.

ASAP Business Blueprint

HUMAN RESOURCES

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INDEX FOR BUSINESS BLUE PRINT HR MODULE

1. Organization Management

HR Structure

Company details

Enterprise Structure

Company Code
Personnel Area
Personnel Sub area

Personnel Structure

Employee Group
Employee Subgroup

Organizational Structure

Organizational Unit
Job
Position

2. Personnel Administration

Personnel Actions

Hiring

Hiring process
Info types used for hiring

Organization assignment

Purpose of org assignment

Info types used for hiring

Promotion

Promotion/demotion
Info types used for hiring

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Termination

Causes of termination
Info types used for Termination
Number ranges
Regular employees
Trainees
Integration

3. Time Management

Define Holiday Calendar

Define Factory calendar

Work schedule rule

Define working times

Define breaks
Define daily work schedule
Define period work schedule
Define work schedule

Absences

Define leaves
Define counting rule
Define quotas
Define deductions
Define

4. Payroll

Payroll area
Purpose

Wage types

Compulsory info types

Additional info types
Customer specific wage types

Pay scale structure

Pay scale type
Pay scale Area
Pay scale group and levels

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Pay roll accounting area

Period modifier
Remuneration statement

Integration

5. Recruitment

Purpose

Recruitment process

Number Ranges
Media And Instruments
Workforce Requirements and Advertising
Sources of Applicants
Status of the Applicants
Info types used
Integration

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organization structure :

SRAVYA
INDUSTRIES LTD

CORPORATE
OFFICE FACTORY
(HYDERABAD) (KAKINADA)

SRAVYA INDUSTRIES LIMITED

The Company SRAVYA INDUSTRIES LTD., is having its corporate office at Banjara Hills,
Hyderabad.

The Company has manufacturing facility at Kakinada and R & D unit at Wargal, Hyderabad.

All the locations are covered under VAT Registration.

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CORPORATE STRUCTURE OF SIL

CHAIRMAN &
MD

FIN MKTG R&D

HR

VP
SG CFO VP
MM
M GM
SGM GM
GM GM
DG AG ZM
SM M M
DG
SRM M
SM AM
MGR
RM
MGR MGR
AST
AST AST AM
M
M M
STAF
FVS

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PLANT OFFICE STRUCTURE

PLANT

ELEC
HR FINANCE LAB MGRM MECH.
VP -MFG
GRR
Asst.res
GM SGM ASST MGR
Admn INCHARGE

JUNIOAR

supervisor Exes
DGM DGM DGM

operatr
assts
AM AM

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CORPORATE OFFICE HR STRUCTURE

SGM(HR)

GM(HR) DGM (HR)

MGR SRM(P&A)
MGR

TRNG MGR
PAYROLL

EXCUTIVES EXECUTIVE EXCUTVS

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The following is the strength of corporate office.

Department
S.NO Positions No. Positions
name

1 BOD Board of directors 5

Sr.General Manager 1
Senior Manager 3
2 Human resource General Manager 2
Manager 3
Asst Manager 2
Vice president 1
Senior Manager 2
3 Finance dept General Manager 2
Manager 2
Asst Manager 6
Vice president 1
General Manager 2
4 Marketing Zonal Manager 4
Regional Manager 16
Area Manager 16
Vice president 1
General Manager 1
5 Material mgt
DGM 1
Asst Manager 1

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MANPOWER STRENGTH OF FACTORY :

S.NO DEPARTMENT POSITIONS NUMBER

Manager 1
1 Human resource Administrators 2
Executives 4
Asst mgr 2
2 Finance dept
Executives 4
Lab Incharge 1
3 LAB Lab Assistants 10
Helpers 5
Production mgr 1
Operators 24
4 Production
Supervisors 12
In chargers 3
Senior Electrician 4
Asst Electrican 8
5 Electrical
Juniors 16
Assistants 20
Quality mgr 1
6 Mechanical Assr mgr 1
Executives 2

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HR Structure
The following organizational definitions have been identified as per SAP and implemented at
Sravya Industries Limited

