Project Brief

Playground Reform and Upgrade Project

 CONTENT
# Title Page
Cover
Content 1
1 Project Introduction 2
1.1 Background 2
1.2 Objective 2
1.3 Output 2
1.4 Benefits 2
1.5 Success Criteria 2
2 Project Definition 3
2.1 Deliverable 3
2.2 Budget 3
2.3 Schedule 4
2.4 Constraints 5
2.4.1 Time 5
2.4.2 Financial 5
2.4.3 Resources 5
2.4.5 Technical 6
3 Project Plan 7
3.1 Site Analysis 7
3.2 Output 8
3.3 Authorization Procurement Procedure 9
3.4 Alternative Plan 9
4 Project Assumption 10
5 Project Risk 10
6 Project Organization 11

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1. PROJECT INTRODUCTION
1.1. BACKGROUND
With the newly-built Taylor’s University Lakeside Campus, the residential area
around the campus has turned to be an opportunity for the owners to rent out their
properties to the university students. As a result, the community comprises mainly
of students and other residents. The park was initially built for the benefits of the
community. The condition is still fairly good. However, the playground is almost
abandoned mainly because the emergence of a better playground in the vicinity and
the low attractiveness of the playground. The playground is too small and
unattractive for teenage or adults. Consequently, the user of the playground is
limited to the children or young-age students. The playground is also old and unsafe
after all the damage it suffered over the years.

1.2. OBJECTIVE
• Increase the utilization of the playground area
• Provide a safe recreational space for all age
• Increase the attractiveness of the space
• Provide a comfortable space for rejuvenation

1.3. OUTPUT
Utilize the empty area around the existing playground to produce an upgraded
playground with higher complexity, safety level and attractiveness.

1.4. BENEFITS
• Provide a recreational space for the nearby community of all age
• Provide a space for the community to get closer to the natural environment
• Provide a large space for social gathering and free activity
• Provide a space that can invoke the creativity of the users

1.5. SUCCESS CRITERIA

• Defined Specific objectives
• Excellent verdict from project manager
• Project team complete assigned task
• Proper and conducive planning of project
• Skill level of human resource
• Time allocation of project
• Sufficient budget
• Constant communication between client and project team
• Repetitive review of project
• Efficient change management from project team
• Prompt identification and mitigation of risk

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2. PROJECT DEFINITION
2.1. DELIVERABLE
• A better and upgraded playground complex with rubber flooring to provide a safe
space for higher level of playing while minimizing the risk of injuries.
• Four 2 metres wooden benches surrounding the play area
• Installation of drinking water fountain to provide the users with refreshment after
playing and exercise.
• Evergreen flower bed at the surrounding to provide a fresh natural environment
with visual attractiveness.
•

2.2. BUDGET
Item Estimated Cost
(MYR)
Hard Construction (Budget within 100,000 MYR)
• Foundation, Framing, Flooring 6,861.00
• Fixtures, Furnishings and Equipment 17,581.00
• Water piping 1,000.00
• Landscaping services 30,866.00
• Site Work 20,500.00
• Material cost 4,000.00
(Wood for benches, concrete, sand/soil, etc)
Sub Total Hard Cost 76,812.00
Permit and License Cost 3,845.00
Soft Construction (Budget within 50,000 MYR)
• Architect, Engineers, and Quantity Surveyor 30,000.00
• Playground Planning 15,000.00
• Landscaping Designing 15,000.00
• Legal Fees 10,000.00
• Fees 6,000.00
Sub Total Soft Cost 76,000.00
Contingency 15,000.00
Total Estimated Cost 171,657.00

Total Construction Budget : 171,657.00 MYR (Within 200,000.00 MYR)

