Ms-Word 2003

by - Latha Sree Naidu Thunga

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1.Micr
osoft Wor
d#
1.Microsoft
ord

F< K_O

Start !Programs !Microsoft Office !Microsoft Word# HH KQ HOk

q^OQ "H =~ =Ok.

Vartical Rulers

Cursor

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Horizontal Scroll Bar

Horizontal Rulers

Menu

Title Bar

Minimize Button

Vertical Scroll Bar

Miximize/Restore Button

Close

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1.1 Title Bar:

O. =~ F< K Q< JxO\ H< Q# HxOK ~# 'Title Bar' JO\~.
Wk Ms-Word >\ # =i ~# (Document Name) KOk. D ~ #O^
Minimize, Maximize/Restore, Close J# |@< LO\~ g\ QiOz HO^ q=iOK_"
O k.
1.2 Close:
Ms-Word# Close K_xH D |@< LQ_#. Title Bar #O^ _ Q#
z=~ L# |@<# 'Close' |@< JO\~. D |@< =* ~O\# LOz =* Z_= |@<#
HH K, Ms-Word# Close K =K#.

Q=xH: =* ~O\# U^< |@< =* Z_= |@< HH

K# J#O_ '|@<# HH K# Jx ~_"Ok, H=# HH K# Jx "_#
ui =* ~O\# U^< |@< LOz, =* Z_= |@<# HH K=x
Q=xOKQ~. =* _ |@< LyOK=#_ =* _ |@< Jx
q=iOK_"Ok.

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1.3 Maximize/Restore:
Ms-Word# =y" *
^ s~ K _xH D P< L Q_ #. Title Bar #O^
_ Q# Close |@< Z_= Q# L# |@<# 'Maximize/Restore' JO\~.D |@<#
HH K# qO_# z#kQ# =i H^_xH gQ# LO@Ok. uiy D |@<# HH K#
< "`O LO_@@, J#Q < Maximize J=` Ok. Maximize qO_ < "`O LO@Ok
H=# <# H^_xH gO_^.

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1.4 Minimize:
Title Bar #O^ _ Q#, Maximize/Restore |@< Z_= Q# L# D |@<#
'Minimize' |@< JO\~. D |@<# LyOz Ms-Word# qh"* J=`Ok. qx"*
J~# JH+< Task Bar #O^ K`Ok.

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1.5 Menu Bar:

Title Bar HOk Q# L# ~# "#~ JO\~. D ~ Hx "#` _
LO@Ok. XHH "# #O^ Hx P< LO\~. XHH P<# LyOz XHH q^OQ
e`x O^=K#.

1.6 Cursor:
O. =~ #O^ _"O@# H \ K Q< OH _"O@#O^ "^@ HxOK
x= w`# 'H~ ~ JO\~. D H~ ~ > K ^ O # KOK#. =#O > K #_ H~ ~
Z_= Q# > J=`Ok.
1.7 Horizontal Rulers:
O. =~ #O^ Q# J_OQ LO_ < 'i[O@ ~~ JO\~. Wk
_"O@ "_#, _Z_= QO =i<# KOK#.

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1.8 Vertical Rulers:

O. =~ #O^ Z_= Q# x=Q LO_ < '=iH ~~ JO\~. Wk
_"O@ Z`##, QO =i HOk QO =i<# KOK#.
1.9 Horizontal Scroll Bar:
O. =~ #O^ _"O@(l) H^ Q# ~< @
~~ LO@Ok. nxx
LyOz _"O\# _ Z_= HkeOK=K#.
1.10 Vertical Scroll Bar:
O. =~ #O^ _"O@(l) _ Q# D =iH ~~ LO@Ok.
nxx LyOz _"O\# HO^ H HkeOK=K#.

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2.File

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"# QiOz `HO^O...

O.. =~ "# #O^ P<# LyOz

XH H` # H\ K_O,
H\ K# # HO@~
#O^ ~ K _O, l A
#,
^x =i<# \ KH=_O,
O\ f_O, J=~O #K
=~ J H + < H * K _ O
"^Q#q K H=K#.
" ## H H K Q H #
HxOK q^OQ _Q
=Ok. D _Q #O^
Q XHH P < Q iOz
q=iOKO^O...

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2.1 New
O. =~ #O^ New P<# HH K, XH H` _"O@#( )# $+O K=K#.
$+OK|_# _"O@#() #O^ @~, >| =i _"O\ _= K=K#.
New P<#
HH K Q New Document _ Q =O k. D _ Q QiOz
HO^ (Figure 1) Q=xOKO_.

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Figure 1

I) Blank Document : D P< HH K, XH H` _"O@#(

)# $+O K=K#.
II) From existing document:

D P< HH K, WO` =O^ HO@~ #O^

~ K# #Oz H KH# x _\` H` # $+OK=K#.

2.2 Open
D P# LyOz, HO@~ #O^ ~ K# #O^ H=# # H
KHx F< K=K#.
Open P<# HH KQ Open _Q =Ok. D _Q #O^ WO`
=O^ ~ K# # K_=K#. "\ H=# # H KHx Open |@<# HH
K, H KH# Open J=`Ok. F< KH# #O^ uiy =~ K~
KH=K#. Open _Q# HO^(Figure 2)Q=xOKQ~

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Open _Q# Figure 2 Q=xOKQ~

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Figure 2

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II

I) File Name: _
Q #O^ H=# # H K H=_O ^ File Name

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P< #O^ ~# > K F< |@<# HH K, # F< K=K#.

II) Open: U^< # H KH# `~"` D Open |@<# HH K#, H
KH# F< J=`Ok.
2.3 Close:
U^< F< L# J=~O xK, Close |@<# HH K H* K=K#. XH
# H* K@ =O^ ^xx "(" QiOz =O^ q=iOK_"Ok) Kx_ #
" K =< ^ J< q=~} J_Q` _ Q =O k. D _ Q# HO^ Q=xOKQ ~..

Figure 3

Figure 3 #O^ Yes |@<# HH K#

" J~ H* J=`Ok, No |@<# HH K#
" HO_< H* J=`Ok. J^ Cancel |@<# HH K# H* H^ =i "

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2.4 Save:
H`Q $+OK|_#(H\ K#) # HO@~ #O^ ~ K@ D P<
LQ_#.
XH H` # $+Oz# `~"` ^xx " Kx_, H* K# `~"` uiy F<
KH#@ gO_^, H=# U^< # H* K# `~"` uiy O^@ HO@~ #O^
~ K = LO@Ok. JO^=# XH # HO@~ #O^ ~ K ^# Save |@<# HH
K ~ K=#. Save |@<# HH KQ, Save As _Q =Ok. D _Q#
HO^ Q=xOKO_.

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Figure 4

I) File Name : File Name #O^ U ~` ~ K=< P ~# >

K =#

~# > K# `~"` Save |@<# HH K#, HO@~ #O^

fH# ~` ~ J=#.
Q=xH XHi HO@~ #O^ ~ K# ~` =~H # ~ K_^. XH"
=O^ Wz# ~ #
=~Hi J^~` "~H
~# > K "
|@< # H H K # H
_ Q =O k. Figure5
Q=xOKO_
II) Save :

Figure 5

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Figure 5 #O^ Replace existing file P<# H KHx FH |@<# HH K#,

=O^Q " K# #O^ LO_ > _e\ J~, H`Q $+Oz# #O^ LO_ >
=O^# #O^ " J=#. J^ Save changes with a different name# H
KH#, uiy "~H ~` " K=O@Ok. Merge changes into existing file# H
KH# =O^# x >, H` #O^ Q > He =~H Q U~_`Ok.
2.5 Save As:
O@~ #O^ =O^ ~ K|_# # e# =~H _H\ $+OK@ D
P< LyOK=K#. W $+OK|_# x > , Xil# x > XH> LO@Ok,
`~ "` ~ O_O\ U XH H < =~ K~ K# =~H OO^O LO_^ . D Save
As P< HH K#
=K _ Q, Save P< HH K# =K _ Q XH># x Q=xOKQ ~.

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2.6 Save As Web Page:

D P< LyOz # HTML(Web Page)~ " K=K#. W "
K# # "K~ #O^ K_=K#.

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2.7 File Search:

D P< LyOz #, " l# =i W`~ # "`H=K#.

2.9 Web Page Preview:

D P< LyOz #, " K~ #O^ Z LO_k = K_=K#.

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2.10 Versions:
_"O@# Save K# `~ "` Versions Save K# `~"`, #O^ ZO\
=~, K~@ K##... Versions #O^ Save K# ^xx F< K K#, Versions
#O^ Save K# _ L# > ` # =~< F< J=`Ok. D _ Q# HO^ Q=xOKO_.

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Figure 6

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I) Save Now : Figure 6 KOz# _Q #O^ D P< HH K Versions

Save K =K#. D P< HH K Q Save Version _
Q =O k. D _ Q#
Figure 7 K_O_.

Figure 7

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a) Comments on version : Figure 7 D P< HH K, _"O@

#O^ Versions ~ K@ WH_ U^< H"O\# W==#. WH_ WK H"O\`<
Versions ~ J=`Ok.
II) Automatically save a version on close: D P< \H \#
Versions

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P\"\HQ ~ J=`Ok.
III) Open: D P< L
yOz Versions ~ K# H"O\# H K Hx F<
K =K#.
IV) Delete: D P< LyOz Versions ~ K# H"O\# H KHx
`yOK=K#.
V) View Comments : Versions ~ K#Q U^< H"O\# Wz LO> P
H"O\# View Comments _ Q K_=K#. D P< HH K# =K View Comments _Q Figure 8 Q=xOKO_.

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Figure 8

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2.11 Page Setup:

O. =~ #O^ _"O@ r A
#, =i =i<# D P< L yOz \
K H=K#.
Page Setup P<#
HH K Q Page Setup J# _ Q =O k, D _ Q
#, Margins \# Z#Hx =i<# \ K H=K#.
#O^ Paper \# Z#Hx ~ A
Page Setup P< HH KQ Page Setup J# _Q =Ok, D _Q
#O^ Paper \# Z#Hx ~ A# \ K@ Figure 9 Q=xOKO_.
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Figure 9

I) Page: Page Setup P< HH KQ Page Setup J# _Q =Ok, D

_ Q# L yOz ~ A
# \ K H#@, Paper \# Z#H=#. D Paper
\# HH K# =z# _Q# Figure 9 Q=xOKO_.
II) Paper Size: D P< LyOz ~ A# H K=K#. D P< HH

KQ HOk q^OQ ~ A` XH _Q HxOk. D _Q#

Figure 10 Q=xOKO_.
H _Q #O^ qq^ ~H ~ A
HxOK#. WO^ H=# ~ A# H K=K#.
<~Q A4 A ~# Ly~.
Figure 10

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Margins Setting - Page Setup

~ A# H KH# `~"` =i<# \ KH#@, r@ _Q
#O^ =i< \# HH KQ XH _Q HxOk. D _Q# Figure 11
Q=xOKO_

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1) Margins: D P< LFigure

yOz 11~ =i< \ K=K#. Top, Bottom,
Left, Right =i<# \ K=K#. ^~}OQ g\ =i<# 1WOzQ \ K~.
O_OQ H~ =i<# Gutter P< ^Q~ \ K~. J~` O_OQ Q# ^ ZQ=
Q# H=Ok Gutter Position P< ^Q~ \ K=#. =YOQ \ =i< \

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K #_ =#O O\ WK ~ U^< @~ \ OO kOz#k J~`, ~ Q# ZO`

=~ Q H=#k Q=xOz \ =i< \ KQ~.
2) Orientation: D P< LyOz, l #O^ O@ x=Q H=< ^
J_OQ H=< \ K=K#. ~ x=Q O@ JO^ Portrait P<#, l
J_OQ O@ JO^ Landscape P<# H KH=#.
3) Pages: D P< HOk q^OQ _Q =Ok. D _Q #O^
P< LyOz qq^ ~H l \ K=K#. D _Q QiOz Figure 12
Q=xOKO_.