Enterprise Structure
Company Code

S.No Company Code Text

Sravya Industries Limited
01 SIL

Personnel Area

S No PA Codes Personal Area

01 1001 Corporate office

02 1002 Plant

Personnel Sub Area

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COMPANY PERSONNELL PERSONNE SUB PERSONNEL SUB AREA TEXT
AREA TEXT AREA
Banajara hills HR HUMAN RESOURCES
CORPORATE HYDERABAD
OP OPERATIONS

SD SALES & DISTRIBUTION

FI FINANCE

PLANT Kakinada FIN FINANCE

HR HUMAN RESOURCES

PD PRODUCTION

MM STORES/PURCHASE

QC QUALITY CONTROL

Personnel Structures
Employee Group

SNO EMPLOYEE GROUP CODE EMPLOYEE GROUP

TEXT
1 A ACTIVE EMPLOYEE

Employee Subgroup

EMP GROUP EMPLOYEE GROUP EMPLOYEE SUB EMPLOYEE SUB GROUP

TEXT GROUP TEXT
S1 Salaried 1
S2 Salaried 2
A ACTIVE EMPLOYEES P1 Probationers/trainees
E1 External consultant
R1 Retiree

Organizational Structure

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SL NO JOB CODE JOB TYPE TEXT
1 BOD BOARD OF DIRECTORS
2 VP VICE PRESIDENT
3 SM SENIOR MANAGER
4 GM GENERAL MANAGER
5 ZM ZONAL MANAGERS
6 SRM SENIOR REGIONAL MANAGERS
7 RGM REGIONAL MANAGERS
8 ARM AREA MANAGERS
9 MRS MEDICAL REPRESENTATIVES
10 MGR MANAGERS
. 11 ASM ASST MANAGER
12 EXC EXCUTIVES
13 OPE OPERATORS
14 ADM ADMINISTRTORS
15 SUP SUPERVISIOR
16 IN SHIFTINCHARGE
17 HEP HELPERS

S.NO DEPT NAME POSITIONS NO. POSITIONS

1 BOD BOARD OF DIRECTORS 5

vice president hr ....1
VICE PRESIDENT
sr mgr recruitment 1
SENIOR MGR sr mgr tra &ev mgt 1
sr mgr payroll 1
general mgr (rec) .1
GENERAL MGR
general mgr (payroll).1
HUMAN
2 mgr recruitment 1
RESOURCE
MANAGER Mgr- Training 1
mgr payroll 1
asm recruitment 1
ASST MGR
asm ir 1
exe recr 3
EXECUTIVES exe training 3
exe payroll . 3
3 FINANCE VICE PRESIDENT CFO . .1
sr mgr (finance) 1
SENIOR MGR
sr mgr (account) 1
GENERAL MGR general mgr finance 1
DGM 1

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Mgr. finance 1
MANAGER
Mgr account 1
ASST MGR asst mgr ..6
EXECUTIVES executives ------- 12

VICE PRESIDENT vice president ....1

zonal mgr North ---1
4 MKTG
ZONAL MGR zonal mgr South ----1

PERSONNEL ADMINISTRATION

2.1 PERSONNEL ACTIONS:

2.1.1 HIRING
2.1.1 INFOTYPES USED FOR HIRING:

SNO INFO TYPE OPERATION INFO TYPE TEXT

1 0000 INS Action

2 0001 INS Organization reassignment

3 0002 INS Personal data

4 0006 INS Address
5 0007 INS Planned working time

6 0008 INS Basic pay

7 0009 INS Bank details
8 0014 INS Recurring payments and deductions

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2.1 ORAGANISATION REASSIGNMENT:

2.2.2 INFOTYPES USED FOR ORGANISATION ASSIGNMENT:

SNO INFO TYPE OPERATION INFO TYPE TEXT

1 0000 COP Actions
2 0001 COP Organization reassignment
3 0006 COP Address
4 0007 COP Planned working time
5 0008 COP Basic data

PROMOTION:
2.3.2 INFOTYPES USED FOR PROMOTION:

SNO INFO TYPE OPERATION INFO TYPE TEXT

1 0000 COP Actions
2 0001 COP Organization reassignment
3 0007 COP Planned working time
4 0008 COP Basic pay

2.4 TERMINATION:

2.4.2 INFOTYPES USED FOR TERMINATION :

SNO INFO TYPE OPERATION INFO TYPE TEXT

1 0000 LIS9 Actions
2 0014 LIS9 Recurring Payments & deductions
3 0015 LIS9 Additional payments

Integration:
Personal admin is completely integration hr components of the sap system.

