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Inspection Report Template

This inspection report documents a visit to inspect items for a project. Section 1 provides report details like the inspection number and date. Section 2 lists the items and quantities inspected. Section 3 describes the inspection and test activities performed. Section 4 notes any areas of concern or actions needed. Section 5 lists applicable documents. Sections 6-11 describe the inspection results, any non-conformances, and release of items. Sections 12-13 cover packing, marking, and certifications. Sections 14-15 note safety observations and attachments. Sections 16-17 provide details on man-hours and the anticipated next visit.

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5K views4 pages

Inspection Report Template

This inspection report documents a visit to inspect items for a project. Section 1 provides report details like the inspection number and date. Section 2 lists the items and quantities inspected. Section 3 describes the inspection and test activities performed. Section 4 notes any areas of concern or actions needed. Section 5 lists applicable documents. Sections 6-11 describe the inspection results, any non-conformances, and release of items. Sections 12-13 cover packing, marking, and certifications. Sections 14-15 note safety observations and attachments. Sections 16-17 provide details on man-hours and the anticipated next visit.

Uploaded by

BOB
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as ODT, PDF, TXT or read online on Scribd
  • Inspection Report Details: Covers the report's basic details, including inspection number, assignment, and attendees involved.
  • Visit Purpose and Test Plan: Describes the purpose of the visit and any associated inspection or test activities planned.
  • Item Number / Equipment Description: Details the specific items or equipment numbers included in the inspection report.
  • Applicable Documents: Specifies the documents relevant to the inspection visit, including revisions and approval status.
  • Inspection Visit Details: Provides details of the inspection visit, which may include photographs or other supporting media.
  • Areas of Concern and Actions: Lists areas of concern identified during the pre-inspection, alongside action points and responsibilities.
  • Material Certificates: Covers the certificates required for materials used, especially for bulk shipments.
  • Concessions Requests: Documents any requests for concessions made concerning the inspection process or outcomes.
  • Safety Observations: Notes any safety observations made during the inspection and any incidents recorded.
  • Packing and Marking: Describes the packing and marking processes inspected and any conclusions drawn from these activities.
  • Data Recording and Progress: Details the data collected during the inspection, including release certificates and tracking.
  • Inspection Results and Conclusions: Reports on the results of the inspection, including any non-conformance reports (NCRs).
  • Man Hours: Details the man hours allocated and used for the inspection visit or report preparation.
  • Attachments: Lists any attachments to the report, such as the HSE observation record, non-conformance reports, and photographs.
  • Next Visit: Plans for the next inspection visit, including any anticipated activities or updates needed.
  • Signature: Provides space for the inspector's signature and stamp, confirming report submission.

INSPECTION REPORT

SECTION 1 - REPORT DETAILS


Inspection report no.:
Submitted by:
Project:
Requisition no:
Project P.O. no.:
Supplier:
Supplier location:
Supplier contact:
Last report no:
Check by agency:

Assignment no.:
Visit date (dd-mmm-yy):
Sub project:
Client:
Sub-supplier P.O. no.:
Sub-supplier:
Sub-supplier location:
Sub-supplier contact:
For the attention of:
Agency name:

Conn. string:
Req. rev. no:
Change no:

Please mark as applicable:

Pre-inspection meeting

Interim Report

Final Report

Attendees:
Name

Company

SECTION 2 - ITEM NUMBER/EQUIPMENT DESCRIPTION


PO item
number

Tag number

Description

Quantity

SECTION 3 - VISIT PURPOSE AND APPLICABLE INSPECTION AND TEST PLAN ACTIVITY
ITP
item
number

Inspection and test activity description

Inspection
point
(H/W/SW/R)

Page 1 of 4

ITP
item
number

Inspection
point
(H/W/SW/R)

Inspection and test activity description

SECTION 4 - AREAS OF CONCERN AND CLOSE OUT OF PRE-INSPECTION MEETING ACTIONS


Use sequential numbering (e.g. 1, 2, 3, etc) and do not repeat numbers.
No.

Area of concern

Description, last update and action required

Responsible
party

Date action
closed
(dd-mmm-yy)

SECTION 5 - APPLICABLE DOCUMENTS FOR THIS VISIT


Document
number

Rev.

Document title

SECTION 6 - DETAILS OF THE INSPECTION PERFORMED


Include digital photographs where applicable.

SECTION 7 - INSPECTION VISIT RESULTS/CONCLUSIONS

SECTION 8 - NON CONFORMANCE REPORTS (NCRs)

Approval
status

INSPECTION REPORT
NCR number

Status of NCR (open/closed)

SECTION 9 - CONCESSIONS REQUESTS


Concession request number

Status of concession (open/closed)

SECTION 10 - MANUFACTURING DATA RECORD COMPILATION PROGRESS

SECTION 11 - INSPECTION RELEASE CERTIFICATES (IRCs)


Percentage of PO items released to date?
IRC Number

%
Comments/Conditions of release

SECTION 12 - PACKING AND MARKING


Inspection of packing and marking performed during this visit?

Yes

No

If yes, please provide at least one photo of packing and marking with this report:
Observations

SECTION 13 - MATERIAL CERTIFICATES FOR BULK PARTIAL SHIPMENTS


Have copies of applicable material certificates been included with shipment?

Yes

No

If multiple shipping crates, unique identification number of the crate containing the necessary certification to be referenced below:
Observations

SECTION 14 - SAFETY OBSERVATIONS

Have unsafe incidents being noted during the visit?

Yes

No

Observations

Page 3 of 4

SECTION 15 - ATTACHMENTS
HSE observation record

Non-conformance report(s)

Project specification checklist

Shop survey close-out form

Punch list

Digital photograph(s)

Carry-over work list

Packing and Marking photograph(s)

Inspection release certificate(s)

Other

SECTION 16 - MAN HOURS


Total man hours allocated
Man hours used for this visit/report
(excluding travel)
Man hours used for travel (include return
trip)
Man hours used to date
Balance of man hours
Mileage
SECTION 17 - NEXT VISIT
Predicted next visit date (dd-mmm-yy):
Anticipated activities

SECTION 18 - SIGNATURE

Inspectors Signature

...

Stamp

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