Attendees: Troy Butler, Grant Mitchell, E a HOA Board Meeting Minutes December 9, 2015; 7:00PM Viletto, Andrew Bunker Management Report - Andrew a. Nothing new to report b. Still only one outstanding violation/collection —late fees © Alkin-One converting to new digital system for tracking violations and ACC requests; need ACC names and lead (provided); Andrew will send out advance info packet to Board & ACC members and golive for Falwood inJanuary Financial Report—Troy 8, Received 2016 RGS contract for review; reverted to 2014 price and no longer doing area by the retention pond (lower level won't be effective until after end of current contract) Bathrooms winterized ($350) by Rooter-Plus Replacement landscape lights for the ones stolen from front entrance have been purchased and Jason Waits will install. 4. One closing in November ‘Action Items from Last Board Meeting a. None Splash Pool 2016 Contract a. $5,740,vs. budgeted amount of $5,540; Board approved Pool open dates for 2016 are May 7 — Oct 2 Andrew to remove current cancellation clause from Splash contract, replacing it with a standard 30-day cancellation notice, and get it signed. Splash Pool Maintenance/Up-keep proposals a. Two (2) 20 amp, 2-pole GFCI breakers to bring upto latest code; estimate $450; deferred; Ere to look thru his contacts to seeifthisis a reasonable price. Replace flow meter; estimate $125; approved Replace check valve; estimate $139; approved Two (2) telescoping poles for rescue/vac; estimate $216; approved ‘Acid wash pool; estimate $1,300; disapproved; rationale — pool cleanliness is suficient to wait for major redo in approximately 3 ~ 5 years ‘Change sand and o-ring in filters; estimate $1,800; disapproved: rationale — board felt quality and clarity of the water in the pool did not indicate need for this at this time, Violations Report a. Nonew violations Appears asf All-in-One drive by inspections have been halted . Board wants inspections to resume but no violation notices until Jan 2016 4, Andrew to schedule a meeting with Debbie in the Spring so the Board can communicate our expectations on when painting is cited as a violation Definition of “Appropriate Holidays” relating to fireworks a. Erichad researched and noted that by aw, fireworks can be set off on any day from 10 AM to midnight and on the 4" of July and New Year's Eve the time window is 10 AM to 2.AM b. Therefore, legally our HOA standards can’t enforce something that is more stringent. © Decided to leave the standards “as is’, but to send out a reminder notice just prior to July 4 and Dec 31 to remind homeowners to be aware of small children and to be courteous to others.10. a Annual Meeting Follow-up a. Grant will go ahead with planned meeting with Mario from Paint Etc. for next phase of fence, and will discuss some feedback we got at the Annual Meeting such as chemical burns on lawns, piled up wood by pool with nails, and general trash/paint scraping removal b. Fire Department flat or reduced fee to fil the pool vs. using Cobb water; Eric has action to investigate how this can be done, Major poot work (poo! resurfacing) in 3~5 years is estimated at $25,000, which divided by 58 homes would require approximately $430 per homeowner. No strong feelings one way or the other as to raising dues to build reserve fund or have one-time assessment when pool needs to be done. Homeowners at the meeting suggested waiting to make a decision until we have a better estimate. d. Discussed blue algae stains on the roofs. One of Andrew's other neighborhoods is investigating a product ‘to remove the algae. Action for Andrew to follow-up with other neighborhood and report back to the Board. Filling Vacant Board Position a, Reviewed the by-laws, and after much discussion, decided that when a Board position becomes vacant, the only options available to the Board are to leave the position vacant or to appoint someone to fill out the remainder of the term of the position vacated, b. The Board decided to invite the individual with the third most votes from the Nov 2015 Annual Meeting to serve the remaining portion of the term of the vacant position; action for Troy to extend invitation. Officers for 2016 President: Eric Viletto Vice President: Grant Mitchell Treasurer/Finance: Troy Butler Secretary: Yvonne Waits Member-at-Large: Board appointee if he accepts the position. f. Above to be reviewed and reconfirmed at our Jan 2016 meeting January Meeting a. Wed 20 Jan, 7 PM, Troy's house Adjourned approx. 9:30PM