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Time Management

THE PUBLIC HOLIDAY CALENDAR IS DERIVED AS FALLOWING.

S l. No. Date Holiday

: 1 January 1st New Year Day
2 January 14th Pongal
3 January 26th Republic Day
4 March Ugadi
5 May 1st Labour Day
6 August 15th Independence Day
7 October 2nd Gandhi Jayanthi
8 October Dusserrah
9 December 25th Christmas
10 optional Ganesh chaturdhi

Sl No Code Work schedule Text From To

1 GENL General Shift 08:30 17:30
2 SFT1 First Shift 06:00 14:00
Desired Function3 SFT2 Second Shift Required Application
14:00 22:00
Component
4 SFT3 Third Shift 22:00 06:00
Transfer applicant data when hired to Recruitment
Personnel Administration.
Sl Break Break Schedule Timing
No Schedul Text
Automatically incorporate new employees From To Paid/Unpaid
Organizational Structure
e Code
in the organizational structure of the
company 1 10:00 10:15 Un Paid.
GENL General Shift 12:00 12:30
Transfer employee compensation directly to Compensation 16:00
15:45 Management
2 payment
the employees SFT1 First shift 07:00 07:15 Paid
11:30 11:45
Trigger transfer
3 from PersonnelSecond Shift Personnel
SFT2 16:00 Development
16:15 Paid
Development 20:00 20:15
4 SFT3 Third shift 23:45 24:00 Paid
03:00 03:15
Schedules

Sl No Code Period Work schedule Text

1 PWGE PWS General Shift
2 PWS1 PWS First Shift
3 PWS2 PWS Second Shift
4 PWS3 PWS Third Shift

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Work Schedule Rules

SLNo Code Work Schedule Rule Text

1 DWSRCORP WSR FOR CORP
2 DWSRPLTS WSR FOR PLANT

Absences
Sl No Absence Code Absence Text
1 5000 Casual Leave
2 5001 Sick Leave
3 5002 Earned Leave
4 5003 Maternity Leave
5 5004 Paternity leave

Counting Rules:

Sl No. Counting Rule Code Counting Rule Text

1 500 Casual Leave
2 501 Sick Leave
3 502 Earned Leave
4 503 Maternity Leave
5 504 Paternity leave

Absence Quotas

Quota Types

Sl No Quota Type Code Quota Type Text

1 50 Casual Leave
2 51 Sick Leave
3 52 Earned Leave
4 53 Maternity Leave
5 54 Paternity leave

Entitlement for the Quota Types:

Sl No Quota Type Code Entitlement Remarks

1 50 7 days Year starting from 1st January to 31st Dec.
Will not be carried forwarded to the following year, if
not availed, will be enchased,
2 51 11 days Sick leave eligibility is for the employees who are not
covered under ESI act
Will be carried forwarde to the following year,
3 52 21 days 15 Physical working days 1 E.L

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At least r 75% from his date of joining. Twice in a year
with not more than 7 days
The entitlement for Els will be as for next calendar year
4 53 92 Days. Married Female Employees are eligible. At least
one year of service with company.
Before proceeding should inform to H.O.D and H.R
Dept. proceeding on leave, could take from 30 days
before delivery date or as per advice. She should
give a self-declaraation letter stating that she has
not worked during this leave anywhere.
5 54 4 Days. Married male employees are entitled for 4 days
The birth certificate for his son/daughter obtained
form the nursing home.

