NU Nights 2014-2015 Executive Board Application NU Nights is a student organization with the aim of bringing late night programming

activities to Northwestern undergraduate students and uniting our campus community through these activities. Late Night Programming includes a variety of on-campus events, catering to the needs and interests of our student body, occurring from 1 pm to 1am. All applications are due Monday April ! at 11"5#p$ to !achel "alvin #!achel"alvin$ 1%&u.northwestern.edu' and Lindsey Pfleger #lindseypfleger2014@u.northwestern.edu) 1. (ou may apply for more than one position. (ou must answer all )"eneral *+ecutive ,oard -uestions. as well the )Position-/pecific -uestions. for all of positions you apply for. $. NU Nights e+ecutive board will review all the applications and select 0ualified candidates for each position. %& selected you 'ill (e invited to a intervie' during the 'ee) o& March *rd through !th &or each position &or 'hich you are applying+ ,ou 'ill (e contacted 'ith the speci&ic date and ti$e+ Ma)e sure to turn in your application A-A. to get your pre&erred intervie' ti$es/ 1f you are not selected for an interview, we would encourage you to 2oin an NU Nights committee and assist with future events. 3. ,efore completing your application, you are encouraged to contact !achel #!achelgalvin$ 1%&u.northwestern.edu' with any 0uestions4concerns. %. ,efore turning in your application, be sure that it is filled out in its entirety+ 1ncomplete applications will not be considered. 5. 6ny current freshmen, sophomores, or 2uniors may apply for these *+ecutive ,oard positions, given that they will be on campus for their entire term #7arch $ 1%-7arch $ 15', not including summer. %$portant %n&or$ation &or All Applicants 8 6ll *+ecutive ,oard applicants are re0uired to attend wee9ly *+ecutive ,oard meetings as scheduled by the NU Nights President #day4time :,6 based on individual schedules' 8 6ll *+ecutive ,oard members must attend NU Nights *vents, as planned by the *+ecutive ,oard and associated committees 8 6ll *+ecutive ,oard positions will re0uire active participation for the entirety of the one year term #7arch $ 13-7arch $ 1%' Executive Board .osition 0escriptions .resident 8 ;hairs *+ecutive ,oard and sets wee9ly meetings and agenda 8 Provides leadership and direction to *+ecutive ,oard and ;ommittee members 8 ;alls meetings of the entire NU Nights membership at least once each academic 0uarter 8 1mplements the goals and ob2ectives of NU Nights for the year and all long-term planning of the ,oard

8 6cts as the official representative of NU Nights to the University ;ommunity and for any

official university meetings

8 /erves as the liaison between NU Nights and university administrators and the ;enter
for /tudent 1nvolvement, ensuring clear communication

< 7eets wee9ly with ;enter for /tudent 1nvolvement /taff 6dvisor 8 ;o-chairs, with the =ice President 7embership, the 6fter >ar9 "rant program, including
developing and promoting applications and aiding in selection

8 >evelops and maintains an events calendar of other large-scale organizations and their
late night programs

8 ,uilds and maintains relationships with other student organizations and coordinates cosponsorships with these groups

8 *nsures NU Nights is following applicable deadlines and adherence to all university

policies and procedures.

8 ?versees applications and elections of new *+ecutive ,oard members

@NoteA Prior *+ecutive ,oard members will receive priority for only this position. 1. Ad$inistration ;reates and maintains financial event reports for each event and an overall 0uarterly report. !ecords event attendance and presents event information to the *+ecutive ,oard during meeting Beeps minutes of wee9ly e+ecutive meetings and ta9es attendance at all meetings 7aintains listservs of current members and the general NU Nights listserv Updates the /treet :eam list ;reates a 0uarterly newsletter to distribute to the NU population. /ends wee9ly correspondence to all committee members ;o-chairs the 6dministration and 7embership ;ommittee

1. Me$(ership !ecruits new members to NU Nights byA o o ;oordinating booths for activities fairsA ;oordinating with =P 7ar9eting to create promotional materials

o o o

;ompiling committee membership applications and creating a timeline for selection ;oordinating and running training sessions Planning a welcome event for new members