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 2.3. SCHEDULE

# Phases Jul Aug

2013 2013
1 Apply for Permits
2 - Submission to Local Authority through OSC
3 - Obtain Development Order (DO) from
Planning Dept
4 - Obtain Water Approval
5 - Obtain Hoarding & Signboard Approval
6 - Obtain RORO Bin Approval
7 - Request Water Clearance
8 - Water Inspection
9 - Water Report
10 -Deposit G1-G21 Forms and F Form to OSC
11 -Deposit G1-G21 Forms and F Form to Board
ofArchitect/Engineer Malaysia
12 -Obtain Water Connection
13 -Obtain Landscape Approval
14 -Obtain Building Plan Approval
15 Site Layout of pathways and Play Areas
16 Excavation of Pathways and Play Area Sites
17 Installation forms of concrete pathways
18 Installation forms of perimeter curbing
29 Supply and installation of granular base
20 Installation of piping for drinking machines
21 Place concrete on concrete pathways
22 Place concrete on perimeter curbing
23 Installation of drinking machines
24 Installation of Playground Equipment (See-
Saw, Swing, etc)
25 Installation of rubber surfacing
26 Installation of sitting benches
37 Finish landscaping around perimeter &
Plantation

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 2.4. CONSTRAINT
2.4.1. Time

Tasks Milestone
Approval from local authority obtained 5th August
Project planning and design completed 10th August
Execution 12th August
Completion 24th August

2.4.2. Financial

Minimum wages Workers minimum wages is MYR 900.00

Funding from government Government can only give 20 % subsidy of the

total cost

2.4.3. Resources
Human resources
Working hour All workers can only work maximum 8 hours,
any more is decided by the workers’ own will.

Equipment

Usage time of electric power tool,
chain or circular saw, gas or air
compressor, pneumatic power tool,
hammer and any other impacting tool
or grinding equipment.
Monday to Friday: before 7 am and after 8 pm.
Weekends and public holidays: before 9 am
and after 8 pm.

Material
Concrete, bricks, or comparable hard Not allowed if the fall-height is more than
surfacing material 60cm or more for equipment which causes a
forced movement of the user’s body

Pressure-treated wood Does not contain CCA, a chemical used to

preserve wood, which possess harms towards
health

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 2.6.4 Technical
Sharp edges and protruding objects
should be protected.
Easily accessible platform
Falling protection
Requirements for guardrail and
barrier
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- Edges that are accessible during
normal use shall be rounded with at
least a 3 mm
radius. No parts may be sharp enough
to cut.
- If the head of the fastener or thread
bar is not protected by other means, it
may not
protrude more than 8 mm from the
surface.
- it can be accessed by stairs or ramp from
the ground or from another easily
accessible platform.
- ladders with the lowest rung less than 40
cm from the ground
or from another easily accessible platform.
- it is tiered less than 60 cm from the
ground or from an adjacent easily
accessible platform.
- Easily accessible platform
• At a height of less than 60 cm, no
guardrail or barrier is required.
• At a height of more than 60 cm, a barrier
is required.
- Non easily accessible platform
• At a height of less than 100 cm, no
guardrail or barrier is required.
• At a height 100 - 200 cm, a guardrail is
required.
• At a height of more than 200 cm, a
barrier is required.
- Top of the guardrail shall be at a height
between 60 – 85 cm.
- Barrier shall be at least 70 cm high.
- There shall be no elements that can be
used to climb.
3. PROJECT PLAN
3.1. SITE ANALYSIS

Site Condition Site Activities Site Problem

1. Visual 1. Joggings 1. Court unused (Scratched)
• Dry Grass 2. Simple Stretching 2. Play ground build for
• A lot of dead children (Not many children)
leaf
2. Sound
• Plane
• Lorry
• Police Siren
3. Smell
• No Foul Smell
• No Smoke

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 3.2. OUTPUT
• Upgraded the existing playground
• Install a drinking water fountain.
• Utilize the existing spotlight directed onto the playground.
• Create soft flooring for safety purpose.
• Plant evergreen flower bed

