Agenda for one day Seminar on

Speakers Name ................Mr Rafique Najam ( PHD Scholar , Student Trainer)

May 28 2014 (Date of Seminar-Full)
Day, location (Wednesday, Seminar Hall)
Pre-Seminar Activities
Tuesday 27
th
May

9:00 a.m 4:00 p.m
Promotional activities by All Office bearers , rehearsal of reading materials ( in Groups or individually )

Seminar Day , Wednesday , 28
th
May
Pre- Opening Duties
8:30 a.m 8:45 a.m
Confirmation of seminar Halls availability by Musadaq
8:45 a.m 9:00 a.m
Confirmation of Sound Systems availability by K.Bilal
9:00 a.m 9:10 a.m
This time slot is for indication of any issue regarding availability of above said two tasks to the President
.

9:20 a.m - 9:40 a.m
Placing advance order for water bottles and refreshment items to university cafe by Shuja
9:40 a.m 10:00 a.m
This time slot is for indication any issue in above said task again same chain of communication of the
issue.

10:00 a.m 10:20 a.m
1.Seminar reminders to faculty and students, any issue left untouched, any issue erupted remained
unsolved by Tehsin .
2.Taking in possession all the required items, excluding food items by K.Bilal , Shuja ,Umer Bajwa.

10:20 a.m 11.00 a.m
1. Providing Water Bottles into Seminar Hall by Shuja , Umer Bajwa
2. Providing Sound System in Seminar Hall by Musadaq
3. Seating plan by K.Bilal i.e allocation of seats for faculty and guests.



11:00 a.m 12:00 p.m

1. Induction of Audience and Faculty into seminar Hall by Shuja , Musadaq .
2. Guiding audience to their seats by K.Bilal , Tehseen

11:00 a.m 11:15 a.m
All Office bearers meeting preferably in seminar hall or any other suitable place if hall is not available for
finally checking all duties being fulfilled excluding K.Bilal , Musadaq ,tehseen .
11:15 a.m 11:25 a.m
This time slot for emergency shortage of any required item ( if any shuja will opt for it )

11:25 a.m 11:40 a.m

1.Reception & accommodation of Honorable Speaker by Respected President, Daood Abdullah , Umer
Bajwa , Ijaz . Accommodation will be preferably in Respected Advisors office.
2. Daood & Umer Bajwa will move to seminar Hall at 11:35

11:35 a.m 11:55 p.m
1. Guest will be guided to Seminar Hall
2. All members will be seated in Seminar Hall
3. M. Hannan will break the Ice and handle the seminar proceedings
12:00 p.m 12:10 p.m
Invitation for Tilawat & Introduction of guest by ( President/Advisor)


12:10 p.m 1:10 p.m

Invitation to Respected Guest

1:10 p.m 1:20 p.m

Closing souvenir by Rector to guest ( or it could be any person )
1:20 p.m 2:00 p.m

Leading The Guest and Rector to Namaz & lunch

NOTE: All members will keep a hard copy of this schedule since the day it gets approval and tick mark
the tasks done w.r.t their time slots under their name tags. Any Queries are referred to the President
of ICGU work maintenance will be done by him throughout the process he is focal Person of the
seminar.