Figure 12

_ Q #O^(Figure 12) Normal# H K H# XH ~# O^ XH " #

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=`" O@ KH=K#. W~" O@ K^# Mirror margins P<# H

K H=#. Mirror margins H K H=_O = =i< #O^ Left P< InsideQ, Right
P< OutSide P<Q =~#.(WH_ Inside ^Q~ =#O 1.5 O.g, OutSide P< ^Q~ 1
O.g. =i< fHx, XH ~ W~" O@ fQ, ~ XH JOK W~" 1.5
O.g. =~H JOK W~" 1 O.g.Q O@ J=`Ok). 2 pages per sheetP<#
H KH# XH r ~O_ rQ O@ J=#.
Header and Footer Setting - Page Setup
Page Setup _
Q #O^ Layout \# HH K Q HOk _ Q Hx O k
D _Q #Oz _"O@ #O^ u # #O~# =i _~ JO_ @~# \
K=K#. D _Q# HO^ Figure 13 Q=xOKQ~.
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1) Layout : <

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2

Figure 13

#O~, _~ JO_ @~ =i<# \ KH#@ D Layout

\# HH K=#.
2) Header and Footer :

_~ JO_ @~ =i<# \ KH#@, D P<

"# Oz# =i< ~Q#, " `yOz# =i< `Q#. (_~ JO_ @~ QiOz
View "# #O^ `Ok.)
3) Line Number : _"O@

#O^ u # #O|~ ~=_xH D P< HH K#

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=K _ Q \ K H=K#. D P< HH K# =K _ Q# HO^ Q=xOKQ ~.

a
b
c
d
e
g

Figure 14

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a) Add line numbering: D P< \H @_O =, _

Q #O^ Jx

P< H" J=`~.

b) Start at : D P<#
L yOz, > # U #O~ #Oz ~ K =<

J K=K#.

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c) From text : D P<# LyOz, # J K #O~# ~\

K=K#. J#Q _= #O~# J K=K#.

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d) Count by : D P<# LyOz, u #Qx, ^ ZOH KH#

#Qx(L^~} u 5= #) #O~# J K=K#.

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e) Restart each page: D P< \H \#

u l "^\ #Oz >

# #O~# J K=K#. (U l P l H~O #O~ J J=#).

f) Restart each section : D P< \H \# u H< "^\ #Oz

> # #O~# J K#.

g) Continuous : D P< \H \# #O^ "^\ #Oz > #

#O~ J J=#.

4) Border : D

P<# LyOz l =i > ~~# \ K=K#.

D P< HH K# =K _Q QiOz ~\ "# #O^ ~~ JO_ +_OQ P< XH>#x
Q=xOKQ ~.

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2.12 Print Preview:

_"O@# O@ f@ =O^ ~ #O^ O@ Z =O ^ KH#@ D
P<# Ly~.
Print Preview P<#
HH K Q Print Preview J# @~ =O k. nxx HO^

Q=xOKQ ~.
One Page
Print

Zoom

Shrink to Fit
Close

Context Sensitive Help

View Rular
Magnifier
Full Screen
Multiple Pages
Figure 15

_Q #O^ P<# HO^ q=iOK_"Ok

Print:

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#O^ H KH# Qh, #O^ "`O r# Qh O@

K@ LQ_#
Magnifier: # q=^ E" (A) K_=K#. nx =O O@

LO_^ .

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One Page: D P<# LyOz r qO_+ i_ q^OQ KH=K#.

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J#Q qO_ H=O XH l =`" KOK#.

Multiple Pages: XHi P~ r=~ KH#@@ D P< LQ_#.

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Zoom: D P<# LyOz Zoom# 10 `O #Oz 500 =~ KH#@

LQ_#. Zoom# 10 `O K# XHi 24 r# KH=K#.
View Rular:

LQ_#.

~~# HxOOK@, H#_O_#@ K@ D P<

Shrink to Fit: _"O@

#O^ XH rH< Z r > K#_ D P<

LyOz, > =^# Hbx `y l# `yOk.

Full Screen: _"O@#

< "`O KH#@ D P< LQ_#. D

P<# HH K# @~ HxOKO_ =_O` < "`O _"O@ HxOK#. uiy
<~Q ~=_x H ~ #O^ Z |@<# Qh, H* < _Q# Qh ^ Full
Screen P<#Qh HH K=#.
Close:

O@ =# H* K _"O@# <~Q fHK@ D P<

LQ_#.
Context Sensitive Help: O@ = @~x P< q^# `H#@

LQ_#. D |@< HH K, =#O U |@< HH K" ^x q^# q=iOK#.

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2.13 Print:
_"O@ #O^ F< K# #O^ "`O r# Qh, H KH# r# Qh
O@ K @ D P< = Q_ #. D P<# HH K Q Print J# _ Q =O k.
Print J# _Q QiOz HO^ Q=xOKO_.
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VII

VIII

I) Printer Name : XH HO@~ XH\ H< Z= O@~ \ K#

_, D P<#

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HH K#, O@~ ~ KOK#, H=# O@~# H KHx FH |@< HH K#, H

KH# O@~ #O^ O@ J=`Ok.
II) All(Page Range): D P<
\H \# #O^ Q Jx r O@ J=`~.
III) Current Page (Page Range): D

O@ J=`Ok.

V) Selection :

J=`Ok.

P< \H \#, H~~ L# r =`"

D P< \H \, _"O\ #O^ H K H# > =`" @

IV) Pages (Page Range): D P<

\H \ H ## #O^ U r #O|~#

> K" P > K# r =`" O@ J=`~.

VI) Number of Copies : XHH r Zx H O@ H=Ok D P< ^Q~ \

K H=K#
VII) Collata: Number of Copies

P< ^Q~ XHH l XH\ H# Z= H

O@ Wz#_, D P< \H \#, #O^ Jx r O@ J~# `~"` uiy
O@ ~O==#. J^ \H @O> XHH l "O@"O@< H=#x H O@ J=#.
VIII) OK : D

FH |@< HH KQ H KH# q^OQ O@ J=`Ok.

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2.14Send To:
D P< LyOz W"~, H "^Q#q O=K#.
2.15 Properties:
s D P< LyOz \ K=K#. D P< LyOz J K#
s#, F< K@ =O^, O|OkOz# # H KHx Tools P< #O^
Properties P< HH K K_=K#.
2.16 Recently Used File List:
sO\Q L yOz# # KOK#. WH_ KOK # H K Hx HH K# ,
P F< J=`Ok.
2.17 Exit

D P< HH K =~ JH+<# H* K=K#.

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3. Edit

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"# QiOz `HO^O...

O.. =~ #O^ Z_\ "# #O^ P<# L yOz

> # Z_\ K@ gO_#. _e\ K# > uiy
`K H#@ XH ^ O x > =~H
^O =~@, J#=~ > #
H K Hx _e\ K @, #O^
U^< ^O# H#Q#@, XH ^O#
=~H ^O Q =~@ "^Q q^O Q
L Q_ #. Z_\ "## HH K Q
=K _ Q# H # Q=xOKQ ~.

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3.1 Undo:
z=~Q K# H< =u~HOQ xK#.
L^~} =#= U^< > # _b\ K Undo# HH K# _b\ J~# > uiy
=Ok. J^ q^OQ > # > K Undo# HH K# uiy P > _b\ J=`Ok.
3.2 Repeat:
D P<# z=iQ [iy# H<# uiy K#.
L^~} U^< HO` > # > Kz# `~"` Repeat P<# HH K K_O_.
> K# > uiy > J=`Ok. JQ > HO` H K _e\ K# `~"` Repeat
P<# HH K# > =iHO` _e\ J=`Ok.
J^ UndoP < # L yOz# ` ~ "` , Repeat P < UndoP <
=u~HOQxK#.
L^~} =#O U^< > # _e\ K Undo P<# HH K#, _e\ J~# >
uiy =Ok. W_ Repeat P<# HH K#, Undo P<# LyOz#_ =z# >
uiy _e\ J=`Ok. J^ q^OQ > > K# `~"` Undo P<# HH K# z=~Q >
K# > _e\ J=`Ok. W_ Repeat P<# HH K# Undo P<# LyOz#_
_e\ J~# > uiy ^qkQ =Ok.

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3.3 Cut:
XH ^Ox > # =~H ^O =~H#@ D P< LQ_#. XH
^Ox > # =~H
^ O =~H#^z# P > # H K x Cut P<#
HH K, P > P ^O #O^ H\ J~(HxOKO_ ~) H ~ #O^ ~ J=`Ok.
Paste P<#
HH K# _ H ~ #O^ ~ J~# > ^ =~^< H~ ~ L# ^ O #O^
=O k.

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3.4 Copy:
XH ^O > K# > =~H K@ > K= =z#_, =O^ > # ^
P|# H Kx Copy P<# HH K#, H KH# > ^ =~^< P| H~
#O^ ~ J=`Ok(H KH# > ^ P| ^qkQ LO@Ok). Paste P<# HH
K#, Copy K# > ^ P| H~~ L# ^O #O^ _ =Ok.

3.5 Office Clipboard:

D P< HH K H~ _Q =Ok. D _Q #O^ Cut Qh, Copy Qh
K# > ^ P| H~ #O^ ~ J=`Ok. H~ _Q# HO^ Q=xOKO_.
3.6 Paste:
Cut Qh, Copy Qh K# > ^ P| H~ #O^ ~ J=`Ok. W H"~
#O^ ~ J~# > ^ P|# Paste P< HH K#_ H~~ L# ^O _
J=`Ok.

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3.7 Paste Special:

Cut Qh, Copy Qh K# > ~\` Paste K@, ~\ O\ Paste
K@, XH H~Q K@ LQ_#.
3.9 Clear:
D P< HH KQ Formats,Contents J# ~O_ P< =~. Formats P<
L yOz > L# ~\# `yOK=K#. Contents P< L yOz H K #
> ^ P|# , Clear(Delete) K=K#.
3.10 Select All:
_"O@ #O^ Q > , PH "`O H J=`Ok. H K# > Qx, P| Q x
H\, H, ^ _e\Qx ^ ~\ =~H#@ gO_#.

