Unapproved 4th Quarter Meeting Minutes

Date
Meeting
Location

10/11/2014
Board & General Membership
Parking Lot

Officers and Directors

President
Hunter Sanders
Vice President
vacant
Secretary
Laura Tolbert
Treasurer
Rita Hemphill

X
X
X

(Key Chairperson)

Director
Director
Director
Director
Director
Director
Director

Greg Sayre
John Smith
Mark Merkel
Michael DeCato
vacant
Syme Kutz
Helen Schmal

(Asst Key Chairperson)

Attendance / Roll Call

50 members &
7
of
11

18
non-members out of
Board of Directors Here

137

members

Review of Last Minutes - Secretary - Laura Tolbert

Read by
posted on social media and chalk board
Treasurer's Report - Rita Hemphill
Read by
Rita Hemphil
Beginning Balance $ 12,493.36
SEPA Checking Account
Motioned to Accept
Laura Tolbert
Seconded
Greg Sayre

Ending Balance $ 14,845.20

Key Committee - Rita Hemphill & Helen Schmal

Read by
Rita Hemphil
Key Checking Account
Beginning Balance $ 7,415.91
New Keys Issued
82
Lost or Stolen Keys Reissued
Motioned to Accept
Walt Howard
Seconded
Lauretta Smith

Ending Balance $ 8,165.71

0

Fundraising - Sherri Smith

Sherri putting together the next order. She only has left 1 bracelet & small shirts.
Camera / DVR - Greg Sayre
Fully functional 100% with air card & router
Board members are able to look at it remotely
BUISNESS FROM THE FLOOR - EVENTS
Hunter asked John Smith to speak about his experiences with paid events
John Smith spoke about Ron Cole, Code Enforcement Officer for Osceola County
Question from the audience? What is the problem with having the event?

X
X

X
X

The taking of money is the issue. It makes you have to have a permit. Permits cants be obtained.
If you are charging money you are operating a business. If you are operating a business you need a
business permit.
Weierman made commits that he was turned in for his ATV event.
Hunter said SEPA will not support paid for events
Chris Tolbert said he believed the big issue is who the events are marketed to.
The event should only be marketed to landowners.
Committees
Gate Committee
Syme stepped down as chair, Red Door Camp Frank Brown
Last gate check was
Labor Day
brought in

$ 2,731.50

in donations

Sign Committee - Gary Comes

Due to busy schedules nothing new has come from it.
Gary does wish to continue chairing this committee
Membership Committee - Laura Tolbert
Sending out welcome / thank you for joining emails
Meeting after this meeting
Join online at SuburbanEstates.net, FB Suburban Estates Holopaw, FL, FB SEPA Club, www.SEPAClub.com
Emails to come when you are
Question from Audience - can you become a voting member if your spouse is on the deed, no you need
your name on deed inorder to become a voting member. Anyone can become an associate member.
Current Membership 137
Creation of the Websites Committee - Greg Sayre
www.SuburbanEstates.net Curtis Holzschuh
www.SEPACLub.com Gary Comes
FB SEPA Club Jason Bergenske
FB Suburban Estates Holopaw, FL Laura Tolbert
Greg will get with all the webiste owners about sharing information
Motioned to Accept
Helen Schmal
Seconded
Rita Hemphill
Road Committee - Syme Kutz
Syme does wish to continue chairing this committee
Syme needs help, please get with Syme if you need help
Volunteers - Frank Brown, Greg Sayre, Ralph Harvey, Sherri Smith, Walt Howard, David Whiteside
Equipment is always needed for volunteering
Security Patrol - Jay Heil
Ford Cook stepped down from the Security Patrol
check camps, camera patrol
Items from the floor

Audience - difficult to hear meeting - microphone is needed

Hunter volunteered to find and buy a microphone under SEPA
Audience - John Ball - Swimming hole Committee
Looking for volunteers for helping design a swimming hole
Pillings donated by Steve, Syme volunteered to help with committee
Audience - why don't we have trash cans
No one will pick up the trash, drunk tree cans are recycled by various people
Set Next Meeting Date
Board Meeting - November 8th at 11am in the Parking Lot

Adjourn
Motioned to Accept
Seconded

6 - Jay Heil
48 - Jon Valece

50/50
$
# 54305

140.00

$
=
Ed Dougherty

70.00 Winner + $
70.00 SEPA Club
$40 of winning donated back to SEPA.
Thank you Ed!