Bulding & Organizing Project Team

How to Make The IS Project Team Works

Dindin Sjahril - Adi Mulyanto

Departemen Teknik Informatika
Institut Teknologi Bandung

IF-ITB/DS-AM/29 Sept ‘03 Page 1

IS7171 – Project Team
 Generalities
• Project organization / organizing the
software project team is critical part in
software project management
• Software team productivity ≈ Critical cost
for software engineering
• Managing technical people is relatively
more difficult
• How to build and make the IS team
works?

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IS7171 – Project Team
Project Establishment Roadmap (review)

Customer IT Solution Provider

…………………… ……………………
Review (Proposal)

Approve (Proposal) Project Kick-off

Develop Project Organization

Develop Project Plan
Develop Quality Plan
Perform Project
Project Deliverables

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IS7171 – Project Team
 Develop Project Organization

Project Estimation

Creating Project Organization Schema

Assessing internal organization

Creating job
descriptions
Talent selection

Personnel selection Personnel recruitment Personnel Outsourcing

Personnel Assignment

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IS7171 – Project Team
 Time Distribution of a Software Engineer

Contrary to a solid reputation, a software engineer

does not spend all his time facing his computer screen
A Software Engineer Belongs to a Team
Work on His
Interactions
Own
50%
30%

Non Productive
Activities
20%

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IS7171 – Project Team
Project Participants Roles

Sponsorship
Project Sponsor

Innovation
& Project
Project Manager
Leadership

Project Team
Commitment

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IS7171 – Project Team
 PM must be Able to
• Understand his team as a group of individuals
• (if he can) to select the group individuals
• Understand the individual behaviors in the group
• Tailor the structure and group operating mode in
respect to the task to be realized
• Supervise the group in order to ensure that the
cost, schedule and performance objectives are
met

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IS7171 – Project Team
 How to make the IS Team Works ?

• Unit of One / Common Goals

• Do Thinks Small
• Individual Respect
• Right job and personnel assignments
• Open Communication

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IS7171 – Project Team
 Unit Of One
• A project team is unit of one, which can’t tolerate
individual error
• All members must have the same Common visions
about where the team is going
• the leaders and the members of good teams must
have realistic expectations of goals and motives of a
project, that’s why all members have to understand :
– the project's purpose,
– the strategy for getting the work accomplished,
– the ultimate goal,
– the benefits people will receive if the goal is met,
– the measurement system that's going to be used, and
– how differences of opinion ( or other conflicts ) are going
to be handled.

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IS7171 – Project Team
 Do Think Small !

† it’s hard to manage a wide span of control

Possible interactions inside the team

3 members 3 interactions

6 members 15 interactions
2
Number of Interactions = C N
= N! / 2 (N-2)!

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IS7171 – Project Team
 Do Think Small !
The Organizational chart is a set of working groups

TEAM PIVOT

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IS7171 – Project Team
 Individual Respect
• to create personnel commitment and strong
leadership
• Mostly IT people are highly educated and
relatively more individualist
• Individual must have two basic qualities :
– Resistance to stress
– Adaptation
• Organization and team shared culture that
rewards the project members

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IS7171 – Project Team
 The Individual in the Group
• The Hard Worker
– Motivated by work itself
– Self-sufficient, resourceful, distant, introverted, aggressive,
independent
• The Careerist
– Essentially motivated by his own success
– Unpleasant, dogmatic, aggressive, emulator, introverted,
jealous
• The Social Type
– Motivated by the presence and actions of his colleagues
(rare)
– Harmless, thoughtful, obliging
• The Pain in the,..er…,neck
– you’ll know when you find one

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IS7171 – Project Team
 Right Job and Personnel Assignment

• Team members came from different

background
• To define a right job desc, based on
project assessment, will assure the project
deliverables completion
• To assign right people to do the right job,
is a way to bust project motivation and
performance

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IS7171 – Project Team
 Open Communication
• Open communication between project
participants is a catalyst to bust the project
performance
• Psychologically :
– People are individuals and has their own project
agenda
– People aren't stupid. They know when they're being
used.
– People tend to be intimidated by those who hold
leadership positions
– A team works better when people are at ease with
the leader. Members are more likely to say what's on
their minds

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IS7171 – Project Team