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3.11 Find:
_"O@ #O^ U^< XH ^x H#H#@ D P< L y~ . Find P<# HH
KQ Find and Replace J# _Q =Ok. D _Q# HO^ Q=xOKO_.
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Figure 17

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III

I)Find what: _"O@ #O^ U^<

^O # H#Q#@,P ^x Find what
#O^ > Find Next |@< HH K H#Q#=K#.
II) Highlight all items found in: D P< \H \# Find Next |@< Find
AllQ =~#. Find All |@<# HH K H#Q#=# ^x ZH_H _ LO_k XHi H#Q#=K#.
III) Find Next: H#Q#=# ^x >
K# `~ "` Find Next/ Find All |@<#

HH K H#Q#=K#.

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IV) More:

D "~ P< HH K# HxOKO_ =O_ =iHx P< HxOK#. D

P< HH KQ =K P<# HO^ Q=xOKO_.

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Figure 18

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a)Search: D P< O|OkOz# # HH KQ Down, Up, All J# P<`

XH _ Q _ J=`Ok. D _ Q #O^ Down P< H K H#, H#Q#=#
^x H~ ~ HOk =`" H#Q#|_#. J^ Up P<# H K H# H#Q#=# ^x
H~ ~ Q# =`" H#Q#|_#. J^ All P<# H K H#, H#Q#=# ^x

"`O Q H#Q#|_#.

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b) Match Case: D P< \H \ U^< ^O# H#Q<@_ Find what

#O^ > K# ^O# e# ^x =`" H#Q#|_#. J#Q Find what U^<
^x Small Letter > K LO>, Capital Letter # H#Q#^. L^~} Find
what #O^ Latha ("^\ JH~ O ^k
) ^x > K Find Next |@< HH K# latha

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("k\ JH~O z#k) ^x H#Q#^. H~} D ^O #O^ "^\ JH~O `_.

3)Find whole Words Only: D P< \H \#
XH ^x H#Q<@_ H =O XH ^O Q
LO_ ^x =`" H#Q#|_#.

U^< XH ^x H#Q#@, Find what #O^ U

^x > K" P ^O # =`" H#Q#@, D P< \H @=#. L^~} Find
what #O^ Latha ^x > K Find Next |@< HH K# Lathasree ^x
H#Q#^. H~}O D ^O #O^ z=~} =~H ^O He LOk. J^ D P< \H @x _O
P ^O H#Q#|_#.
c) Find whole word:

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3.12 Replace:
_"O@ #O^ XH ^x =~H ^O Q =~H#@ Replace P< L Q_ #.
Replace P<#
HH K Q Find and Replace J# _ Q =O k. D _ Q
QiOz HO^ Q=xOKO_.

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II

Figure 19

IV

III

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I) Find what: Find and Replace _Q LyOz =~=# ^x

Find what >K=#.
II) Replace with: =~=# ^O# U ^OQ =~=< P ^O# Replace
with #O^ > K=#.
III) Replace: XH ^O# =~H ^OQ =~=#_ Replace |@<# HH K

XHH ^O =~=K#.

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IV) Replace All: D |@<# HH K# XHi Jx ^ =~=K#.

3.13 Goto:
_"O@ L# r H=# r# F< KH#@, H=# # ^Q~ H~~
fH O^ =i |H=~, H"O@ "^Q "\ KH#@ D P< L Q_ ##.
Goto P<# HH K# Find and Replace _Q =Ok. D _Q
QiOz HO^ `HO^O..

Figure 20

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` N <_ `OQ

_Q (Figure 20) #O^ Go to what #O^ H=# P<# H

K Hx Enter #O^ OO kOz# ^xx H Qx > Qx K# , `~ "` Go To |@<#
HH K# OOkOz# e`x O^=K#.
L^~} =#O Go to what #O^ H=# page P<# H KHx,
Enter page number #O^ 143 rx > K Go to |@< HH K# P l F<
K e),
J=#. J^ q^O Q H< # (H< # Insert "# #O^ Break P< L yOz J
_\ > K# Q > # #, |H=~#(|H=~# Insert "# #O^ Bookmark P<
LyOz J Ke) "^Q#q F< K=K#.

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O..=~ 2003

4 View

` N <_ `OQ

"# QiOz `HO^O...

D "# #O^ Q P< LyOz.
_"O@# E" K_H#@,
< # <~ Q #, " J =\ ,
O\J=\ KH#@ =i
l _~ JO_ @~ J
K _O
"^Q#q K=K#.

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4.1 Normal:
<# <~Q KH#@ D P< LQ_#. < <~< l+< L#_
_"O@ #O^ > KH#@, Z_\ OQ =i ~\OQ KH=K#. <# <~Q
=#_ r r =^ XH ## KOK#.
4.2 Web Layout:
<# " =\ KH#@ D P< LQ_#. " =\ L#_ Jx
r XH rQ KOK#.
4.3 Print Layout:
<# O@ =\ KH#@ D P< LQ_#. O@ =\ O@
Uq^OQ =Kk K_=K#.

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4.4 Reading Layout:

_"O@ #O^ > # K^@ gQ =O_@ <# KOK@ D P<
LQ_#.

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4.5 Outline:
~Q J=\< U~_@, "\x qq^ =Q \ K @ D P< L Q_ #.
Outline P<# HH K# u ~Q =O^ J=\ <(=O^ XH Q~) U~_#.
D Q~ HH KQ O|Ok` ~Q "`O H J=`Ok. H J~# ~Q# HOk
@~# LyOz H=# = =~=K#.

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Move Up

Promote

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Promote to Heading 1
Outling Level

Demote

Expand

Demote to
body text

Show Levels

Collapse

Show Formatting

Show First
line only

Move Down
Figure 21

@ QiOz HOk q=iOKQ"Ok

Promote to Heading 1:H KH#

Promote:H KH#

> # "~< _OQQ K#.

> # qq^ =Q OK=K#.

Outling Level: H K H# > # U = H=#O> P = =~=K#.

Demote:H KH#

> # qq^ = `yOK =K#.

Demote to body text:H KH#

> # _ > Q =~#.

Move Up: H KH# ~Q# QxH fH=K#.

Move Down: H KH# ~Q# HOk QxH fH=K#.
Expand: =# =`" KOK@_ D P<#
HH K# _ > ` KO K#.
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` N <_ `OQ

Collepase: _ > q# Jx =# =`" KOK#.

Show Levels: =#O \ K#
= Ux = =~ KOK=< \ K H=K#.
Show First line only: ~Q #O^ H=O "^\ # =`" KOK#.
Show Formatting: =# =^Q# H <~Q KOK#.

4.6 Task Pane:

O.. =~ #O^ Task Pane P# HH K# , Task Pane _ Q HxOK@,
uiy HxOK O_ =@ D P< L Q_ #. D _ Q #Oz , # _"O@,
H~, _H _"O@, "~ "_ "^Q P<# O^=K#.

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4.7 Toolbars:
_"O@ #O^ qq^ ~H @~ #O^ J=~"# @~# HxOK@@,
J#=~"#_ uiy HxOKO_ =@ D P< LQ_#. D @~ qq^ ~H
P< H SH<` Wq_ LO_#. g\ Qiz O^~x a\ q=i qye# @~
QiOz z=~# q=iOK_"Ok.

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4.8 Ruler:
_"O@ Z_= Q# =i Q# L# ~~# `yOK@ =i uiy
HxOK@@ KO^ D P< L Q_ #. D ~~ ~ A
#, ~ =i< H`#
KOK#.

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4.9 Document Map:

_"O@ #O^ _O Q#, qO_ Z_= Q# KOK@ D P< L Q_ #.
=YOQ g" "# #O^ J=\< P< LyOz fH# _OQ(=) D _"O@
=# LyOz K_=K#. _"O@ = #O^ HxOK _OQ XH _OQ#
H K Hx HH K# H~ ~ O|OkOz# _O Q ^Q~ =K#. _"O@ = HxOK O_
=@ uiy J^ P< HH K=#.

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4.10 Thumbnails:
_"O@ #O^ L# l# z#qQ Z_= Q# KOK#. H=# l HH K
O|OkOz# l# < F< KH=K#.

4.11 Header and Footer:

Header and Footer P<# LyOz r Q=# =i HOk Q=#
l #O~ ^ =~^< > # > Kz# _ u r J J=#.
Header and Footer P< HH KQ rH Q=# =i HOk Q=# XH
Q# # Header Jx HO^ Q# # Header and Footer Jx JO\~.
D #O^ l #O|~ ^ U^< > # J K#, u r J J=`Ok.D P<
HH K Q< Header and Footer @~ =O k. Header and Footer @~ QiOz
HO^ q=iOK_"Ok.
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` N <_ `OQ

Header and Footer @~ QiOz HO^ q=iOK_"Ok.

Switch Between Header and Footer
Insert Date
Insert Number of Pages
Page Setup

Insert Time

Insert Page Number

Close

Formant Page Number

Show/Hide Document Text

Figure 22

@ QiOz HOk q=iOKQ"Ok

Insert Page Number : r

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#O~# U~~KH=K#. D P<# LyOz

l #O~# U~i# U l P l #O~ =Ok.
Insert Number of Pages: "`O r# QiOz "\ "`O OY# K`Ok..
Formant Page Number : r #O~# ~\ K=K#. Formant Page
Number P<# HH KQ =K _Q# LyOz l #O~ U ~O H=<,
U #O~ #Oz ~OaOK=< \ KH=K#. Formant Page Number P<# HH
KQ =K _Q# HO^ Q=xOKQ~.
a

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Figure 23

a) Number format: _Q #O^ Number Formant P< Z^~Q L#

# HH K# XH _ Q _ J=`Ok.nxx = yOz =# H=# ~\x

x l #O~# H KH=_O = P ~\ l #O|~ =Ok.
b) Continue from previous section: _
Q #O^ D P< H K H=_O
= l #O|~ "k\ #Oz =~.
c) Start at: _Q #O^ Start at# H(\H \#) K H## #O^
U #O|~ #Oz l #O~ ~OaOK=< \ KH=K#.
Insert Date : D P< LyOz H~O\ _\# W<~ K=K.
Insert Time : D P< LyOz H~O\ >"# W<+~ K=K.
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` N <_ `OQ

Page Setup : D P< HH KQ l@ _Q =Ok. D _Q#

LyOz Header and Footer =i< \ K=K#.
Show/Hide Document Text : Header and Footer #O^ L#_

_"O@ #O^ > # HxOKO_#, HxOK@@ K=K#.

Switch Between Header and Footer : D P<#
= yOz Header
#Oz Footer, Footer #Oz Header H~ ~ =~@ L Q_ #.
Close : Header and Footer# =yOK@ D P< LQ_#
4.12 Footnotes:
_"O@ #O^ \<\# H \ K# _(Insert "# L yOz Footnote H \
K=K#) HxOK#@, HxOKO_ =O_#@ K#.

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4.13 Markup:
_"O@ #O^ H"O@, \H KO* =~# HxOK#@, HxOKO_ =O_#@
K#.

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4.14 Full Screen:

_"O@# < "`O KH#@ D P<# HH K =#. D P<# HH K Q
@~ HxOKO_~ < ^kQ HxOK#. uiy ^qkQ < =K@ W^ P<
HH K=#.

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4.15 Zoom:
<# z#kQ#, ^kQ# KH#@ LQ_#. D P< O@ ZO\
== K^ . D P< HH K Q =K Zoom _ Q# HO^ Q=xOKO_. D _ Q#
LyOz <# ~H~H Zoom K_=K#.