*nsures members remain active in the organization by continuing to promote community within the organization ;o-chairs, with the President, the 6fter >ar9 "rant program, including developing and promoting applications and aiding in selection ;o-;hairs the 6dministration and 7embership committee

1. .rogra$$ing 8 Provides leadership, consultation and advice on program planning to Programming Producers

8 ;ompletes and submits all necessary contracts, receipt forms or approvals in a timely
manner to the ;enter for /tudent 1nvolvement ,udget 7anager

8 *nsures Programming Producers follow all University policies and procedures. 8 1dentifies future event dates and reserves programming space for the following calendar
year

8 ?versees and leads programing production meetings with the Programming Producers. 8 *valuates past events with feedbac9 for future planning 8 ;hairs the Programming ;ommittee
.rogra$$ing .roducers 22 positions3 8 >evelops, designs, plans and coordinates all NU Nights programming with the university community 8 ;oordinates all Cnight-ofD logistics of the events and produces a schedule delegating responsibilities throughout the event that is distributed in advance of the event 8 6ttends wee9ly program production meetings #consisting of $ Producers and =P of Programming' 8 /ubmits ?utdoor *vent re0uests, Loudspea9er Permits, Eire Permits, etc.

8 ;oordinates with entertainment vendors, students, student groups, and food vendors
#/ode+o if in Norris' by producing the necessary contracts with the various parties for all NU Nights *vents in a timely fashion

8 >esigns the layout and dFcor of each event 8 6ssists the =P Programming in leading the Programming committee
1. Mar)eting Plans4initiates all mar9eting pro2ects and provides leadership, consultation and advice to

help chairs e+ecute the mar9eting strategies. 7aintains and updates the NU Nights Gildcat ;onnection page >esigns, researches, and distributes all NU Nights merchandise for board members and students >esigns and distributes recruitment mar9eting materials for NU Nights with the help of =P 7embership /erves as a liaison for all University media sources and coordinates with press to publicize events ;hairs the 7ar9eting ;ommittee *nsures /tudent 6ffairs 7ar9eting has all the proper information to design the promotional 0uarterly calendar before each 0uarter and mar9eting materials for the 6fter >ar9 "rant.

Mar)eting 4o-4hairs 22 .ositions3 7aintains and updates NU Nights social media websites such as the NU NightsD Eaceboo9 page, :witter, 1nstagram. ;reates and e+ecutes the mar9eting plans for each event, especially organizing flyering, social media pages #and designs', etc. Helps the =P 7ar9eting with all general NU Nights mar9eting needs 6ssists the =P 7ar9eting in leading the 7ar9eting committee

2014-2015 NU Nights Executive Board Application Name IIIIIIIIIIIIIIIIIIIIIIIIIIIII 7a2or47inor IIIIIIIIIIIIIIIIIIIIIIIIIIIII

(ear IIIIIIIIIIIIIIIIIIIIIIIIIIIII *mail IIIIIIIIIIIIIIIIIIIIIIIIII ;ell Phone IIIIIIIIIIIIIIIIIIIIIIIIIIII .ositions &or 'hich you are applying #if you applying for more than one position, please ran9 the positions. (ou may apply for up to 3 positions' IIII President III =P Programming III 7ar9eting ;o-;hairs Please answer the following general and position-specific 0uestions as completely as possible. All applications are due Monday March *rd at 11"5#p$ to !achel #rachelgalvin$ 1%&u.northwestern.edu' and Lindsey Pfleger #lindseypfleger2014@u.northwestern.edu) 5eneral Executive Board 6uestions" 1. List any wor9 e+perience and activities you have been involved in on campus. Please include any leadership positions #include dates'. How will the s9ills or relationships ac0uired through these positions help you fulfill duties on the *+ec ,oardJ $. Ghy are you interested in serving on the e+ecutive board of NU Nights and what do you hope to get out of the e+perienceJ 3. Ghat is the greatest contribution you would bring to the NU Nights *+ecutive ,oardJ %. Ghat has been your favorite NU Nights *vent and whyJ 5. ,rainstorm and list three potential events for the upcoming 0uarter. Grite a proposal for each event including activities, food, potential mar9eting campaigns, etc. III =P 6dministration III =P 7ar9eting III =P 7embership IIIPrograming Producer

