UMP Individual Assignment

Job shadowing
Observation guide for documenting the activities of a HR professional

Observer’s name: Kiran Kuma A

Date: 29/8/2017

Organisation name: SRM Software Pvt Ltd.

Details of the organisation:

VRM software is a Bangalore based software company. It founded by Krishnamurthy and 4
other professionals in the year 2000.The company has a head count of 120 people operating
out of 2 places in Bangalore.

The two main focus areas of the organisation are:

 A CRM/SFE product for the Parma Industry. They have 12-15 customers for this suit
of solutions, in India and some APAC countries.
 Banking solutions services and they are a partner with Oracle for Flexcube.
 They are also involved in software publishing, consultancy and supply software
publishing which includes production supply and documentation of ready-made
software, operating software and other application software only in the field of
Medicine and Financial services.

Chief Executive Officer: Nagasubramanian Krishnamurthy.

The various departments in the organisation are:

 Finance, IT, Marketing, Sales, Admin and Purchases which is headed by the CEO
himself.
 HR manager of the organisation is Priya Anand.

Office Address: No.8, 1st Phase, 2nd cross, 2nd stage, High tension line park road, Chandra
Layout, Bangalore 560040.

Office timings: 9:00 AM to 6:00 PM.

Nature of the work carried in the Office: Since this office is the headquarters of the
company almost all the activities are carried out and it also has the office of the top officials
in the organisation.

Name of the HR professional: Shashi Rekha.

Designation of the HR professional: .

Basic Educational Qualification: MBA (Public Relations).

Career detalis: Has 4 years of working experience in recruitment agencies as HR

professional.

HR team structure:
HR Manager (Team Head) Senior HR HR professional.

Reporting in the company:

Since the organisation size is very small there is not much of hierarchy in the organisation
and therefore the lower level employee can directly report to the HR manager.

Recruitment procedure in the company:

 Resume screening Group discussion Personal interview.

 Candidates generally with MSC, BCA, M tech degrees, MBA are hired.
 The company uses both external and internal sources for recruiting candidates and
also dose contract hiring.

Observations:
Observations Purpose Role of HR
HR is the connector between Administration  Attendance and
the candidate and the document
manager. management
 Weekly report writing
 Employee
engagement
 Maintenance of
discipline.
HR ensures that the Compliance  Fulfilment of
organisations laws and Statutory obligations
policies are followed as per Government
Act.
 Maintenance of
records such as
 employee records,
registration
certificates.
 Payment of salaries
to the employees.
HR tracks the activities Personal tracking  Counselling and
guiding the
employees in
management
 Motivating the
employees by
conducting team
building activities.
HR reporting to management Reporting and recruitment  HR professional
and recruitment needs to report to
the HR manager at
the end of every day
whether the activities
of the day are
achieved completely
or not.
 HR gets the request
from other
departments
regarding the
qualities and the
nature of the
employees needed to
the organisation and
then develop a
recruitment proposal.