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Figure 24

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5 Inser
Insertt

` N <_ `OQ

"# QiOz `HO^O...

D " # #O^ P < L yOz
_"O@ #O^ r#, H}#
H\ KH#@, u l r
#O~ # $+O K_O , H"O@, \<\#
W=_O, H ~ # fH=_O "^Q "\x
O^=K#. W<+~ "## HH K#
H# K# q^OQ XH _Q
=Ok. nx #O^ XHH P< QiOz
q=iOKHO^O...

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` N <_ `OQ

5.1 Break:
_"O@#O^ XH r #Oz =~H r Qx, XH H" #Oz =~H H"
Qx(H" J#Q XH l# ~O_ ^ JO`H< Z= QQ qlOK_O), XH H< #Oz
=~H H< Qh(Hx r# He XH H< HO^ fH=K#) H KO^ D P<
LQ_#.
Break P<#
HH K# Break _ Q =O k. D _ Q# L yOz r
H, H" H, H< H "^Q#q K _O HO^ Q=xOKO_. HOk _ Q# Q=xOKQ ~.

I
II
III
IV
V
VI
VII

Figure 25

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I) Page break: D P< H K Hx OK |@< HH K#

, r H J~, H`Q "~H

r $+OK|_#.

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II) Column break: D P< H KHx OK |@< HH K#, r H" U~@

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K# _ XH H" #Oz =~H H" H~ ~ H= ` Ok.

III) Text wrapping break: D P< H K Hx OK |@< HH

K# ,

> K@_

# HO\# HHO_ "~H # H~~ =Ok.

IV) Next page: D P< H KHx OK |@< HH K#, l =i H< XHi

H J=#

V) Continuous: D P< H K Hx OK |@< HH

K# , H =O H< H J=`Ok.

VI) Even page: D P< H KHx OK |@< HH K#, #O^ L# l i

OY L#@~` P r J^#OQ =~ ~ O_ l H H< _ =~`Ok. J^

#O^ OY r L# _ H=O XH l =`" J^#OQ H H< _
=~`Ok.
D P< H KHx OK |@< HH K#, #O^ L# l
OY L#@~` P l J^#OQ =~ ~ O_ l H H< _ =~`Ok. J^
#O^ i OY r L# _ H=O XH l =`" J^#OQ H H< _
=~`Ok.
VII) Odd page:

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` N <_ `OQ

5.2 Page Numbers:

D P<# LyOz u r r #O|~ \ K=K#.
Page Numbers P<# HH K# Page Numbers _Q =Ok. D
_Q# LyOz l Q# ^ HOk Q# =i l _ ^ Z_= ^
=^ Q H=# Q# u r l #O~ =K@@ \ K=K#.
Page Numbers P<# HH K# =K Page Numbers _Q =Ok. D
_Q #Oz l #O|~# \ K_O HO^ Q=xOKQ~.

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III
IV
Figure 26

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I) Position: _
Q #O^ Position HH K Q Top of page(Header)
Bottom of page(Footer) P<` XH _Q _ J=`Ok. D P< Top of
page(Header)# H KH# l #O|~, lH Q# =Ok. J^ Bottom of
page(Footer)P<# H KH# l #O|~ lH HOk Q# =Ok.
II) Alignment: D

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P< LyOz, l #O|~# l #Qx, HO^ Q#

Qx _, Z_= ^ =^ Q \ KH#@ LQ_#. D P< HH KQ Left,
Center, Right, Inside, OutsideJ# P<` XH _QH _ J=`Ok. g\ Left
P< H KH# l #O|~ l _ Q#, Center P< H KH# l #O|~
l =^, Right P< H KH# l #O|~ l _ Q# =Ok. XH ~
W~" O@ W=^z# Inside P< H KH# l #O|~ l e QO,
Outside P< H KH# |\ Q# l #O|~ =~.

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III) Show number on first page: _Q #O^ D P< \H \# l

#O|~, #O^ "^\ l #O|~ #Oz =Ok. \H f "# "^\ l #Oz HO_
~O_= l #Oz l #O|~ ~O=`~.
IV) Format: D P<# LyOz l #O|~# ~\ K=K#(nx QiOK

=O^ l qqiOK_"Ok)
5.3 Date and Time:
qq^~ H ~\OQ _\, >" # H=# ^ O > K O_ < =K@@,
D P< LyOz K=K#.
_\ =i >" H=# ^O H~~# LOz Date and Time P<# HH K#
Date and Time _Q =Ok. D _Q #Oz H=# ~\OQ Date and
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` N <_ `OQ

Time# H K Hx FH |@<# HH K#
, H~ ~ =# ^ O H K H# _\Qx, >" Qx
^ _\ JO_ >"Qx =Ok. Date and Time _Q# HO^ Q=xOKQ~.

Figure 27

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5.4 Auto Text:

P\> #O^ \ K|_# > # H~~ L# ~O\ #O^ W<+~ K=K#.
5.5 Field:
H KH# ^O XH `H"# q=~# H\ K=K#.
5.6 Symbol:
~H~H O|# D P<# LyOz _"O@H() W<+~ K=K#.
Symble P<#
HH K Q Symble _ Q =O k. D _ Q #Oz ZOH
KH# O|# H~~ L#K@ _ J=`Ok. Symble _Q #Oz ZOH KH#
Symble# _"O@H W<+~ K _O HO^ `HO^O.

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II

Figure 28

III

IV
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VII

O..=~ 2003

` N <_ `OQ

I) Font : Font

#O^, XHH Font# =~_O |\ qq^ ~H O|#

_ Q K_=K#. #z# O|# H K Hx Insert |@< HH K _O = H~ ~ L#
^O H KH# O| HxOK#.
II) Recently used symbols: sO\Q _"O@ #O^ Insert K#
(L yOz#)
O| Recently used symbols #O^ HxOK#. g\ H=# O|# H
KHx Insert |@< HH K_O = H~~ L# ^O H KH# O| HxOK#.
III) Auto Correct : H~H~(O|)# J\H~H#O^ \ KH=K#. D P< HH
K# J\H~H _Q =Ok. nx QiOz Tools "# #O^ q=iOK_"Ok.
IV) Shortcut Key : H~H~(O|) U^< ~H\# H\ K, O|OkOz
H~H~ x ~H \ ^~ fH=K#. D P< HH K# Costomize Keyboard J# _ Q
=Ok. nx QiOz HO^ q=iOK_"Ok.

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a

Figure 29

a) Press new shortcut key: O|#

~H\ H ^~ J KH#@ D
P< L Q_ `Ok. O@# H K H# `~ "` Shortcut Key P< HH D _ Q
=Ok. D _Q #O^ D P< ^Q~ H KH# | H=# O|# H\
K=K#. O| ~H\ H# H\ K#_, H\ K ~H\ H WO` =O^ U
P< x^ K_Q~.
b) Assign : Press new shortcut key P< ^Q~ ~H\ H# Wz# `~"` D
|@< HH K_O ^~ H KH# O| ~H\ H J J=`Ok.
W ~H \ H# H \ K# `~ "` O|Ok# O| ~H \ ` H~ ~ L# ^ O #O^
_ K=K#.
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O..=~ 2003
V) Charactor code :

` N <_ `OQ
H~H~(O|) H_ #O^ O| H_# > K#,

O|OkOz# O| H J=`Ok.
VI) From : H~H~(O|) H_ _= ` H JOH` W=_xH O"
#O^ H KH=#.
VII) Insert : O|# H K# `~"` D |@< HH KQ, H~~ L# ^O
O| W<+~ J=`Ok
5.7 Comment:
H K H# > H"O@# ~H=K#. U =~ H"O@ W=^K" P =~#
H K Hx Comment P<# HH K H"O@# W==K#. U~_# H"O@ ~ \ HH K,
_ J _Q #O^ Delet Comment P< HH K H"O@# `yOK=K#.

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5.8 Reference: D P< LyOz, _"O@ #O^ H KH# ^O Foot

Note =i End Note H \ K =K#. =i H K H# >| ^ H ~ "^Q"\H
Capition W==K#.

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5.9 Picture:
D P< LyOz HP~ Qs# F< K, HP~# W<+~ K_O, =~ P~,
P~<*+< K~ "^Q#q K=K#.

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5.10 Diagram:
D P< L yOz P~< * + < K~, ~q _, i, ~ _ , g<, \~\ "^Q Q ~ <
H\ K=K#.

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5.11 Text Box:

Text Box P<#
HH K# H~ ~ ( {) Q~ =~#. H~ ~( Q ~# ) _ K =z#
#O^ > >KH#@ gO_#. =i ># H KHx Text Box P< HH
K#, H KH# > XH #O^ Wq_=#.

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5.12 File:
F< L# H, WO` =O^ " K=# "~H x "` >, P|#
F< L# H f~=K#.
File P<# HH KQ Insert File _Q =Ok. D _Q #O^ HxOK
H=# # H KHx Insert |@<# HH K P #O^ > # F
L# H fH=K#.

5.13 Object:
=~ _"O@ #O^ W`~ JH+<(ZH, =~~O\ "^Q#q) F< K@
D P< =Q_#.
L^~} O. =~ _"O@ ZH F< K^# D P< HH K,

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` N <_ `OQ

UH# O.. =~ F< K=K#.

Object P< HH K# Object J# _Q =Ok. D _Q# HO^
Q=xOKQ ~.
I

I) Object type : Object

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_Q` O..=~ _"O@ ZH, =~

~O\ "^Q#q F< K H#@ Object type #O^ HxOK P J=~" #
P<# H K Hx OK |@< HH K Hx H K H# P|H# F< K =K#. L^~}
O..=~ H~ Microsoft Excel Worksheet P<# H KHx OK |@< HH
K e.

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5.14 Boodmark:
=#O U^< |H #O^ =Y"# l# "O@< F< KH#@, lH =^ XH
^~O# Qx ^ Pl z=~ =_` @_OQx K=. P l uiy H=#_ ^~O
O`Qx, =_` \# ^xx |\Qx F< K=. JQ _"O@ #O^ U^< XH
~Q# Qx ^ l# Qx J=~"#_ "O@< F< KH#@ P ~Q#Qx,
l# Qx Bookmark #O^ U^< ~` Add K H=#_ Bookmark O`
"O@< F< K=K#.
_"O@ #O^ U l#/~Q# Bookmark #O^ Add K^K" JH_
H~~# LOz, Bookmark P< HH K# Bookmark _Q =Ok. D _Q
QiOz HO^ Q=xOKO_.

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II

III

IV

Figure 30

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` N <_ `OQ

I) Bookmark name: U^<

XH l# Qx, ~Q#Qx Bookmark #O^ Add

K@, U^< ~# D #O^ > K=#.

II) Add: Bookmark name #O^ U^<
~# > K# `~ "`, D |@< HH
K# =#O > K# ~` Bookmark _Q #O^ ~ Add J=`Ok.
III)Goto: Bookmark #O^ ~# Add K# `~"`, H~~ W`~ ^O
L#_ D _ Q# F< K, Bookmark #O^ Add K# ~# H K Hx D
P< HH K#, D ~` KzOK l F< J=`Ok.
IV)Delete: Bookmark #O^ ~# Add K# `~"`, J#=~"`
`yOK=K#.
5.15 Hyperlink:

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D P< L yOz H` ~e OH H \ K =K#. ^ H \ K# ~e OH#

Z_\ K=K#.

