Document Code Approved Date

SPM-PRO-003-00

Page No.: 01 of 01 Revision No.

STANDARD PROCEDURES MANUAL

University of Cebu
Sanciangko Street Cebu City

Prepared by Approved by

MDA YCG

Cross-Reference Manual: UC-METC

SECTION SUBJECT

Cross-Reference Manual: UC-LM PROPERTY CUSTODIAN PROCEDURE IN RETURNING OF DAMAGED AND OBSOLETE EQUIPMENT OF THE UNIVERSITY

1. PURPOSE: 1.1. To present procedure in returning of damaged and obsolete equipment of the University 2. SCOPE: 2.1. All University Units 3. REFERENCE: 3.1. Return Slip 4. PROCEDURE: 4.1. Department and offices secure a Return Slip in 2 copies [1-Property Custodians 4.2. 4.3. 4.4. Office, 1-Department/Office] from the Property Custodians Office. Fill-up the form with complete description of the damaged item and must be signed by the Department Head/Dean. Submit the Return Slip with the damaged item to be returned to the Property Custodians Office through the Inventory-In-Charge. The Inventory-In-Charge checks the correct description of the item returned based on the Return Slip. After checking, the Return Slip will be forwarded to the Property Custodians Head for numbering and recording. Then, hand over to the department one copy of the Return Slip. 4.5. The Property Custodians Head will give the copy of the Return Slip to the Inventory-In-Charge for deletion/removal from the record of that department/office that made the transaction.

UNIVERSITY OF CEBU CONTROLLED DOCUMENTS