1.

SECURITY

We are looking for a dedicated security officer to ensure the safety and security of our premises,
assets, staff, and visitors. The security officer's responsibilities include patrolling the premises,
setting up security controls, monitoring property access, investigating suspicious behavior, and
enforcing company policies.

Security Officer Responsibilities:

 Installing security systems and controls.

 Inspecting and patrolling premises regularly.
 Monitoring surveillance cameras and reporting suspicious behavior.
 Communicating with law enforcement, fire departments, and emergency medical personnel.
 Monitoring public access and ensuring the security of all personnel and visitors.
 Responding to alarms and analyzing security footage.
 Investigating suspicious behavior, incidents, and security breaches.
 Apprehending trespassers and perpetrators.
 Maintaining an activity log and preparing surveillance reports.
 Adhering to company policies and legal regulations.

Security Officer Requirements:

 SSCE.
 Registered as a security officer.
 Outstanding surveillance and observation skills.
 Excellent communication skills.
 Ability to exercise good judgment.
 Strong reporting skills.
 Working knowledge of public safety, security operations, and procedures.
 Knowledge of state laws and regulations.
 Trained in First Aid and self-defense.

2. COMPANY DRIVER

To be successful as a company driver, you should ensure that all transportation duties are carried
out in a timely manner. Ultimately, a top-performing company driver should be able to ensure that
addresses and other transportation details are correct before undertaking any pick-up or drop-off
duties.

Company Driver Responsibilities:

 Safely transporting company staff as well as various products and materials to and from
specified locations in a timely manner.
 Assisting with the loading and offloading of staff luggage, products, and materials.
 Adjusting travel routes to avoid traffic congestion or road construction.
  Promptly informing the company of any tickets issued against the company vehicle during
work hours.
 Ensuring that the company vehicle is always parked in areas that permit parking in order to
avoid towing.
 Keeping the company vehicle clean and properly maintained by performing regular washing,
cleaning and vehicle maintenance.
 Providing accurate time records of the company vehicle’s coming and goings.
 Reporting any accidents, injuries, and vehicle damage to management.

Company Driver Requirements:

 SSCE.
 Valid driver’s license.
 Clean driving record.
 Sound knowledge of routes and safety regulations.
 Working knowledge of local roads and routes.
 The ability to utilize maps, GPS systems, and car manuals.
 Effective communication skills.
 Punctual and reliable.

3. Graphic Designer / Web Developer

• A Web Developer is a professional who is responsible for the design and construction of
websites.
• Graphic designers use computers or hand tools to create posters, websites, logos,
brochures, magazines and many other materials to communicate ideas and information visually
• Illustrating concepts by designing examples of art arrangement, size, type size and style and
submitting them for approval.
• Preparing finished art by operating necessary equipment and software.
• Coordinating with outside agencies, art services, web designer, marketing, printers, and
colleagues as necessary.
• Creating a wide range of graphics and layouts for product illustrations, company logos, and
websites with software such as Photoshop.
• Write well designed, testable, efficient code by using best software development practices
• Create website layout/user interface by using standard HTML/CSS practices
• Integrate data from various back-end services and databases
• Gather and refine specifications and requirements based on technical needs
• Create and maintain software documentation
• Be responsible for maintaining, expanding, and scaling our site

4. PROCUREMENT OFFICE- MUST BE VERY GOOD WITH SYSTEM

To be successful as a procurement officer you should have an analytical mind and keep up with
product and service trends. Ultimately, a top procurement officer should be able to negotiate well
and ensure that all purchases comply with company standards.

Procurement Officer Responsibilities:

 Overseeing and supervising employees and all activities of the purchasing department.
 Preparing plans for the purchase of equipment, services, and supplies.
  Following and enforcing the company's procurement policies and procedures.
 Reviewing, comparing, analyzing, and approving products and services to be purchased.
 Managing inventories and maintaining accurate purchase and pricing records.
 Maintaining and updating supplier information such as qualifications, delivery times, product
ranges, etc.
 Maintaining good supplier relations and negotiating contracts.
 Researching and evaluating prospective suppliers.
 Preparing budgets, cost analyses, and reports.

Procurement Officer Requirements:

 Degree in accounting, business management or a similar field preferred.

 2+ years of experience as a procurement officer or in a similar position.
 Proficiency in Microsoft Office and purchasing software.
 Strong communication and negotiation skills.
 Good analytical and strategic thinking skills.
 Supervisory and management experience.
 Attention to detail.

