MINUTES OF THE S.H.A.G.S.

COMMITTEE
Meeting held on 8 October 2014 in the Ted Allen room
In Attendance: Lin Norman (LN) (Chair); Carole Pamphlett (CP) (Treasurer.); Ralph
Martin (RM) (Dep.Chair); Chris Wilson (CW);Mike Cobley (MC); John Molson (JGM);
Keith Davison (KD); Rod Cooley (RC); Chris Overton ( CO); Mark Sanders (MS); Nic
Hale (NH); Albert Callaewert (AC); Pauline Payne(PP); David Ebbels (DE); Tracey
Marsh (TM);Roger Gillett (RG); Keith Rowland (KR).
Apologies: Roger Glanville.
1. Minutes of the September 2014 meeting.
The Minutes were passed as a true record by those present.
Matters arising:
1) RM to purchase 100 wooden pegs to be held in stock for all sites to replace missing
plot markers. Completed
2) KD to contact CO for list of Churchfield plot holders Completed
3) KD to contact JM to arrange for training on use of rough cutter. Completed
4) RM to purchase 50 wooden pegs to be held in stock for all sites to replace missing
plot markers. Completed
5) RMG to send email inviting all award winners to Awards evening. Completed
6) RMG to design new shed application form. Still outstanding
2. Finance
2.1 CP presented the latest cash statement which confirmed the sound position
remained. There was no comments arising. The Chair offered a thank you to CP for all
of the good work carried out during her first year.
A request for 3 committee members to meet to review the 2015 Annual Plan was made
by LN. CW, TM and CP came forward and a meeting was planned for 23 October at
7.30pm in the TA Room. Results to be reported at the November meeting.
3. Site Matters
4.1 Hedge cutting update: Of the sites completed only CW and NH had received any
prior warning from HTC: certainly there was no warning in the case of PH site.
4.2 Sibley Ave: CW advised that all was good at the site.
Minutes of Oct 2014 SHAGS Committee Meeting

4.3 Cross Lane: No concerns reported.

4.4 Piggotshill: The situation regarding the dumping of wood chip was discussed and
proposals discussed including direct contact with the Police Commissioner, the
installation of a Police Aware notice on sites and asking Atholl to push the pile further
back to make room for manure delivery.
4.5 Aldwickbury: No concerns reported.
4.6 Churchfield: KD reported on the progress of the work undertaken by him to clear the
bottom end of the site adjacent to the Plough & Harrow. Photographs showing before
2
and after the committee agreed were amazing.
KD asked LN if she would contact HTC about writing to the Plough & Harrow about
dumping rubbish over the fence on CF site. (Action LN)
KD also requested a termination letter be issued to the tenant of plot CF30 and one
other. (Action RMG)
5. Lettings
5.1 No report was available however CO was able to confirm to the meeting that overall
we 97% let.
6. Machinery
6.1 PP reported that Tim Wall had indicated a cost of 250 (assuming parts availability)
to repair the ex-PH large rotovator and in the circumstances it was agreed by
committee this was uneconomic and PP would ask Tim Wall to dispose of the machine.
(Action PP)
The new small mower for AB site had been delivered.
Tim Wall had also spoken to PP indicating he could begin collecting site machinery for
winter storage once Site Reps arranged a collection time. (Action PP/Site Reps)
7. Projects/New Developments
7.1 TA Room Picnic Area: RC reported to the meeting on progress and will be liaising
with JGM to purchase and store the unit ahead of installation at Cross Lane (Action
RC/JM)
7.2 Scout group enquiry: RC had received an enquiry from David Read who has plot
CF31 whether the Society would permit a local scout group to take a plot. This raised H
& S issues and before responding it was agreed TM would look into the H & S
implication of children on sites so that a better assessment could be made by the
Society.

Minutes of Oct 2014 SHAGS Committee Meeting

7.3 Ideas for Projects: LN had sought ideas for future projects. Re-decoration of the
toilet at PH site, the purchase of a fruit press, the purchase of a second rough-cutter,
and an eco-energy source for the TA Room were put forward and it was agreed CP
would look into possible sources for grant funding.
8. Communications
8.1 RC has submitted a full report on the current status of the various initiatives he was
involved in.
9. A.O.B.
9.1 Allotment Watch: It was agreed LN would request a supply of the notices from HTC.
(Action LN)

Date of Next Meeting: 12th November 2014 Ted Allen Room

Minutes of Oct 2014 SHAGS Committee Meeting