Fallwood Board Meeting Minutes Date: 7/16/2015 Meeting called to order at 7:09 pm Attendance: Board members - Troy, Grant & Yvonne Managers- Andrew w/ AIO Financials: Troy reviewed financials with board. Everything is in order. Need violation report from AIO. Andrew said we should be getting it next week. June water bill- Andrew to look into if we can get a credit on water bill because we had to fill the pool. New Business: Fence: Regarding fence at the Waits home, Grant spoke to Jason and posts are still loose. Grant will contact Paint Etc. to fix before we issue final payment. Troy and Grant to fix fence damaged from storm on Fallwood Court this Saturday morning at 7AM. Sherwin Williams Tricorn Black (#6258) Solid Exterior Deck Stain is the new color on the fence. Ona Saturday this fall, get a group of guys to scrape and paint fence in phase 2 & 3 to get by until those phases come up in thefence refurbishment schedule. Send an email out to community once it cools down to get group together. Storm Damage Items: Storm damaged trees okay to remove without ACC approval. All agreed. Per Troy, the big half-dead Oak tree is at the end of the confederate trench. The Waits will take care of tree. Board agreed tree to be removed before it completely dies and falls. Also, agreed that two small pines in Duncan’s front yard near the Oak tree will be removed. Three sections of the privacy fence is falling by Grants house. Grant will call 1st Fence of GA to get quote to repair. It will be a six week process. Troy and Grant to look at posts to see if they can repair. Andrew to contact Splash Pools about pool light and Pool Rules. The pool light has still not been replaced. Door lock to the pump room is very difficult to turn. Yvonne will take care of it with WD 40. Covenant Changes - No change to homeowner maintenance responsibility for gates. All agreed. Board Member re-election: According to the Bylaws, after serving two consecutive terms, a Board member has to sit out one year before running again. We will discuss if we want to propose a change to this at the annual meeting. All agree to continue with 3 board members until elections in the Fall. Most of the major projects are finished for this year. Troy was voted to fill the Board President position for the remainder of 2015 and Grant will continue to be Vice President.Front/Common Area Landscaping - Tree removal and planting, sod along Gordon Combs. We will hold off on this for now. All agree. Handbook - Troy spoke to Dave Duncan about having his roof replaced with Architectural shingles. The Board agree we need to allow Architectural shingles, and in fact, prefer them. A Handbook change will state that when replacing a roof, Architectural shingles are preferred. Troy will also add the new fence stain color to the Handbook. Andrew to have us copied on any ACC requests so that we can stay on the loop; however, we will not provide input to the ACC on the requests so that we can maintain objectivity in case an ACC decision is appealed. Pest Control - Andrew to get a quote for this for around the pool. Also to have them treat ant hills. Baby Changing Table - $200 + Install. All agree to have them installed. One in the womens and the other in mens. Troy to order. Next meeting: Thursday Sept 3"