5. ACCOUNTANT –

Requirements: BSc in Accounting, Finance or relevant degree; must be very good with
computer system
Accountant/Accounts Assistant Required with Sage 50 Experience/QuickBooks Experience,
Experience Tally
• Work experience as an Accountant
• Excellent knowledge of accounting regulations and procedures, including the Generally
Accepted Accounting Principles (GAAP)
• Hands-on experience with accounting software like FreshBooks and QuickBooks
• Advanced MS Excel skills including Vlookups and pivot tables
• Experience with general ledger functions
• Strong attention to detail and good analytical skills
Job Description
• Manage all accounting transactions
• Prepare budget forecasts
• Publish financial statements in time
• Handle monthly, quarterly and annual closings
• Reconcile accounts payable and receivable
• Ensure timely bank payments
• Compute taxes and prepare tax returns
• Manage balance sheets and profit/loss statements
• Report on the company’s financial health and liquidity
• Audit financial transactions and documents
6. SECRETARY - MUST BE VERY GOOD WITH SYSTEM

A Secretary, or Administrative Assistant, is responsible for facilitating communications within

an office and fielding interactions with the public. Their duties include answering and redirecting
phone calls, scheduling meetings and providing personalized support for other employees in their
office.
Secretaries may also have the following duties::

 Greet visitors and direct them to the appropriate departments or individuals

 Answer telephones and respond to inquiries via telephone or email
 Book meeting rooms, set up conference calls and take messages and minutes during
meetings
 Perform administrative tasks, including filing and photocopying
 Write emails, memos and letters
 Implement and/or develop office procedures and record systems
 Manage database entry and client files
 Order and maintain supplies
 Document financial information
 Organize and distribute messages
 Make and confirm travel arrangements
 Prepare and mail outgoing correspondence
 Maintain confidential department files/records
 Perform routine bookkeeping tasks
 Assist with presentations and reports

Job Summary:
The Administrative Secretary provides high-level clerical support to an executive, director, or
department head-level employee, performing a variety of secretarial duties and skilled tasks that
may include preparing reports, conducting research, and collecting data.

Supervisory Responsibilities:
 May train, supervise, and provide feedback on tasks performed by lower-level clerical staff.

Duties/Responsibilities:
 Provides high-level administrative support to an assigned executive or director-level
employee.
 Collects requested data and information from various sources including email and other
correspondence, meeting minutes and records, and other documents; prepares summaries
of findings and/or other related written correspondence as requested.
 May conduct research (within skills and expertise) to assist with projects or inquiries.
 Coordinates and schedules travel, meetings, and appointments.
 Prepares agendas and schedules for meetings, conferences, and other assigned events;
takes and distributes minutes or other notes as requested.
 Responds to and resolves administrative inquiries and questions.
 Welcomes and directs visitors and clients.
 Answers and transfers phone calls, screening when necessary.
  Performs other general clerical and secretarial duties as requested, which may include
recordkeeping, managing petty cash, maintaining office supplies and coordinating
equipment maintenance, and handling packages and correspondence.
 Performs other related duties as assigned.

Required Skills/Abilities:
 Detail-oriented and professional.
 Exceptional communication skills.
 Extremely proficient with Microsoft Office Suite.
 Basic understanding of office equipment.
 Basic understanding of clerical procedures and systems such as recordkeeping and filing.
 Ability to work independently and reliably.
 Flexible and adaptable in various situations and when interacting with many different
personalities.
 Ability to organize and prioritize tasks including delegation of tasks when appropriate.
 Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the
assigned department.

Education and Experience:

 Associates degree required, Bachelors degree in related field preferred.
 Three to five years of experience in a related role required with some supervisory
experience preferred.

Physical Requirements:
 Prolonged periods sitting at a desk and working on a computer.

7. PERSONAL ASSISTANT - MUST BE VERY GOOD WITH SYSTEM

To ensure success as a personal assistant, you should exhibit excellent organizational skills and
demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the
needs of the managers and work autonomously to provide customized administrative support.

Personal Assistant Responsibilities:

 Reporting to senior management and performing secretarial and administrative duties.

 Typing, formatting, and editing reports, documents, and presentations.
 Entering data, maintaining databases, and keeping records.
 Liaising with internal departments, answering calls, and making travel arrangements.
 Managing internal and external correspondence on behalf of senior management.
 Scheduling appointments, maintaining an events calendar, and sending reminders.
 Copying, scanning, and faxing documents, as well as taking notes.
 Preparing facilities for scheduled events and arranging refreshments, if required.
 Ordering office supplies and replacements, as well as managing mail and courier services.
 Observing best business practices and etiquette.

Personal Assistant Requirements:

 Certification in secretarial work, office administration, or related training.

