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GPCPM 12NCP 22
GPCPM 12NCP 22
MANAGEMENT
COURSE NO- NCP 22/ GPcPM-12
ASSIGNMENT 2
ASSIGNMENT
You are a Project Manager on a Site where work for
3 k.m Long tunnel has been undertaken. The site is remote and takes about 2 days travel to
nearest town .Supervisors, technicians and skilled workers are engaged in dangerous /
hazardous work. Absenteeism due to sickness, quarrels, drinking are adding to less output of
work and chances of accident on site are increasing. Management has urged to do something
so that time target can be achieved. Discuss how will you tackle the problem and increase the
output of work.
Availability of Alcohol.
Storage of Materials.
verified and lessons learned to be implemented to derive the plan. The site shall be
divided in to logical sections and each section shall be controlled by a supervisor or
foreman. He should ensure daily site plan detailing the activities to be executed is
prepared and necessary instructions are provided to the manpower. The project
schedule shall be monitored to verify the progress and incase of any negative
trends forecast for additional resources required to bring the project on track. The
additional requirements shall be communicated to head office to arrange for this.
The human resource plan detailed the roles and responsibilities, site organization
charts, staffing management plan shall be prepared. A manpower histogram
showing the required personnel for the lifecycle of the project shall be generated.
The supervisor shall monitor manpower histogram and shall ensure the required
resources are available. While preparing the histogram ensure factors such as
absenteeism, termination, leave, holidays etc are considered while concluding on
the required manpower. A sample histogram is shown below
Interview and select the personnel adequate to the work and acquire the team
accordingly.
Implement proper recognition and reward system for the site personnel.
Adequate controls are in place to monitor the progress and performance of the
personnel.
risks will always need to be properly understood and managed. With good
occupational hygiene science and practice, occupational health risks can be
eliminated or, at the very least, brought under control.
medic supplies and emergency kits shall be made available in the clinic.
Depending on the workforce a doctor with a nurse shall be made available in
the clinic. An ambulance at the clinic will be of added advantage to transfer
the workmen met with serious accident. This will reinforce a sense of
confidence in the workmen and will resolve the reduce absenteeism, manpower
turnover and will increase productivity. The doctor shall ensure the necessary
medicines are always in stock to counter any epidemic or handle emergency
situations.
Motivational Policies :-
safety and ensure discipline to follow the safety requirements. Pictures and
demonstrations of work tasks are often more effective than written
documentation. Having the information translated in both English and other
languages is also important if the contractor truly intends for the program to
be understood by all employees in todays diversified workforce.
The work pressure and personal matters play a major role in the life of people.
To counter the problem or relive the stresses alcohol becomes a medium of
stress reliever. The effects of alcohol leads to reduced concentration in work,
daily conflicts and absenteeism. It can be a major cause of accidents in the
site. A no alcohol policy can help in reduction of accidents, however still will
cause absenteeism. To counter the threat ensure adequate recreation facilities
within the accommodation camp to ensure workmen are involved in these and
avoid getting distracted to other means of stress reliever such as alcohol. In
addition to these provide additional security measures to catch offenders
bringing alcohol illegally.
Storage of Materials:-
Site lay out plays an important role to improve the efficiency of movement of
material in turn increase the productivity. The material storage area shall be
planned in such a way that the storage area size and location is
identified upfront depending on the work area. The storage area shall be
designed in such a way that the area is properly identified, clear access for
movement and handling facilities are planned. The bill of material required to
complete the work shall be available in the site. The material requisitions shall
be raised as per the project schedule. The receipt of the material and storage
shall be monitored and controlled. A dedicated preservation team shall be
available in site to protect the material from degradation and prevent from
rusting. The storage area shall be demarcated properly, lighter materials shall
be stored inside covered stores and bigger heavier materials shall be stored
outside. The materials shall be issued based on the material request from the
supervisor or the foreman. The records of the issue shall be maintained to
keep track and control. The day to day material such as hand tools, bolts,
electrodes, drill bits, machinery spares shall be checked and sufficient stock to
be maintained to avoid stoppage of work.
The right inventory of spares for the maintenance and repair of the machinery
is important to ensure there is no stoppage of work. The site location were in
availability of spare at the same moment of with in some time is not possible.
The maintenance manuals of the machines shall be available with the
maintenance personnel. The list of spare required shall be prepared and
required quantities shall be available in the store. This will help in ensuring
the momentum of the work with minimum chances of break down on
machinery. A preventive maintenance program shall be prepared for the
important equipment such as tunnel boring, earthmoving equipments etc.
Technical issues:-
The nature of the work to be carried out will have inherent issues and a
thorough review of the contract and specifications will be of great help. The
site management shall ensure that issues such as water seepage, loose rock,
land sliding are verified thru review of site conditions, soil reports etc.
Adequate measures such as proper drainage system, grouting, cementing etc.
shall be in place to avoid any issues.
Good hygiene will ensure healthy and happy workforce. There is a range of
different types of accommodation at different stages will be required during the
execution of project. Specific issues may arise in relation to this.
The following suggestions shall be considered to ensure good hygiene.
The accommodation shall be planned depending upon the number of the
work force.
The number of persons in a room shall depend on the size of the room.
Daily cleaning shall be ensured in the rooms and common areas.
Provision of laundry services shall be ensured in the accommodation
Daily checks shall be carried out in the rooms, common areas, offices to
ensure cleanliness.
of pest, virus.
The raw food shall be stored in refrigerated temperatures to ensure the
room.
Adequate number and quality of toilet facilities shall be made available
government requirements.
A team comprising from safety, medics, middle management shall be
motivation will help will encourage employees will differ from person to person.
The more motivated an employee is, more likely they are to have organizational
commitment and identify themselves with in the organization. The different
theories of motivation are available, however a combination of these theories
may be required to motivate employee.
Following methods can be used to motivate the employees:
1) Communicate with employees
Recommendation to Management:The project is of complex nature and completion in time is essence. The
location of work along with hazardous work conditions may lead to
absenteeism, labor turnover etc. To ensure the work is completed in time
following recommendations are given:
a) The project objectives shall be set prior to start of the project and
duration of the activity. Ensure the required resources are available on the
site to execute the project.
f)
g) Looking at the site conditions ensure the accommodation and daily needs
i)
j)
Monitor the safety statistics and ensure the safety policies and
requirements are followed.
k) Administer change requests for any increase in the scope of work and
BLIOGRAPHY/ READINGS
1. Project Management Professional