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  • 6.06 Milestone Review - Phase 5

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    nsadnan
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    The document summarizes the completion of the control phase of a cost data integrity project. It shows that good progress was made over three months in reducing unsubmitted timesheets and unposted invoices across four initial projects. It recommends continued desk-side mentoring and automated procedures to fully institutionalize changes. The project came in under its $522,000 budget at $364,000 and is now complete with remaining work turned over to the Project Management Office.

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    The document summarizes the completion of the control phase of a cost data integrity project. It shows that good progress was made over three months in reducing unsubmitted timesheets and unposted invoices across four initial projects. It recommends continued desk-side mentoring and automated procedures to fully institutionalize changes. The project came in under its $522,000 budget at $364,000 and is now complete with remaining work turned over to the Project Management Office.

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    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
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    42 views6 pages

    6.06 Milestone Review - Phase 5

    Uploaded by

    nsadnan
    The document summarizes the completion of the control phase of a cost data integrity project. It shows that good progress was made over three months in reducing unsubmitted timesheets and unposted invoices across four initial projects. It recommends continued desk-side mentoring and automated procedures to fully institutionalize changes. The project came in under its $522,000 budget at $364,000 and is now complete with remaining work turned over to the Project Management Office.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
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    of 6

    Milestone 5 Review

    Control Phase Complete


    Cost Data Integrity Project
    February 28, 2008
    Introduction

    • Control Phase is fairly straight forward:


    1. Monitor progress on Trend Charts – Four Initial
    Projects Only (QC02, LB02, VM01 & GS02)
    2. Implement Improvements on all remaining
    projects (over 12 projects subject to control)
    3. Start Trending remaining projects for FY2008
    4. Long Term Goal: 80% of all monthly project costs
    are at Sigma Level 5 by end of FY2008.

    Matt Evans | www.exinfm.com 2


    Good Progress
    Timesheets Not Submitted Invoices Not Posted
    Project Before After Before After

    QC02 10 2 3 1

    LB02 12 5 1 0

    VM01 8 2 1 1
    GS02 3 0 0 0

    NOTE: This progress took place over a three month time frame
    during the course of this project! Very good progress with
    timesheets; invoice processing requires a new control procedure.

    Matt Evans | www.exinfm.com 3


    Continuous Improvement Practices

    • Desk Side Mentoring and Assistance to fully


    institutionalize the changes
    • PMO will continue to track defects within PMS
    through the end of FY2008 (9/30/08)
    • PMO will evaluate how to automate control
    procedures:
    – Comparison of Invoices by Invoice Number between PMS and
    FMS
    – Email notification and kick-out reports when timesheets are
    not submitted

    PMO: Project Management Office PMS: Project Management System

    Matt Evans | www.exinfm.com 4


    Project Close Out
    What was this project’s overall cost performance?
    The project came in under budget since fewer resources were required to complete the
    project. Also, the solutions to improve the processes were fairly easy to develop and
    implement. So this was a good “quick win” type project.
    Final Project Costs . . . . . . . . . . . . $ 364,000
    Project Budget . . . . . . . . . . . . . . . .$ 522,000
    Under Budget . . . . . . . . . . . . . . . . $ 158,000

    Is this project now complete?


    Yes, this project is now complete. Any remaining work has been turned over to the Project
    Management Office (PMO).

    Matt Evans | www.exinfm.com 5


    Questions and Comments

    Matt Evans | www.exinfm.com 6

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