Office Management:

 Daily management of operational and strategic issues; keeping Directors

informed of actions required from correspondence and meetings;
 Management of workflow and prioritization thereof;
 Manage office communication and draft correspondence on behalf of
Directors;
 Typing up, reading, drawing up rosters, administering contracts;
 Handling office procurement requirements;
 Ordering of company stationery;
 Consolidating and collating reports for compiling Directors/Client meetings;
 Taking and distribution of minutes and action lists. Following up on
meeting resolutions;
 Redirecting tasks assigned to the Directors and tracking task performance,
ensuring adherence to task directives and deadlines;
 Manage management accounts
 The preparation of management reports and Minutes.
 Government Department relations activities, including the compilation of
presentations
 Assisting with the preparation of the companies monthly and yearly
management and financial reports.
 Assisting with the preparation of annual budgets and forecasts.
 Management of workflow and prioritisation thereof
 Manage office communication and draft correspondence on behalf of the
Directors.
 Typing up, reading, drawing up rosters, administering contracts.
 Liaise Head office accounts and facilitate account payments

Secretarial Duties:

 Managing the office budget, compiling budgets and expenses for the
Company.
 Process and draft correspondence.
 Presentations
 Drafting of technical and other reports required by authorities
 Manage office filing and document traceability.
 Handling international and local travel for the Directors
 Arranging meeting and appointments.
 Liaise with overseas and local clients, receive and host visitors and
maintain good relations.
 Diary Management.

Receptionist Duties:

 Answering of telephones.
 Screening calls and talking of messages.
 General filing.
 Faxing / emails
 Collection, distribution and sending of company mail.