.osition--peci&ic 6uestions .resident 1. Ghat e+perience do you have with leading groupsJ $. Ghat would be your top priority for the year for NU Nights and whyJ 3. Ghat do you foresee as your greatest challenge as President of NU NightsJ %. How would you promote group cohesiveness and camaraderie amongst the *+ec board and the general membersJ 5. How would you wor9 to build new relations with student leaders and student groupsJ List 3 different NU student groups and discuss ideas for potential co-sponsored events with these groups. K. >o you have e+perience wor9ing with grantsJ How do you thin9 NU Nights can increase visibility of our 6fter >ar9 "rant ProgramJ 1. Ad$inistration 1. How do you stay organizedJ $. >o you have any e+perience ma9ing budgetsJ 3. Ghat 9ind of information would you thin9 would be important to include on an event reportJ

1. Me$(ership 1. NU Nights will be most successful if members are diverse. How would you get a variety of students interested in 2oining NU Nights committees and assisting with eventsJ 3. Please list two ideas for bonding events for the committee and *+ecutive members to get to 9now each other better. 3. How would you ma9e sure members are staying active and involved in the groupJ %. >o you have e+perience wor9ing with grantsJ How do you thin9 NU Nights can increase visibility of our 6fter >ar9 "rant ProgramJ 1. .rogra$$ing 1. Ghat event planning e+perience do you haveJ $. 1magine that one of your above ideas was selected as an event. (ou have a budget of L$ #L1 for food' for the event. *+plain the process you would go through for planning and implementing the event #e.g. budget, schedule, etc.'. 3. List 3 different NU student groups and discuss ideas for potential co-sponsored events with these groups. %. Ghat would you do if a previously scheduled event fell through with a wee9Ds noticeJ 5. 6s =P Programming, you would be responsible for advising the Programming Producers and committee members, how would you ensure open communication and accountability amongst these various levelsJ .rogra$$ing .roducer #if you applying for both =P Programming and Programming Producer positions and have already answered some 0uestions above, you do not need to provide a second answer' 1. Ghat event planning e+perience do you haveJ $. 1magine that one of your above ideas was selected as an event. (ou have a budget of L$ #L1 for food' for the event. *+plain the process you would go through for planning and implementing the event #e.g. budget, schedule, decorations, etc.'. 3. List 3 different NU student groups and discuss ideas for potential co-sponsored events with these groups. %. Ghat would you do if a previously scheduled event fell through with a wee9Ds noticeJ 1. Mar)eting 1. Ghat e+perience do you have with social media and how would you build NU Nights presence on social mediaJ $. Ghat mar9eting strategies would you employ to gain and maintain interest of new members to our organizationJ 3. Eor one of the events you proposed above, please describe an innovative campaign you would pursue to mar9et this event to the NU community. %.>escribe a mar9eting campaign you would plan to get the word out about the NU Nights grant, a L5 grant for university recognized student organizations offering low-cost events after 1 pm #see Gildcat ;onnection for full application'. 5. Ghat e+perience do you have with designing and implementing mar9eting materialJ Please include any graphic design e+perience. K. 6s =P 7ar9eting, you would be responsible for advising the 7ar9eting ;o-;hairs and committee members, how would you ensure open communication and accountability among these various levelsJ Mar)eting 4o-4hairs

1. Ghat mar9eting strategies would you employ to gain and maintain interest of new members to our organizationJ $. Eor one of the events you proposed above, please describe an innovative campaign you would pursue to mar9et this event to the NU community. 3. Ghat e+perience do you have with designing and implementing mar9eting materialJ Please include any graphic design e+perience.