 1-2 years of experience as a personal assistant would be advantageous.
  Extensive experience in creating documents and spreadsheets, using office software such as
MS Word, Excel, and PowerPoint.
 Advanced typing, note-taking, recordkeeping, and organizational skills.
 Ability to manage internal and external correspondence.
 Working knowledge of printers, copiers, scanners, and fax machines.
 Proficiency in appointment scheduling software such as MS Outlook, as well as call
forwarding.
 Excellent written and verbal communication skills.
 Exceptional interpersonal skills.

8. HUMAN RESOURCE MANAGER - MUST BE VERY GOOD WITH SYSTEM

We are looking for an HR manager to lead our HR team. You will take ownership of all HR matters
across the company from recruitment to performance reviews, wage reviews, disciplinary action,
and learning and development. To perform well in this role you should have experience as an HR
manager, or other senior roles in the HR team, and knowledge around all legal requirements in this
role.

HR Manager Responsibilities:

 Consistently recruiting excellent staff.

 Maintaining a smooth onboarding process.
 Training, counseling, and coaching our staff.
 Resolving conflicts through positive and professional mediation.
 Carrying out necessary administrative duties.
 Conducting performance and wage reviews.
 Developing clear policies and ensuring policy awareness.
 Creating clear and concise reports.
 Giving helpful and engaging presentations.
 Maintaining and reporting on workplace health and safety compliance.
 Handling workplace investigations, disciplinary, and termination procedures.
 Maintaining employee and workplace privacy.
 Leading a team of junior human resource managers.

HR Manager Requirements:

 Bachelor’s degree in human resources management or equivalent.

 Experience in human resources or related field.
 Ability to build and maintain positive relationships with colleagues.
 Experience in educating and coaching staff.
 Experience in conflict resolution, disciplinary processes, and workplace investigations.
 Experience in following and maintaining workplace privacy.
 Ability to give presentations.
 Knowledge of relevant health and safety laws.
 Experience using computers for a variety of tasks.
 Competency in Microsoft applications including Word, Excel, and Outlook.

9. ADMIN Mgr - MUST BE VERY GOOD WITH SYSTEM

To succeed as an administrative manager, you should be focused on attracting and retaining top
talent and streamlining office operations to maximize quality and efficiency while reducing costs.
You should be analytical, knowledgeable, and organized with a proactive attitude and strong
leadership skills.

Administrative Manager Responsibilities:

 Supervising the day-to-day operations of the administrative department and staff members.
 Hiring, training, and evaluating employees and taking corrective action when necessary.
 Developing, reviewing, and improving administrative systems, policies, and procedures.
 Ensuring the office is stocked with necessary supplies and that all equipment is working and
properly maintained.
 Working with the accounting and management teams to set budgets, monitor spending, and
process payroll and other expenses.
 Planning, scheduling, and promoting office events, including meetings, conferences,
interviews, orientations, and training sessions.
 Collecting, organizing, and storing information using computers and filing systems.
 Overseeing special projects and tracking progress towards company goals.
 Building and expanding on skills by engaging in educational opportunities.

Administrative Manager Requirements:

 Bachelor’s degree in business administration, management, or a related field.

 Experience in a related field, such as management or financial reporting, preferred.
 Exceptional leadership and time, task, and resource management skills.
 Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written
communication skills.
 Proficiency with computers, especially MS Office.
 Ability to plan for and keep track of multiple projects and deadlines.
 Familiarity with budget planning and enforcement, human resources, and customer service
procedures.
 Willingness to continue building skills through educational opportunities.

10. EXPEDITOR - MUST BE VERY GOOD WITH SYSTEM

An expeditor synchronizes and facilitates the flow of work and materials between and within a
company's departments. Expeditors examine production and assign work to ensure compliance with
production plans. This may include liaising with management to establish work progress.

Expeditor Responsibilities:

 Growing professional relationships with various internal and external stakeholders.

 Collaborating with project management to prepare for project review meetings.
 Liaising with vendors to ensure timely delivery of goods.
 Receiving shipments of materials, and examining deliveries to ensure accurate quantities,
quality, and specifications.
 Facilitating flow of materials between various departments and parties.
 Examining job cost reports for inconsistencies, such as mischarges.
 Ensuring cleanliness and tidiness of warehouse.
 Meeting and collaborating with management to assess reliability of suppliers and vendors,
and to identify solutions for ongoing problems.
 Performing clerical duties, and maintaining accurate records and files of activities.
 Following established guidelines, instructions, policies, and procedures.

Expeditor Requirements:

 2+ years of work experience in a similar role.

 Proficient understanding of materials and services procurement.
 Excellent computer skills.
 Proficient with Microsoft Office Word and Excel.
 Outstanding communication skills, both verbal and written.
 Proficient people skills.
 Demonstrated analytical, problem-solving, organizational and time-management skills.
 Ability to comply with company policies and procedures.