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6 F
or
ma
For
orma
matt

` N <_ `OQ

"# QiOz `HO^O...

D "# #O^ P< LyOz, _"O@#O^ qq^

~H O@# =~@, O@ A OKH#@,
`yOKH#@, O@# qq^
Q =~H#@, O@
~H~H H~ J K@,
~Q \ K@, \# \
KH#@, ~Q |\
W=_O, > , r ~~
+_OQ# W=_O, lH H" \
K_O "^Q \ K=K#.
D " ## H H K Q =K
_ Q# H # Q=xOKQ ~.
D "# #O^ XHH P< QiOz
`HO^O.

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6.1 Font:
_"O@#O^ O@#(> ) =~@, O@ A
OKH#@, `yO KH#@,
qq^ Q =~H#@, qq^ ~H JO_~<# \ K@, H~# =~@ =i
qq^ ~H ZH J K@ D P< LQ_#. Font P<# HH KQ Font
_Q =Ok. D _Q# Figure 31 Q=xOKO_.
II

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Figure 31

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I) Font: D P< HH K# qq^ ~H O\` XH _Q _<_ J=`Ok.

D _Q #Oz H=# O\# J K=K#. _Q# HO^ Q=xOKO_.

Figure 32

L^~} HO^ Hx O\# Q=xOKQ~.

Arial Font
Times New Roman Arial Black
-

Ex: Sree Naidu Thunga

Ex: Sree Naidu Thunga
Ex : Sree Naidu Thunga

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II) Fontstyle: D P<#

HH K Q Regular,Bold,Italic,Bold Italic P< ` XH
_ Q _<_ J=`Ok. D P< L yOz Regular P<# L yOz O@#
<~ O\Q, Bold P< L yOz O\# =O^OQ#, Italic P<# L yOz O\#
"e#@, =i Bold Itaic P< L yOz O\# =O^OQ# =i "e#@ K H=K#.

_Q# H^ Q=xOKO_.

Figure 33

L^~} HO^ Q=xOKQ~.

Regular

Ex : Sree Naidu Thunga

Bold

Ex : Sree Naidu Thunga

Italic

Ex : Sree Naidu Thunga

Bold Italic

Ex : Sree Naidu Thunga

III) Size:

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D P<# LyOz O@# qq^ ~H AH > K=K#.

L^~} HO^ Q=xOKO_.
Sree Naidu Thunga

Sree Naidu Thunga

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Sree Naidu Thunga -

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12 Size

14 Size

16 Size

IV) Font color: D P<#

HH K Q O\ H~ _ Q =O k. D _ Q#
L yOz O@# ~H~ H colors Q =~=K#. D O\ H~ _ Q HO^ Q=xOKO_.

Figure 34

<~ H~ > > HO Automatic H KH=#

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V) Underlin syle: D P<#

HH K Q qq^ ~H JO_~ # ` XH _ Q

=O k. D _ Q# L yOz O@ HOk Q# ~H~ H < # H \ K =K#.

_Q# HO^ Q=xOKO_.

Figure 35

L^~} HO^ Q=xOKQ~.

VI) Underlin color:

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D P<# LyOz JO_~# ~H~H H~# J

K =K#
VII) Effects:

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l @ _Q #O^ D ZH P< LyOz O@

~H~H ZH U~~KH=K#.

Figure 36

HO^ XHH ZH QiOz q=iOK_"Ok.

Strikethrough :

> =^ XH # U~_#

Ex: Sree Computers

Double strikethrough : > =^ ~ O_ #

U~_#
Ex:

Superscript:

> # z#qQ HOKO H fH#

EX:- X2 (WH_ 2# =`" H KH=_"Ok)

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Sbuscript :

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> # z#qQ HOKO HO^ fH#

EX:- O2 (WH_ 2# =`" H KH=_"Ok)

Shadow : > h_Q U~_#

Ex :- Sree Computers

Outling : > J=\# =`" O@ J=#.

Ex:

Emboss : > # @Q ~H LH#@ HxOK#

Ex:

Engrave : > # @Q ~ Q_Q L#@ HxOK#

Ex:

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Small caps : > # z#q H@ @~ =OK#

EX:- SREE COMPUTERS

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All caps : > # ^q H@ @~ =OK#

EX:- SREE COMPUTERS

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Hidden : H KH# > # HxOKO_ K#.

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Character Spacing - Font

Font

_Q #O^ Character Spacing \# LyOz O@ ,

, l+< \ KH#@ LQ_#. D _Q# HO^ Q=xOKO_.

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I) Scale: _
Q #O^ scale P<# L yOz H~H~ (> ) "_ `yO K_=

^ OK_= K=K#. L^~} HO^ Q=xOKO_.

Scale 100%
Sree Naidu Thunga
Scale 130%
Sree Naidu Thunga
Scale 60%
Sree Naidu Thunga
II) Spacing: Spacing P< HH K Q Normar, Expanded, Condensed P<
=~. Normar P< L yOz H~H~ =^ +# <~ +Q K =K#. Expanded
P< LyOz O@ JH~ =^ ^~x OK=K. Condensed LyOz H~H~

=^ ^~O# `yOK@ LQ_#. L^~} HO^ Q=xOKO_.

Spacing - Normar
Ex : Sree Naidu Thunga
Spacing - Expanded 3Pt
Ex : S r e e N a i d u T h u n g a
Spacing - Condensed -1Pt
Ex : SreeNaiduThunga
III) Position: Position P< L
yOz > L# # <~ l+< #Oz H

^ HO^ =~=K#.
Text Effect-Font
Font

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_Q #O^ Text Effects \# LyOz O@ qq^ ~H

ZH J K=K#. D ZH O@ =O LO_^. _Q# HO^
Q=xOKO_.

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Figure 38

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6.2 Paragraph:
_"O@ #O^ ~Q Alignment, Indentation, Paragraph Space Line
Space =i Hanging \ K_O LQ_#. Paragraph P<# HH KQ
HOk _Q =Ok D _Q QiOz }OQ HO^ `HO^O.

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Figure 39

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XHH P< QiOz HO^ `HO^O....

I) Alignment: Paragraph _
Q #O^ Alignment P< L yOz > #
_, Z_=, =^ Q#Oz > K @ =i ~Q # W~" =#OQ LO_@@
\ K =K#.
Alignment# HH K Q HOk _
Q #O^ K# q^O Q Left, Center, Right,
Justify J# P< =~.
II) Indentation: Paragraph _Q #O^ Indentation P< LyOz
~Q _ Z_= Q# `H"# W=K#.
III) Spacing: Paragraph _Q #O^ Spacing P< Before P<
LyOz H KH# ~Q ^x =O^ ~Q =^ + J K=K#. J^
q^OQ Afert P< LyOz H KH# ~Q ^x `~"` ~Q =^ +#
J K=K#.
IV) Line Spacing: Paragraph _
Q #O^ Line Spacing P< L yOz
#=^ +# OK=K#. D P< HH KQ Single, 1.5 lines, Double, At least,
Exactly, Multiple P<` XH _Q _<_ J=`Ok. D _Q# HO^
Q=xOKO_.

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Line Spacing _Q# HO^ Q=xOKO_.

Figure40

_Q #O^ Single P<# LyOz ~Q #O^ # =^ + <~Q

LO@Ok. 1.5 lines P<# LyOz ~Q #O^ # =^ + HO` =~ OK=K#.
Double P<# LyOz ~Q #O^ # =^ + 1.5 lines P< LyOz#_
=K + H< ~\O + =Ok. At least, Exactly, Multiple P< LyOz H##
#O^ # =^ +# OK_O `yOK_O K=K#.
V) Special : Paragraph _Q #O^ Special P< HH K# None, First
line, Hanging P< ` XH _
Q _<Q J=` Ok. D _ Q# HO^ Q=xOKO_.

Figure41

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P< First line P< J

K# ~Q #O^ "^\ # HO` + Wz >
J=`Ok. J^ Hanging P< J K# ~Q #O^ "^\ # q# Jx # HO`
Wz > J=`Ok. P< ~Q# <~Q LOK`Ok.
VI) Outline Level: D P< LyOz qq^ =# J K=K#.

6.3 Bullets and Numbering:

D P< LyOz H KH# ~Q |\ ^ #O~# \ K=K#.
~Q \ K# |\ ^ #O|~# qq^ ~HQ |\ \ K=K#. g\x ~\
K =K#. Bullets and Numbering P<# HH KQ Bullets and Numbering J#
_Q =Ok. D _Q# HO^ Q=xOKQ~.

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Figure42

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I) Bulleted: Bullets and Numbering

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_Q #O^ ~Q |\#
J K@, D |\ \# HH K# _Q =Ok.
II) Ok: Bullets and Numbering _Q #O^ H KH# ~Q
H=# |\# H KHx FH |@< HH K H KH# |\# J K=K#.
III) Customize: D P< LyOz |\ \OQ =~=K#. D P< HH
KQ Customize Bulleted List _Q =Ok. D _Q# HO^ Q=xOKO_.

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Figure43

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a) Font:

|\ A# OK_O `yOK_O, H~ =~_O "^Q ~\

K=K#. D P< HH KQ =K Font _QH# =O^ q=iOK_"Ok.
b) Character: \# O| ~O =~=K#. D P< HH K# =K
_ Q Insert "# #O^ Symbol P< HH K# =K _ Q XH># x Q=xOKQ ~.
c) Picture : \# H~ ~O =~=K#.
d) Tap Space After : \ ~Q "^\ #H \ +# OK_O
^ `yOK_=O K=K#.
e) Indent at(Bullet Position): \ l+<# =~=K#. D P<
^Q~ " OK_O `yOK_O ^~ |\ ~Q "^\ +# OK_O ^ `yOK_=O
K =K#.
f) Indent at(Text Position): > l+< =~=K#. \ ~Q
"^\ # q# Jx# \ +# OK_O ^ `yOK_=O K=K#.
IV) Reset: Bullets and Numbering _
Q #O^ Customize P< L yOz
|\# =~ K#_ D P< HH K =O^ L#@ ^qkQ s\ K=K#.
V) Cancel:Bullets and Numbering _
Q# D |@< HH K `yOK=K#.

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6.4 Borders and Shading:

H KH# ~Q =i l ~~# W+"# H~# =i #` \
KH#@ D P< LQ_#.
Borders and Shading P<#
HH K Q Borders and Shading J# _ Q
=Ok. D _Q# HO^ Q=xOKO_.