Deduction Rules

Sl No. Deduction Rule Code Deduction Rule Text

1 500 Casual Leave
2 501 Sick Leave
3 502 Earned Leave
4 503 Maternity Leave
5 504 Paternity leave

Info types

Sl No SAP Info type Info type Text

1 0007 Planned working time

2 2001 Absences
3 2005 Overtime
4 2006 Absence quotas
5 0416 Time Quota Compensation
6 2010 Employee Remuneration Info

4.1 Payroll
4.1.1 Payroll

S.NO Payroll area code

1 Payroll area for SIL PL

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 S.NO INFO TYPES
. I.T .TEXTS
2 Wage 1 0000 ACTIONS Types
2 0007 PLANNED WORKING TIME
3 0008 BASIC PAY
4 0009 BANK DETAILS

As a part of Payroll only Eighteen types of wage types are taken into consideration at SIL.
4.2.1 The compulsory info types for calculation of payroll is :

4.2.2 Additional info types for calculation of payroll is :

S.NO INFO TYPE INFO TYPE TEXT

1 580 PREVIOUS EMPLOYMENT TAX
DETAILS

2 581 HOUSING (HRA / CLA / COA)

3 582 EXEMPTIONS

4 583 CAR & CONVEYANCE

5 584 INCOME FROM OTHER SOURCES

6 585 SECTION 80 DEDUCTIONS

7 586 INVESTMENT DETAILS (SEC88)

8 587 PROVIDENT FUND CONTRIBUTION

9 588 OTHER STATUTORY DEDUCTIONS

10 590 LONG TERM REIMBURSEMENTS

11 185 PERSONAL IDS

12 591 NOMINATIONS

13 267 OFF CYCLE PAYMENTS

14 2010 EMP REMUNIRATION STATEMENT

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A) ACTIONS WAGE TYPES SAP MODEL WAGE TYPES :

S.NO STANDARD CUSTOMER WAGE TYPE TEXT

WAGE TYPE SPECIFIC
WAGE TYPE
1 MB10 5000 BASIC PAY
2 M230 5010 H.R.A
3 M220 5020 CONVEYANCE ALLOWANCE
4 M230 5030 CITY COMPENSATORY ALLOWANCE
5 MP10 5040 ADDITIONAL PAY
6 MP10 5050 SPECIAL PAY
7 M200 5060 UNIFORM ALLOWANCE
8 MB10 5070 BASIC PAY ARREARS
9 5080 OTHER ARREARS

B. RECURRING PAYMENTS AND DEDUCTIONS.INFOTYPE IS MUST 0014 :

S.NO STANDARD CUSTOMER WAGE TYPE TEXT

WAGE SPECIFIC
TYPE WAGE TYPE
10 M500 5090 CANTEEN DEDUCTION
11 M500 5100 BUS DEDUCTION
12 M500 5110 OTHER DEDUCTIONS.

3.2.3.
C). ADDITIONAL PAYMENTS INFOTYPE IS MUST 0015 :

S.NO STANDARD CUSTOMER WAGE TYPE TEXT

WAGE SPECIFIC
TYPE WAGE TYPE
13 5120 OVER TIME/ PRODUCTION
ALLOWANCE. (0210)
14 B100 5130 BONUS
15 5140 PERFORMANCE INCENTIVE.
16 MPG0 5150 GRATUITY
17 5160 OTHER MISCELLEOUS
PAYMENTS.
18 5170 SALARY ADVANCES

The basic pay differs from one group to the other group. HRA, CCA and CA will be calculated
based on the percentage of Basic Pay.

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Here we also have the Employee Suggestion Scheme where all the employees are welcome
to give their suggestions pertaining to training, cleanliness, safety measures, etc., We also
implemented the Employee Satisfaction Survey by conducting Group Discussions, case
studies, interviews, etc., Quality circles are formed for the active participation of all the
employees in all the required fields.
Basic Pay:
It is the minimum earning of the employee out of his gross salary which is a must. it would be
minimum of 60% out of agreed cost to company. This is to protect employees interest.
HRA:
50% of Basic pay is paid as House Rent Allowance to all the employees.
Conveyance Allowance:
Paid as per the costs incurred by the employee to come to the Company to all the Employees.
Provident Fund:
Paid to the institution of Provident Fund on behalf of the Employees by Employers. It is 12% of
the Basic pay + Dearness Allowance as per the Employees Provident Funds and
Miscellaneous Provisions Act 1952.
Gratuity:
According to the Payment of the Gratuity Act 1972,employer pays the employee at the rate of
15 days pay based on the pay last drawn by the employee concerned after the completion of
every year of his/her service.

