PlanIt!

Memo
To: Kristy Jack, Gail Zemmol From: Emily Cunningham CC: Date: 02/05/14 Re: Budget

A budget will be made for the event based off an expected turnout of 300 students. The amount charged will be $17.00/student; making the budget $5,100 total. The amount towards the speakers is estimated by having 24 attending. A budget sheet is shown below and any other details needed are attached on a separate page, showing where the costs are coming from. The budget comes out to $4975.00. This leaves $125 for anything that could be missed including the already accounted $75.00 in the contingency fund.
ESTIMATED Facilities Rental Devos Place Equipment Rental AV Tables Chairs Linens Food Lunch Breakfast Guest Speaker's Gift Parking Student Gift Student Badges Extras Contingency Theme decorations TOTAL $0 $79.00 $0 $0 $0 $3,600 ($12/person) $175.00 $240.00 ($10/person) $288.00 ($12 max/person) $414.00 ($1.38/student) $29.00 ACTUAL

$75.00 $75.00 $4,975.00

The food and beverage would come out to $12.00/person if we went through YoChefs catering with two entre options for the buffet. If we wanted to do only one entre it would be $10.00/person. http://www.yochefscatering.com/yo-chefs-catering-lunch-menu.html#AssortedBuffets

I called Tim Hortons and it is $6.99/dozen assorted donuts. To feed 300 students we would need 25 dozen.

The speakers gift could be a gas card for $10.00 to help with travel. For the speakers parking they can park at the Government lot or the Devos Place lot. The daily maximum is $12.00 so we should budget for that just in case.

The students gift can be done for $1.38/student. We can give them pocket planners for their gift to take home. http://www.mapleleafpromotions.com/PocketPlanner1.html

Student Name Badges https://www.reliable.com/cart/cart.jsp

Projector Screen rental http://www.rentechsolutions.com/rental-pricing/projector-screens/