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IV

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I) Setting: H KH#

~Q qq^ ~~# J K=K#. None J<

L yOz J
K# ~~ # `yOK=K#. Box J< L yOz H K H# ~Q
~~# J K=K#. Shadow J< LyOz ~~ h_` J K=K#. 3D J< L
yOz ~~ # 3_ ~O J
K =K#. Custom J< L yOz H
KH# u ~Q ~~# J K=K#.
II) Style: D J< LyOz qq^ ~~# J K=K#. #O^
Q qq^ ~H H=# <# H KHx Setting P< LyOz ~~# J
K =K#.
III) Color: D P< HH K#
H~ _ J=`Ok. H=# H~# ~~ J

K =K#.
IV) Width: D P< HH K# qq^ A < Hx~. H=# <q_# H
KHx ~~ J K=K#.
V) Apply to: D P< HH K# Paragraph, Text J# P< Hx~. g\
Paragraph P< H KH# H KH# ~Q ~~ U~_`Ok. J^ Text P<
H KH# H KH# u # ~~ Z~_`Ok.
VI) Options: D P< HH K#
Border and Shading Options J< _ Q
Z~_`Ok. D _Q# LyOz ~Q ~~ ZO` ^~O _ H=Ok \
KH=K#. D P< HH KQ =K _Q# HO^ Q=xOKO_.
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Figure45

a) From text: D P< LyOz ~Q Top, Left, Bottom, Right

Q ~~ ZO`O` H=< J K=K#. D _Q #O^ J K# ^xx |\

~Q ~~ ^~O LO@Ok.
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VII) Horizontal line: D P< HH K#

Horizontal line _ Q =O k.

D _Q# LyOz H~~ L# ^O, H KH# # J_OQ =Ok. D

_Q# HO^ Q=xOKO_.

Figure46

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6.5 Columns:
_"O@ #O^ H"# \ KH#@ D P< LQ_#. Columns
P<# HH K# Columns _Q =Ok. D _Q QiOz HO^ Q=xOKO_.

II
IV

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III

VI

Figure47

I) Presets: D P< L
yOz, ~ O_ =# H" Q# ^ =_ =# H"

Q# ^ Z_= Q# ` = "_ Hey _ Q# Z= "_ Q H"Q# =i Z_=

Q# H" Z= "_ Hey _ Q# `= "_ Hey# H"Q# \ K=K#.
II) Number of columns: D P< ^Q~ Zx H" HOk #O^ \
K =K#.
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III) Line between: D P< LyOz H" =^ ## J K=K#.

IV) Width and spacing: D P< LyOz H" "_# =i H"
H" =^ ^~x \ K=K#. Equal column width P< \H \# Jx H"

XH q^OQ \ K= LO@Ok. J^ \H `yOz# XHH H"# XH q^OQ \

K =K#.
V) Equal column width: D P< \H \#
Jx H" "\ =^ ^~O XH
q^O Q LO@Ok. \H `yOz# XHH H" XHH q^O Q "_ #, "\ =^ ^~x _
XHH ^xH XHH q^OQ \ K=K#.
VI) Apply to: D P< HH K Q Selected Text, Whole Document J< P<
=~.D P< #O^ Selected Text P< L yOz H K H# > =`" H"#
J K=K#. J^ Whole Document P< LyOz _"O@ "`O H"#
J K=K#.

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6.6 Tabs:
\ H x K#_ H~~ PQ ~O\# \ KH#@ D P< LQ_#.
\ ~O\ ^Q~ Alingment# \ K H=K#. Tabs P<# HH K Q Tabs _ Q
=Ok. nxx HO^ Q=xOKQ~.
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IV

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Figure48

I) Tab stop position: H ~ #O^ Tab H# K#

_, _"O@ #O^ H~ ~
PQ ~O\# 'Tab stop position' JO\~. <~Q Tab H# K# _ Tabs _ Q
#O^ Default tab stops P< ^Q~ \ K# ^xx |\ H~ ~ J=`Ok. J HO_ D
P<# LyOz Tab stop position# > K Set |@< HH K \ K=K#.
II) Alignment: D P< LyOz ^Q~ J*"O\# J K=K#.
III) Leader: Tab Wz#_ #O^ H KH# < _ J=`Ok.
IV) Set: Tab stop position #O^ U^<
Tab stop position > K# ui D
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P< HH K \ K=##.
V) Clear: Tab stop position# H KHx D |@< HH K `yOK=K#.
VI) Clear All: Tab stop position #O^ \ K#
Jh XHi `yOK=K#.
VII) Default tab stops: <~Q Tab H# K#_ Tabs _Q #O^
Default tab stops P< ^Q~ \ K# ^xx |\ H~~ J=`Ok. D \ #

=~=K#.
6.7 Drop Cap:
~Q #O^ "^\ @~ ^kQ =~@ D P< LQ_#. Drop Cap
P<# HH K Q Drop Cap J# _ Q =O k. D _ Q QiOz HO^ Q=xOKQ ~.

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IV

I) Position: D P< LyOz ~Q #O^ "^\ JH~x _ K=K#.

II) Font: D P< LyOz _ J~# JH~x O\ =~=K#.
III) Lines to drop: D P< L
yOz _ J~# JH~ O Zx # _ H=Ok

\ K =K#.

IV)Distance from text: D

P< LyOz _ J~# JH~xH > =^

^~x \ K=K#.

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6.8 Text Direction:

>| #O^ x > <~Q#, #Oz HO^ =i HOk #Oz H >
K H<O^ D P< L Q_ #. D P<# HH K# =K _ Q# HO^ Q=xOKQ ~.

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II

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I) D P< L yOz >| #O^ > <~ l+< J

K =K#. D P<
LyKO#_ >| #O^ LO_ l+<# HO^ Q=xOKQ~.

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II)D P< LyOz >| #O^ > HO^ QO #Oz H LO_@@ J

K=K#. D P< LyKO#_ >| #O^ LO_ l+<# HO^ Q=xOKQ~.

III) D P< LyOz >| #O^ > QO #Oz H^ LO_@@ J

K=K#. D P< LyKO#_ >| #O^ LO_ l+<# HO^ Q=xOKQ~.

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6.9 Change Case:

D P< LyOz H KH# "HOx "^\ JH~O =`O ^kQ#, ^
"HOx u ^O "^\ JH~O ^kQ# ^ "HOx Jx JH~ z#qQ# ^ Jx
JH~ ^qQ# =i z# JH~ ^qQ#, ^q JH~ z# JH~Q# =~@
LQ_#. Chane Case P<# HH K# Chane Case _Q =Ok. nxx
HO^ Q=xOKQ~.

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V

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I) Sentence Case: D P< LyOz H KH# "HO#O^ "^\ JH~O

=`" ^ JH~OQ#, qQ`q z# JH~Q =~#.

II) Lowercase: D P< LyOz H KH# "HO#O^ Jx JH~ z#
JH~Q =~#.
III) Uppercase: D P< LyOz H KH# "HO#O^ Jx JH~ ^
JH~Q =~#.
IV) Title Case: D P< LyOz H KH# > #O^ u ^O "^\
JH~O =`" ^ JH~OQ qye#q z#qQ =~#.
V) Toggle Case: D P< LyOz H KH# JH~ z# JH~ ^
JH~Q#, ^ JH~ z# JH~Q## =~#.

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6.10 Background:
_"O@ #O^ H KH# H~ ^ ZH # HQO_Q D P< LyOz
J K=K#.J J~# HQO_ H~# No Fill` `yOK=K#.

6.11 Theme:
D P< LyOz qq^ ~H n"# J K=K#. J J~# n"#
No Theme` `yOK=K#.
6.12 Frames:
D P< LyOz " H\ K=K#.
6.13 AutoFormat:
D P< LyOz, P\="\ H ~\ K=K#.

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6.14 Styles and Formatting:

D P< HH KQ< Styles and Formatting \< HxOk. nxx LyOz
H KH# > OQ ~\ J K=K# =i qq^ H` # H\
K_O =# H=# > ~\# J K=K#.
6.15 Reveal Formatting:
D P< HH KQ< \< HxOk. nxx LyOz H KH# > ~\
QiOz q=iOK#, =i U^< > ~\OQ =i# _ =O^ L# ~\OQ q=~,
=i# `~"` ~\OQ q=~# q=iOK#.

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7 Tools

` N <_ `OQ

"# QiOz `HO^O...

D "# #O^ P< LyOz, O..=~

#O^ > `# ik^@, ># =~ K
KH#@, =~ Wz
W`~ Z_\ K O_ K @
=i "~ "_ KH#@
"^Q KH=K#. @
"## HH KQ H# K#
q^OQ _Q =Ok. D
_Q #O^ XHH P<
QiOz `HO^O.

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7.1 Spelling and Grammar:

F< L# _"O@ #O^ Spelling and Grammar ~OQ U^< `#
ik^@ D P< LQ_#. Spelling and Grammar P<# HH KQ Spelling
and Grammar _Q =Ok. D _Q# HO^ Q=xOKQ~.

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I) Not in Dictionary : _"O\ #O^ >

K# _ _H} sx ^# (` )

`H"# H~` KOK#.

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II) Suggestions : _H}

s KOK ` Uk ~ # ^" WH_ H K =#.
III) Ingnore Once : D P< HH K# i k^e# ^x ik^O_ "~ ^x

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KOK#. W^ ^O =~Hi = `Q KOK#.

IV) Ingnore All : D P< HH K# i k^e# ^x ik^O_ "~ ^x
KOK#. J~` W^ ^O =~Hi D #O^ ` Jx KOK^.
V) Add to Dictionary : D P< HH K#, \ J~# ^O _H}s #O^ ~
J=`Ok.
VI) Change : D P< HH LyOz `Q KOK ^x Suggestions #O^
H KH# ^OQ =~ KO^#.
VII) Change All : D P< L
yOz ` Q KOK ^x Suggestions #O^
H KH# ^OQ =~ KO^_" HO_ #O^ ZH_ L< D ^x XHi
=~O k..
VIII) Auto Correct : D P< HH K_O`, ` P\H~H #O^ _ J~ J^
ik^ O@Ok.

7.2 Research:
D P< HH KQ 'sK~ \< =Ok. D _Q# LyOz H=#
WOw+ ^xH <<~# `H=K#.

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7.3 Language:
D P< #O^ qq^ ^ +# \ K|_ LO@Ok..
7.4 Word Count:
D P<# HH K# Word Count _Q =Ok. D _Q _"O@
#O^ L# r#, ^#, JH~#, ~Q#, ## HOz KOK#. Word Count
_Q# HO^ Q=xOKQ~.

I
II
I) Include footnotes and endnotes :

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D P< \H @_O = \<\

=i ZO\<\ #O^ > #(JH~#) _ HOz _Q #O^ K#.
II) Show Toolbar : D P< HH K_ @~ =Ok. D @~ #Oz "`O
l#, ^#, JH~# Z<x LO_k K_=K#.

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7.5 AutoSummarize:
_"O@#O^ > # P\"\HQ =~ K KOK#. AutoSummarize P<#
HH K# AutoSummarize _Q =Ok. nxx HO^ Q=xOKQ~.

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I) Type of Summary: _"O@#O^ > # P\"\HQ =~* KOK#.

D _Q #O^ Hx P< QiOz `HO^O.

a) > #O^ "~< H ~O\ _~O\ H~` KOK#.
b) > #O^ "~< H ~O\# #O^ Q# KOK#.
c) > #O^ "~< H ~O\# "~H H\ K KOK#.
d) > #O^ "~< H ~O\ =`" KO qye# > # KOK^ .
II) Percent of Original: > ZO` `O =~ K KOK=< WH_ \
K H=#
7.7 Shared Workspace: D P<` =~# +iOQ K=K#.
7.8 Track Changes: F< L# _"O@ #O^ =~ K~ K#_
KOK@ D P< LQ_#.

