all eight
communities to help ensure that they successfully prepare their application and form a
community group to participate in the Collaborative. This process to oversee and
facilitate selecting the two focus communities would start in November 2007. The work
would likely include two to three meetings to establish site selection criteria, develop the
Request for Applications (RFA), review applications, make a decision, and present the
findings and final decision to the Collaborative Partners. Selection will be based on
criteria such as demonstrated commitment of the communities, ability to do the work
effectively, and alignment of the work with KCFFI objectives (e.g. policy and systems
change; capacity to have an impact; serving diverse populations; and focus on systems vs.
programs).
Advantages of uncoupling the Site Selection process from establishing the Leadership
Council include:
• The Site Selection Committee would be temporary with the sole function of
selecting two focus communities, and would not make any longer-term decisions
about change actions, membership, or resources
• Participation on the Site Selection Committee by Collaborative Partners from the
eight geographic areas, community based organizations, and members of the
Assessment Team would provide a holistic assessment of applications based on
agreed upon criteria.
• The Leadership Council can form sooner and begin planning for the regional and
county wide policy assessment and youth engagement, without waiting for the
two sites to be selected. Seats on the LC for members from the two focus
communities will be reserved.
Uncoupling (brainstorm)
Pros: Cons:
Schedule
Equal balance and share of voting for each Potential conflict of interest
geographic location (geographic balance) Not enough volunteers
Less time commitment for volunteers who
really want to play.
Collaborative members interested in being on the Site Selection Committee should email
Erin MacDougall (erin.macdougall@kingcounty.gov) by (date TBD at meeting 11/14/07).
The co-conveners will make the final decision to achieve the balance as outlined above.
The Site Selection Committee will rank the applications based on predetermined criteria
and choose one site in Seattle and one in South King County.
Proposed RFA Questions (these are examples – the actual questions will be finalized by
the Site Selection Committee, when formed).
Community Context
• Briefly describe your community (including the geographic area(s),
demographics, and socio-political boundaries) – one paragraph.
• If applicable, describe the specific geographic area within your community where
you will focus your efforts. Describe the rationale for focusing on this area, based
on data or information obtained from local assessments and from past experiences
in related community initiatives.
This document attempted to lay out potential assessment areas. (Chronic diseases,
access/affordability of healthy food, access to safe places to play)
AC:
Struggling to make a high stakes decision is our problem. Our solution is to create
a transparent selection process (ie leadership council).
The sooner we can get to community organizing the better.
Michelle B: For neighborhoods within Seattle, who are we reaching out to?
-Maggie has been contacting neighborhood service centers and asking to share.
(Rainier Valley, Delridge, Central/Downtown.)
-Maggie will bring maps to next meeting
Jim K: If we don’t get enough volunteers for LC, what spots will open up and who will fill
them?
-All but one has committed to having a member and we are fairly confident that
all spots will be filled
-co-conveners will make the final decision of who will be accepted on the LC.
Jim K: What about conflict of interest? Will some members be asked to sit out of voting if
it is potentially biased?
-We hope to have counterweights for each vote.
Laura: If we want transparency, we need to think about how a community FITS, not
which community do we like better
Karen Snyder: Comment on criteria for selection—Is the site selection committee going
to determine this criteria?
-Yes
-The application will need some work from the site committee
VL: There is an urgency to uncouple the two so that we can get the site selection on track.
Jim: Our intention is at the committee level not having the committees be one and the
same. We don’t want geographic baggage-and the LC will balance that out. Scheduling
and recognizing geographic fairness.
Caren: Advantage of decoupling is that a site selection committee is better for the
community if they can’t afford the hours for the LC they can still vote in site selection.
Jim: These 8 areas were chosen because of the opportunity to make huge change through
smaller resources and increasing the likelihood of impact. No combining of areas
because combining could lead to deluding.
-Erin: Go back to bylaws draft and you’ll see the seats for the LC. One Seattle
location, one south king county municipality.
Jim K: While some work is done at community level, much will be done at a county and
policy level and we need people from all levels and areas. We need to be careful to not
say that all work is going to happen in community level when there are so many pieces to
this puzzle (a collective responsibility).
-Erin: There will still be plenty of work for organizations on the fence to
participate. The goal is to be considerate and give this group (partial leadership
council) to get to know one another. Let’s remember that when we look out into
the US, all the other urban centers are within one city government. What we’re
trying to do is new and challenging. This isn’t easy and we don’t have examples.
But we’re doing great!
Voting that leadership council is uncoupled from the site selection committee:
YES: 10 (unanimous)
NO:
MAYBE:
ABSTAIN:
Kassandra: How will we decide which box to check to apply for the leadership council?
Laura: There’s no crystal ball to know who will apply? If we get three youth who all
want to participate, how do we select two?
VL: There may be more discussion on who will represent each geographic area—more
criteria discussion.
Voting on who will serve on committee AND how the committee will be selected
(we’ll do our best to follow the guidelines already listed out
YES: 10 (unanimous)
NO:
MAYBE:
ABSTAIN:
Kassandra: Jim’s comment cleared it up for me that there is still so much work to do on a
systemic level. We need to keep that in mind.
Laura: Let’s talk about the many roles an organization can play.
Jim Krieger: There are a fixed # of slots with 2-3 candidates for each slot. We’ll be lucky
if we get one person for slot. The job is to plug one or two in each spot to be voted on.
-Look with a diversity lens and define what that slate would work for.
VL: vote…
Denise: Diversity needs to be discussed. We must include cultural diversity within this
process. We would trust a slate process if the criteria were more clear. Let’s restate what
diversity is.
Karen: Start with a small group? We’ll start with 8 and then add communities. What if
we perpetuate a Seattle focused group lacking diversity?
-Allen: Let’s fix it up afterward and address any glaring omissions. How can we
recruit…forgetting voting.
Julie: We talked about 8 slots and thought it would already be diverse and flooded with
applications
Denise & Caren volunteered to help with targeted recruitment of applications for
the Leadership Council.
Erin: Part of our recruitment needs to emphasize the big picture and understanding policy.
Patrick: These meetings can be boring. Now that decisions have been made, we’ve made
it through the hard stuff. This is great. Let’s welcome people back to the process now
that we have the junk out of the way.
Jim: I am more into the slate voting. Let’s get back to the work and quit monkeying
around. We need targeted outreach! Let’s analyze, fill the boxes (diversity criteria) and
get moving
Sylvia: Need for shared vision and values. We haven’t focused on this yet.
RECAP:
PL: We’ve decided that we need a site selection committee & we need a leadership
council (understood). How will we get the leadership council jumpstarted? We need to
do some targeted outreach. We are seeking out a diverse leadership council.
Decision: Site selection committee has the complete authority to decide without the
leadership council to decide.
(Note: Sylvia has reservations about a volunteer committee making such high
stakes decisions).
More discussion of a slate… Two people for this, two for this, and what this may turn
into is an adhoc slate.
The group agreed that the voting process to fill seats on the Leadership Council will
be by ranked voting.
“Each Collaborative Partner organization votes on 8 Leadership Council applicants in
order of 1 to 8 with 1 being the most preferred and 8 the least. Points are assigned
accordingly to the rank. The eight applicants with the greatest number of points are
elected to LC.”
We need to share the idea of the matrix to make sure that we have all of the diversity and
experience slots filled.
Recruitment and ranked vote will occur by January 15t (or as the co-conveners see is
manageable).