ESI:
According to the Workmen Compensatory Act 1923 all employees under the Factory are given
ESI as per the Employees State Insurance Act 1948.
Bonus:
Provide a stimulus for extra effort by them and also when the company incurred profits and
wishes to share its surplus.
Deductions:
The loans availed by the employee, and the PF, Professional Tax, IT etc will be deduced from
pay that is paid to the employee by the employer.
Income Tax:
The will be deducted by the employer and paid to the Income tax Office as per the rule of the
Government at the end of every financial year i.e. March.

Statutory Forms:
1. Form 15 Leave Card
2. Form 25 Without working hours
3. Form 25 A Including working hours
4. Form V A Inspector of factories for paid holiday register
5. Form 28 ESI Clarification
Renewal of Statutory Licenses
1. Factory License
2. Labor License
3. Pollution Control Board License
All the employees who belong to permanent cadre will be eligible for ESI, PF and Employee
Insurance. The employees who have completed their five years of service will be eligible for
Gratuity

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3.2.4. STATUTORY AND VOLUNTARY DEDUCTIONS :

To determine the payment amount, statutory and voluntary deductions, such as taxes and
social insurance contributions, are effected. The deductions are calculated on the basis of
gross values, such as the total gross amount and the gross tax amount. For this reason,
various amounts are calculated during the payroll run which are then used for subsequent
processing

Provident Fund: 12% of Basic + DA

12% of Basic + DA (8.33-pension, 3.67-PF).
1.1-Admin Charges, 0.5-EDLI charges and 0.01-EDLI Admin Charges

Secondary Wage Types Secondary Wage Types Text

/3F1 Ee PF contribution
/3F3 Er PF contribution
/3F4 Er Pension contribution
/3F5 Ee Mon PF contribution
/3F6 Ee Ann PF contribution
/3F7 EDLI contri * 1,00,000
/3F8 EDLI adm chrgs * 1,00,000
/3F9 PF adm chrgs * 1,00,000
/3FA PF basis for Ee contrib.
/3FB PF Basis for Er Contrib
/3FC Pension Basis for Er cont

Professional Tax

Sl no State Jurisdiction Range end PT Amount

01 AP01 1,499.99 0.00
02 AP01 1,999.99 16.00
03 AP01 2,999.99 25.00
04 AP01 3,999.99 35.00
05 AP01 4,999.99 45.00
06 AP01 5,999.99 60.00
07 AP01 9,999.99 80.00
08 AP01 14,999.99 100.00
09 AP01 19,999.99 150.00
10 AP01 9,999,999.99 200.00

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3.5 PAY SCALE STRUCTURE:

3.5.1 PAY SCALE TYPE:

The pay scale type defines the area of economic activity for which a collective agreement is
valid. The area in which it is valid may be determined at company or trade union level and
often applies to a whole industry.

Sl No Pay scale type code Pay scale type text

1 PL PLANT
2 CO Administration

3.5.2 PAY SCALE AREA:

Pay scale area defines the geographical area in which a collective agreement is valid. The
geographical validity area is determined by the size of the pay scale area.With in a pay
scale area, you define the pay scale groups and levels for each pay scale type and employee
subgroup grouping for collective agreement provisions.

Sl No Pay scale Area code Pay scale Area text

1 CO HYDERABAD
2 PL CHINDIGARH

3.5.3 PAY SCALE GROUP & LEVEL

Pay scale groups and pay scale levels are the criteria used to classify data for job evaluations
and indirect valuations. Pay scale levels are subdivisions of pay scale groups

SNO Pay scale Group Pay Scale Level Pay Scale Level Text
1 BOD L1 BOD
2 CEO L1 CEO/CFO/CAO
3 VP L1 VICE MGR
4 SR MGR L2 SR. MANAGERIAL
5 GEN MGR L2 GENERAL MANAGERIAL
6 ZONAL MGR L2 ZONAL MANAGER
7 MGR L2 MANAGERIAL
8 AST MGR L3 ASST MANAGERIAL
9 EXTV L3 EXCUTIVES
10 OPE L3 OPERATORS
11 SUP L3 SUPERVISOR
12 HEL L4 HELPERS

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3.4 Payroll Accounting Area

The payroll area is an organizational unit in the Human Resources department, which can be
defined for a unified payroll accounting area. Based on organizational assignment criteria, all
of the employees who are accounted simultaneously in the payroll run are assigned to the
same payroll area.