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7.9 Compar and Merge Document: F L# # WO` =O^

HO@~ #O^ ~ K# ` e K =~H H\ J~ KOK#.

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7.10 Protect Document:

=#O LyOK _"O@#O^ W`~ ZO\ =~ K~ K@ g
O_ =~ WK@ D P< L Q_ #. uiy J^ =~# L yOz _"O@#O^
=~ K~ K=K#.

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7.11 Online Collaboration: D P<` WO@~<\ ^~ `# @~< q#

`e~ =K#.

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7.12 Letters and Mailings: D P< LyOz XH L`~x XH =O

Z= =Ok = H\ K=K#. L^~} XH O|OkOz# L`~x P
q^ix q^~O^i O=#_ D P< ^^ P L`~x XHi >K JO^iH
XHi H \ K =K#. D P< HH K Q Mail
Merge J< \< "^\ Select Document Type =Ok. nxx H# Q=xOKO_.
I

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I) What type of document are you

working on? : WH_ H=# A
_"O\#
H K =K#. J~` XH @~ H~ Letter P<

H KHO^O..
2) Next : _"O\ A# H KH#
`~"` Next P< HH K_O = \< #O^
`~ "` _ Q Select Starting Document

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II

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Select Document Type _

Q #O^ Next P< HH K _O = \< #O^
`~ "` _ Q Select Starting Document =O k. D _ Q# HO^ Q=xOKO_.
I) How do you want to set up your
letters? : D P< L
yOz @~ H~ H~ O\

_"O\#(F< L# _"O\#) ^ >O\ #

^ HO@~ #O^ ~ K# _"O\ Uk
H=#O> P _"O\# H K =K#. <~Q
Use the current document H K HO^O

II) Next : D P< HH K# `~"`

_ Q Select Recipients _ Q =O k.
III) Previous : D P< HH K =O^\
Select Document Type _Q =Ok. P

_Q# uiy Z_\ K=K#.

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Select Starting Document _

Q #O^ Next P< HH K _O = \<
#O^ `~"` _Q Select Recipients =Ok. D _Q# HO^ Q=xOKO_.

I)

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WH_ =#O @~ ~=# "ix

ZO@~ K= LO@Ok. q\ Use an existing list P< H KHx WO` =O^
~ K# e# ZOH KH=K#, Select
from outlook contacts P< H KHx
#Oz ZOH K =K#, Type a new list P<
H K Hx H` e# H \ K =K#. W_
H` e HO Type a new list P< H
K HO^O.

II) Next : Type a new list P< H

KHx, D P< HH K# `~"` _Q

New Address List _
Q =O k.
III) Previous : D P< HH K
=O^\ Starting Document _Q

=Ok. P _Q# uiy Z_\ K=K#.

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Type a new list P< H K Hx, Next P< HH K#

`~"` _ Q New
Address List _Q =Ok. D _Q# HO^ Q=xOKO_.

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I) Enter Address Information : WH_

=i W`~ q=~ ZO@~ K=#.

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VII

XI

@~ #O^ ZO@~ K=# J_

II) Costomize : D P< L yOz Enter Address Information ZO@~ K =#

q=~ H e# Z_\ K=K#. D P< HH KQ =K _Q# HO^

Q=xOKO_.

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b
c

d
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a) Add : D P< LyOz <"# H=Ok H\ K=K#.

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b) Delete : D P< LyOz H KH# # _e\ K=K#.

c) Rename : D P< LyOz H KH# ~# =~=K#.
d) Move Up :

D P< LyOz HO^ #Oz H XHH # H

K =K#.
e) Move Down : D

P< LyOz #Oz HO^ XHH # H

K =K#.
III) New Entry : D P< HH K _O` Enter Address Information #O^ ZO@~

K# q=~ ~ J=`~.
IV) Find Entyr : D P< L
yOz Enter Address Information

#O^ ZO@~
K# q=~ H=# ^xx H#Qx Z_\ K =K#. D P< HH K Q =K _ Q#
HO^ Q=xOKO_.
a
b

`~"`

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a) Find : D P< LyOK

Find Next P< HH K H#Q#=K#.

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H#Q#=# q=~# ZO@~ K#

b) Look in: D P< O|OkOz All fields, This field J< ~O_ P<
LO\~. g\ All fields P< LyOz H#Q#=# ^xx q=~e "`O g^
~ KOk. J^ This field P< H KHx ^x#O^ H=# # H KH#,

H#Q#=# q=~ H KH# =~H ~ KOk.

V) Delete Entery : D

P< LyOz Enter Address Information #O^

ZO@~ K# "\ H KH# ^xx `yOK=K#.

VI) Filter and Sort : D HH KQ Filter and Sort "_Q =Ok. D

_Q# LyOz ZO@~ K# q=~# ~ K_O =i Jk~ J=~}

H=O J=~_O K=K#.
VII) Last : D

P< LyOz ZO@~ K# q=~ z=i ^xx K_=K#.

VIII) First : D

P< LyOz ZO@~ K# q=~ "^\ ^xx K_=K#.

IX) Previous : D

P< LyOz ZO@~ K# q=~ z=~ #Oz XHH ^xx

"^@ K_=K#.
X) Next : D P< LyOz ZO@~ K# q=~ "^\ #Oz XHH ^xx z=i

=~ K_=K#.
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XI) Cancel : D P< LyOz _Q# `yOK=K#. J~` #O^

q=~ xO# `~ "` D P< CloseQ =~`Ok. D Close P< HH K# #O^ ZO@~

K# q=~# ~ K=x _Q =Ok.

#O^ q=~ ~ K# `~"` Mail Merge @~ =Ok. D @~#
HO^ Q=xOKO_.

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a) Insert Merge Fields : H\

K# # _"O\ #O^ H=#

^O D P< LyOz J K=K#.

b) Check for Errors : _"O\

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#O^ # J K# `~"` D
P< HH K, #O^ ZO@~ K# q=~ e# |\ Jx @~ H\ J=`~.

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7.13 Macro: D P< LyOz, `H"# ~\ Hey# ^x Macro \

K =K#. W \ K# ~\#, W`~ ^ K O Q J
K =K#. Macro#
J K=# ^x H KHx, Record New Macro P< HH K#, Record
Macro _Q =Ok. D _Q# HO^ Q=xOKO_.

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I) Macro name : _Q #O^ J K Macro ~# \ K, FH |@<

HH K# Sotp Record @~ =Ok. D @~# HO^ Q=xOKO_.

H K H# ^x ~\ K# `~ "` Record New Macro# Sotp K =#.

W iH~ K# ~\ Macro #O^ ~ J~ LO@Ok.
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Macro #O^

~ K# `~"` W`~ ^O Macro# J K@ Macro

P< HH K# HOk q^OQ _Q =Ok. D _Q #Oz W`~ ^x H KHx
Macro# J K=K#. HOk _Q# Q=xOKO_.

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II

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I) Run : D

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P< LyOz iH~ K# Macro Name# H KH# P<

J K=K#.

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II) Step Info : D P< LyOz, Macro H_ qA= H K_=K#.

III) Edit : D P< LyOz, Macro H_# Z_\ K=K#.
IV) Create : D P< L
yOz, Macro# qA= +H Z_\ K _O ^ H`k

H\ K_O K=K#.

V) Delete : D P< LyOz, iH~ K# Macro Name# `yOK=K#.

VI) Organizer : D P< LyOz, Macro# H K W`~ _"O >O\

K =K#.

7.14 Templates and Add-Ins: D P< L yOz ` H" # >O\ # J\K

K =K#.

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7.15 Auto Correct Options: D P< LyOz, HO` > > K

W=Q< P\"\HQ ^xH \ K# > =KO^ g HeOK=K#. D P< HH K =K
_Q HO^ Q=xOKO_.

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I) Replace text as you type : WH_ XH ^O > K#_ =~H ^OQ

=~@ Replace #O^ U ^x J~` > K^K" P ^x > K=#.
With #O^ U ^OQ =~=< P ^O# > K Add |@< HH K#
`~ "` FH |@<
HH K=#. L^~} Replace #O^ snt Jx >K With #O^ Sree
Naidu Thunga Jx > K Add |@< HH K, Auto Correct #O^ ~ K# `~"`,
_"O\ #O^ snt Jx > K Wz# P\"\HQ Sree Naidu ThungaQ =~`Ok.

7.16 Customize: P<, @~ "^Q#q D P< HH K# =K _Q

#O^ KOK#. D _Q #Oz H=# P<` H` @~ H\ K_O, H\
K# ^xx `yOK_O K=K#.
7.17 Options: O\Q, Z_\ OQ, eOQ JO_ Q=~ "^Q P<# =~ K~
K =K#.

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8 Table

` N <_ `OQ

"# QiOz `HO^O...

O.. =~ >| "# LyOz H=# su

>|# H\ K_O, H\ K# >|# Z_\ K_O
K=K#. >| "## HH K# =K P<# HO^
Q=xOKO_.

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8.1 Draw Table:

>|# _ K @ D P< L Q_ #. Draw Table P<# HH KQ x
~O H~~ =Ok. D x# _ K "^\ XH # _ K `~"` P #O^
J_OQ(~) =i x=Q(H") < w >|# _ K=K#. _ K# >|# HO^
Q=xOKO_.

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>|#O^ J_ =~# 'Rows' Jx, x= =~# 'Columns' Jx, XHH #

'Cell' Jx JO\~. >| #O^ 4 H", 5 ~ L#q. H~~# Cell #O^ LOz >
K=#, H~~ H Cell =~@ Tab |@<# ^ HO\ H~~ H O` K#
=~#. H~~ z=i Rows #O^ z=i Cell L#_ Tab |@<# K# =~H Row
H \ J=`Ok.

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8.2 Insert:
>|# Insert K@ ^ _ K# >| #O^ Columns, Rows# H\
K@ D P< LQ_#. Insert P<# HH KQ =iHx P< HxOK#."\
QiOz HO^ q=iOK_"Ok.

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Table: D P< HH KQ InsertTable _Q =Ok. D _Q #Oz

H=# Columns, Rows` >|# $+OK=K#. InsertTable _Q HO^

Q=xOKQ ~.

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I) Number of columns: >| #O^ H" Zx H=Ok H K=#.

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II) Number of rows:

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>| #O^ ~ Zx H=Ok H K=#.

III) Fixed column width: D P< H KH# >| #O^ H" ZO` "_

H=Ok H K=K#.
IV) AutoFit to contents: D

P< H KH# >| #O^ H", ^x x

> # |\ "_ U~_`Ok.

V) AutoFit to window: D P< H K H# >| qO_ "_
# H \ J=`Ok
VI) AutoFormat:

D P< LyOz >| U ~\ #O^ H=< H

KH=K#. D P< QiOz Table Autoformat P< ^~ =O^ `HO^O.
Columns to the Left: >| #O^ H~ ~ L# H=" Z_= Q# H" H~ ,

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D P< HH K, H"# H\ K=K#.

