Meeting #4

19/08/2016
Attendances
Director:
Jayden
Liaison Officer:
Nathan
Coach:
Alex
WHS:
John
Y/N
Finance/Sponsorship:
Jade
Event Management:
Tash
Marketing/Recruitment: Ryan
Y/N

Y/N
Y/N
Y/N
Y/N
Y/N

Previous Meeting
Minutes Passed by: Alex
Seconded by: Nathan
Jobs from Previous Meeting:
Name Jobs to Complete
Jayde Buy Port Adelaide
n
jumper and deliver
to Trent Wingard.
Bring polos in for
sizing.
Create master excel
checklist.
Natha Approach schools
n
with letter.
Alex
Work with Max in
organizing clinics.
Let team know
where and how
they can help.
John
Begin WHS master
document
Jade

Tash
Ryan

Produce
Sponsorship master
document.
Begin creating
budget.
Identify timeline for
job completion for
self.
Finalise letter.

Completed
N - Not necessary
Y
Y

Follow Up Action
NA

N Needed proper
letter.
N

Take in letter

Meeting with Bec

weekly.

Continue working
with Bec.

Y
N busy week!

Begin creating
budget.

N Been Liasing
with other group.

Continue working
with other carnival
and rest of team.
Need to add a

Waiting on
confirmation of
schools

Approach Schools.

couple of details.
Approach schools.

Agenda
1.
2.
3.
4.
5.
6.

Schools already contacted

Number of Teams
Oval Space and Size of pitches
Raffle Prizes
St. Johns First Aid
Coffee van

Director:
Wingard Contact no longer necessary, but JF will explore option of
acquiring him for carnival opening.
Polos JF recorded sizing for both carnivals before both meetings began.
Liaison Officer:
Recruitment Confirmed two schools, needs proper letter to give to
schools. (ENTER SCHOOL NAMES)
Coach:
WHS:
Liaising JP has been liaising with Bec from the girls carnival to complete
jobs together.
Documentation JP enquired about the use of the Master Document. Will
add new tasks during the week.
Finance/Sponsorship:
Raffle JT to collect footballs from Port Adelaide and Adelaide football
clubs Monday.
Event Management:
Girls Carnival Been in contact with other event manager to work out
which jobs they can do together.
Marketing/Recruitment:
Recruitment Recruited multiple schools. (ENTER SCHOOL NAMES)
Other Business:
To Be Completed by Following Meeting:
Name
Jayde
n
Nath

Jobs to Complete
Order Polos and Hats
Approach schools with formal

Enquires
Possibility of Wingard
appearance at carnival.

an
Alex
John
Jade
Tash
Ryan

invitation.
Complete documentation of
completed tasks
Create budget document.
Approach more schools.