As a rule, payroll is run per payroll area. Based on the payroll area, the system determines two
pieces of information for payroll:

a) Number of employees for whom a payroll accounting run is to be performed

b) Specific payroll dates

From SIL perspective, the following payroll areas are identified:

Sl No Payroll Area Payroll Area Text Payroll Run Date Pay Date
Code
1 01 Monthly 25th of every Month 1st Of every Month

3.4.1 Period Parameter:

The period parameter defines specific payroll periods with start and end dates.

Sl No Period Modifier Period modifier text

1 01 1st day of every month

3.4.2 Remuneration Statement:

The SAP System enables you to create remuneration statements for your employees. A
remuneration statement contains a clear list of payments and deductions effected during a
payroll run for an employee. The remuneration statement is usually created after the payroll
run, but before payment is effected. If you perform more than one payroll run in a period, you

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can create remuneration statements after each payroll run. If corrections are made, original
documents are overwritten.

3.5 Integration:
The SAP HR Payroll India component integrates with other SAP HR components such as
Personnel Administration and Personnel Time Management. There are interfaces to Financial
Accounting and Controlling. You can run payroll using a combination of SAP and third-party
products.

Financial Accounting (FI) :

Financial Accounting illustrates all business transactions in the enterprise using postings to the
relevant accounts. Posting to Accounting provides the necessary data for the following
components in Financial Accounting:

General Ledger Accounting (FI-GL)

Accounts Payable (FI-AP)
Accounts Receivable (FI-AR)
Special Ledger (FI-SL)
Funds Management (FI-FM)

RECRUITMENT :

PURPOSE :
The ability to meet personnel requirements is key for enterprises. The success of an enterprise
depends on such factors as the quality and availability of personnel.

The recruitment process consists of various functions, which begin from creating applicant
data to filling vacant position. We can store applicants that we have not deemed suitable for a
particular vacancy in the applicant pool where they can be considered for other or future
vacancies.

Recruitment process:
Utilize the recruitment tools and fulfill the requirement (using the advertisement, job fairs) for
recruitment.

The Recruitment process in to two types.

Internal recruitment
External recruitment

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Internal recruitment
The hr department manages it by working in co-ordination with other departments.

Customization

Advertising for internal process is done through the news letters and through internal net
work..

External Recruitment:

Campus recruitment and advisement are used to attract good quality engineers. Advertisement
and on line application are also used.. manpower agencies
Are used for recruiting employees in the plants.

Customization:

Recruitment process begins as and when vacancies are created either through the termination
actions or through creation of a vacancy of a position or management .

Number Ranges:

Feature NUMAP used to specify the number ranges for applicants

The number ranges for applicants

S.NO Range Application for Type of Range

01 001-999 Internal Application Internal
02 1000-4999 External Application External
03 5000-9999 Un solicitant Application Internal

Instruments Text:

Hindu
Times of India

Srno Media Instruments

01 Press The Hindu, Times of India, Indian Express
02 Portals Naukri .com,
Monster.com
03 Consultants Manpower consultants
04 Employees Employee References

Status of the Applicants:

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All the Standard sap Status is used

Status ID Status Text

1 In process
2 To be Hired
3 On Hold
4 Rejected
5 Contract Offer
6 Offer Rejected
7 Invite

INFOTYPES USED FOR RECRUITMENT:

SNO INFO TYPE INFO TYPE TEXT
1 4000 Applicant actions
2 4001 Applications
3 4002 Vacancy assignment
4 4003 Applicant activities
5 4004 Status of applicant activities
6 4005 Applicant personal number
7 0139 Employees applicant number

Component Provides the following extra functions

Personnel Administration Easy transfer of applicant data to Personnel
Administration once an applicant is hired.
Easy transfer of employee data to Recruitment
when an internal applicant(employee) submits
an application within our organization.
Personnel Development Search for applicants with particular
qualifications
Profile comparison between applicants
qualifications and the requirements for (vacant)
positions.
Organizational Management Vacancies maintained in organizational
management are automatically available in
Recruitment.
Managers Desktop Managers can make decisions relating to the
selection procedure for vacancies and represent
them using the Managers Desktop. Additional
administrative steps are forwarded to the HR
department via an automatic e-mail connection.
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