Columns to the Right: >| #O^ H~ ~ L# H=" _ Q# H" H~ ,
D P< HH K, H"# H\ K=K#.
Rows Above: >| #O^ H~ ~ L# ~ Q# ~ H~ , D P< HH K, ~#
H\ K=K#.
Rows Below: >| #O^ H~~ L# ~ HO^ Q# ~ H~, D P< HH K,
~# H\ K=K#.
Cells: >|#O^ Columns, Rows, Cell H \ K =K#.

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8.3 Delete:
Delete P< HH K _ K# >| #O^ Columns, Rows# ^ Table#
`yOK=K#.

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8.4 Select:
_ K# >| #O^ Columns, Rows# ^ Table# Select K@ D P<
LQ_#. >|#O^ H KH=# H" #O^ H~~ LOz, Column P< HH K
H K=K#. J^ q^OQ H KH=# '~ #O^ H~~# LOz Row P< HH K
Row#, Table P< HH K Table#, Cell P< HH K Cell# H K =K#.

8.5 Merge Cell:

H KH# ~O_ JO`H< Z= # XH XH Q =~#. >| #O^ ~O_
JO`H< Z= # H K Hx, Merge Cell P< HH K# ,H K H# Cells XH@=` Ok.
"~ K# # HO^ Q=xOKO_.

>| #O^ _OQ~ "i K|y#k.

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8.6 Split Cells:

H KH# Cells #O^ H" ~# H\ K@ D P< LQ_#.
D P< HH K# =K Split Cells _Q# HO^ Q=xOKO_.

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Cells #O^ H~~# LOz _Q #O^ Number of Columns P< ^Q~

H"#, Number of Rows P< ^Q~ ~# \ K FH |@<# HH K#, H~~ L#

#O^ H KH#x H", ~ H\ J=#.

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8.7 Split Table:

>|#O^ H~~ L# ^O >|# ~O_Q q_Q@=K#. q_~# >| uiy
XH@O^ q_~# ^O H~~# LOz, H ~#O^ Delet |@< HH K=#.

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8.8 Table AutoFormat:

H K H# >|# qq^ ~H _*< #z# _*< Q =~#. Table AutoFormat
P<# HH K# Table AutoFormat _ Q =O k. D _ Q# HO^ Q=xOKQ ~.
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II

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I) Caregory: >| H@yix H KH=K#. All Table Style P< #O^

Z= >| LO\~.
II) Table Styles: >|
# H K H=K#. H \ K# >| #O^ H~ ~#

LOz #z# >| H K=K#.

III) Apply special formats to: >|

_OQ ~, z=i ~, "^\ H", z=i

H"# ~\ K=K#.
IV) New: >| # H`k H\ K=K#.
V) Delete: New P<` H` ` >|# H\ K#_, ^xx H KHx
`yOK=K#.
VI) Modify: H KH# >| # =~ K~ K=K#.
VII) Default: >|
# H~ O\ Qx, Jx Qx _Q J
K =K#.
VIII) Apply: >|# H \ K#
_, P >|# H K Hx ^xH H=# >|
# H KHx D P< HH K_O` J J=`Ok.

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8.9 AutoFit:
>| #O^ > K# > i_ q^OQ >|# \ K@ ^ qO_
i_ q^OQ >| =O_@@ \ K@ =i >| #O^ H KH# Columns,
Rows# =#OQ K@ D P< LQ_#.
D P< HH KQ =iHx P< =~. "\x HO^ Q=xOKQ~.
a) Autofit to Contents : D P< HH KQ H KH# >| #O^
> K# > |\ >| "_ J J=`Ok.
b) Autofit to Window : D P< HH K Q H K H# >| qO_ i_
"_ >| J J=`Ok.
c) Fixed Column Width : D P< Insert (Table Menu) P< Table
P< P^~_ LO@Ok.P P< HH KQ =K _Q #O^ Fiexe Column
Width P< H KHx ^x#O^ J K# H~O >| "_ J J=`Ok.
d) Distribute Rows Evenly : D P<#
HH K# , H K H# >| #O^ ~
Jx =#OQ J=`~.
e) Distribute Columns Evenly : D P<#
HH K# , H K H# >| #O^
H" Jx =#OQ J=`~.
8.10 Heading Rows Repeat:
>| #O^ H K H# Row# Heading QiOK#. (D P<` QiOz# _O Q~#
Sort P<# HH K#_ =K _Q #O^ KOK#.)

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8.11 Convert:
D P< HH K# Text to table, Table to text J< ~ O_ P< =~. g\ Text to
table P< LyOz qq^ ~x > # >|Q#, Table to text P< LyOz
H K H# >|# qq^ ~H =~=K#. Table to text P< HH K# =K _ Q#
HO^ Q=xOKO_.
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IV

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I) Paragraph marks: D P< \H \ FH |@< HH K#

H K H# >|x

XHH #O^ > XHH ~QQ =~`Ok.

II) Tabs: D P< \H\ FH |@< HH K# H KH# >| \ \Q
=~`Ok.
III) Commas: D P< \H\ FH |@< HH K# H KH# >|x XHH
#O^ > H= H\ J~ > HxOk.
IV) Others : D P< \H \ FH |@< HH K#
H K H# >|x XHH
#O^ > H KH# Q~` H\ J~ > HxOk.
>| qq^ ~\H =i#_ uiy D P<` >| ~\H =~=K#.

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8.12 Sort: D P< LyOz >| #O^ H KH# H" q=# Jk~
H=O ^ J=~ H=O J K=K#. D P< HH K# Sort _Q =Ok.
D _Q# H#
Q=xOKO_.

II

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I) Sort by: D P< LyOz, H KH# >| #O^ U H"# J=~}

K =K#.
H=O (Ascending) ^ Jk~} H=O (Descending) J=~< J
II) Ascending : D P< LyOz, H KH# >| #O^ H KH#
H" q= J=~} H=O (Ascending) J=~#.
III) Descending : D P< LyOz, H KH# >| #O^ H KH#
H" q= Jk~} H=O (Descending) J=~#.

8.13 Formula:
D P< LyOz Sum, Average, "^Q OH<# H#Q#=K#. >| #O^
U #O^ OH< H#Q#=< P #O^ H~~ LOz D P< HH K# _Q =Ok.
D _Q LyOz Sum, Average, "^Q OH<# J K=K#. D
_Q# HO^ Q=xOKO_.

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I) Formula: H#Q#=# ~# J K=#.

II) Number format: ~ Wz#_ =K e`O

K=#.

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U ~\ H=< J

III) Paste function : H=# ~# H KHx K=K#.

8.14 Show/Hide Gridlines:

Table AutoFormat P< ^~ >|# U^< ~\H =i#_, P >| y_
# HxOK#@ =i HxOKO_ D P< LyOz K=K#.

8.15 Table Properties:

>|<# Alignmet =iText wrapping D P< LyOz K=K#. >|
#O^ H~ ~# LOz Table Properties P<# HH K Q XH _ Q =O k. P _ Q#
L yOz qq^ ~HQ Text wrapping K _O, Alignmet# J
K =K#.

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9. W indo
w
indow

` N <_ `OQ

"# QiOz `HO^O...

9.1 New Window : F L# _"O\# e# H\ J=`Ok. W

F< KHx XHi ~O_ # "~"~ ^ K_=K#.
9.2 Arrange All : F L# _"O\ "`O XHi K_=K#.
9.3 Compare side by side with document : F L# XH\ H<
ZH= L# _"O\# XH^x` =~H\ =K#.
9.4 Split: F< L# # H KH=K#. W K >| "^Q _OQ#
~OQ LOz HO^ >|# H\ K=K#.

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10. Help

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"# QiOz `HO^O...

10.1 Microsoft office Word Help: " H P =~ QiOz =Q ~OO

WO^ LO@Ok. H=# ^x QiOz q=~} O^=K#.
10.2 Show/Hide the Office Assistant: P J+O \# HxOK@@ =i
HxOKO_ K=K#. nx#Oz =~ QiOz q=~} O^=K#.

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Ms-Word Short Cuts

Alt + F10

Minimize

Alt + F5 / Ctrl + F10

Maximize

Ctrl + F5 / F10

Restore

Alt + F6

Go to the next Windows

Ctrl + N

New

Ctrl + O

Open

Ctrl + W

Close(Active File Close)

Ctrl + S

Save

F12

Save As

Ctrl + P

Print

Alt + F4

Exit (Active Window Close)

Ctrl + Z

Undo

F4

Repeat the last action

Redo

Cut

Copy

paste

Ctrl + Shift + C

Formatting Copy

Ctrl + Shift + V

Formatting Paste

Ctrl + A

Select All

Del

Clear

Ctrl + F

Find

Ctrl + Alt + Y

Find (After closing the find and replace diolog

Ctrl + Y
Ctrl + X
Ctrl + C
Ctrl + V

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Ctrl + H

Replace

Ctrl + G

Go To

Ctrl + Alt + N

Normal Layout View

Ctrl + Alt + P

Print Layout View

Ctrl + Alt + O

Outline

Enter

Paragraph Break

Shift + Enter

Line Break

Ctrl + Enter

Page Break

Ctrl + Shift + Enter

Column Break

Alt + Shift + D

Insert Date

Alt + Shift + P

Insert Page Number

Ctrl + Alt + M

Comment

Ctrl + Shift + F

Foot Note

Ctrl + Shift + D

End Note

Ctrl + Shift + F5

Book Mark

The Copy Right Symble

The Trademark Symble

The Registered Trademark Symble

Font

Bold (Apply and Remove)

Italic (Apply and Remove)

Ctrl + U

Underline (Apply and Remove)

Ctrl + Shift + N

Normal Font

Ctrl + ]

Font Size Increase

Ctrl + [

Font Size Decrease

Ctrl + Shift + <

Font Size Increase(1 Unit)

Ctrl + Alt + C
Ctrl + Alt + T
Ctrl + Alt + R
Ctrl + D
Ctrl + B

Ctrl + I

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Ctrl + Shift + >

Font Size Decrease(1 Unit)

Ctrl + Shift + '='

Ctrl + '='

:
:

Superscript (Apply and Remove)

Subscript (Apply and Remove)

Ctrl + E
Ctrl + L

:
:

Align Center
Align Left

Ctrl + R

Align Right

Ctrl + J

Justify

Ctrl + Shift +J

Fource Justify

Ctrl + T

Hanging Indent

Ctrl + Shift + T

Reduce a hanging indent

Ctrl + 1

Single Space Lines

Ctrl + 5

1.5 Line Space

Ctrl + 2

Duble Space Lines

Ctrl + Q

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Ctrl + Alt + 1
Ctrl + Alt + 2

Remove Paragraph formatting

Heading 1

Heading 2

Ctrl + O(Zero)( Not use Numpad Zero)

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Paragraph before space

Apply

Ctrl + Shift + L

Bullets and Numbering

Shift + F3

Change Case(Cahinge the case of let

ters)

F7

Spelling and Grammer

Ctrl + Shift + G

Word Count

Tab

To the next cell in a row(In Table)

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Shift + Tab

To the previous cell in row (In Table)

Alt + Home

To the First cell in a row (In Table)

Alt + End

To the last cell in a row(In Table)

Alt + Page Up

To the first cell in a column(In Table)

Alt + Page Down

To the last cell in a column(In Table)

Up Arrow

To the previous row(In Table)

Down Arrow

To the next row(In Table)

F1

Help

Shift + F1

What's this?(Help)

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