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 3.3. AUTHORIZATION PROCUREMENT PROCEDURE
Time to Associated
No. Procedure
Complete Cost
Submission to Local Authority through OSC (One
1 Stop Center of the Municipality of Subang Jaya) 1 Day MYR 480
Agency: Municipality of Subang Jaya (MPSJ)
2 Obtain Development Order (DO) from Planning Dept 28 Days No charge
Obtain Water Approval
3 14 Days No charge
Agency: Water Authority SYABAS
Obtain Hoarding & Signboard Approval
4 7 Days MYR 1,514
Agency: Municipality of Subang Jaya (MPSJ)
Obtain RORO Bin Approval
5 7 Days No charge
Agency: Municipality of Subang Jaya (MPSJ)
Request Water Clearance
6 1 Day MYR 1,000
Agency: Water Authority SYABAS
Water Inspection
7 1 Day No charge
Agency: Water Authority SYABAS
Water Report
8 11 Days No charge
Agency: Water Authority SYABAS
Deposit G1-G21 Forms and F Form to OSC
9 1 Day No charge
Agency: Municipality of Subang Jaya (MPSJ)
Deposit G1-G21 Forms and F Form to Board of
10 Architect/Engineer Malaysia 1 Day No charge
Agency: Board of Architect/Engineer Malaysia
Obtain Water Connection
11 1 Day MYR 30
Agency: Water Authority SYABAS
Obtain Landscape Approval
12 7 Days No charge
Agency: Municipality of Subang Jaya (MPSJ)
Obtain Street Lighting Approval
13 7 Days No charge
Agency: Municipality of Subang Jaya (MPSJ)
Obtain Building Plan Approval
14 17 Days MYR 1,301
Agency: Municipality of Subang Jaya (MPSJ)

3.4. ALTERNATIVE PLAN

• 3 gazebo and a toilet
• A water fountain to enhance the park and for recreational.
• A mini library for the students to revise or study in group or individually.
• A partially-sheltered platform
• An artificial water stream

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4. PROJECT ASSSUMPTION

Assumption Confidence Impact Priority

High High High

Approval from local authority are obtained
High High High
Project Sponsor will fund construction

Sufficient skilled human resource will be Medium Medium Low

provided
Medium Medium Low
Project milestones are reached in time
High High High
Supplier will supply material and equipment

5. PROJECT RISK

Risk Probability Impact Mitigation Approaches

Project plan has key milestone dates,

Failure to
Low High which are reviewed by the Project Team
complete
each week.
Quantity surveyor will have to give us
Insufficient
Low High the latest budget planning each meeting
budget
to avoid this case to happen.
Hazy climate
which causes Each worker will be given a mask and
the workers they will be encouraged to wear the
Medium Medium
become sick mask along the day to prevent falling
and the sick.
progress stall
insufficient
Our worker are all skilled workers and
skilled Medium High
they are all chosen through interview
workers
Cooperate with other sub-con as a
Insufficient
High High backup if the current sub-con did not
supply
provide sufficient supply

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6. PROJECT ORGANIZATION
Project Requestor: Majlis Bandaraya Subang Jaya

Project Sponsor: Majlis Bandaraya Subang Jaya

Project Owner: Majlis Bandaraya Subang Jaya

Project Manager: Lee Joyee

Team Members: Contractor – Tsang Hao Ren

Architect – Chia Wee Min
Quantity Surveyor – Melvin
Engineer – Wong Voon Yin
Landscape Architect - Eugene

Challenge Members: The residential community of PJS 7

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Name: Peng Yep Siang (0315259) School: Taylor's University SABD Course & Intake : FNBE April 2013 Intake

ICI Final Project

Minutes of Meeting
EP: Eugene Peng Yep Siang WM : Wee Min VY: Voon Yin ML: Melvin HR : Hao Ren

Meeting 1
Purpose of Meeting : Verdict exchange on understanding of brief
Date : June 5 2013
Attendance : EP, WM, VY, ML, HR
Topic Agenda Action Responsible Person
1. Selection of site Prepare a few possible sites to propose to EP
lecturer. WM
Possible Site: VY
 Lake HR
 Amphitheatre
 Car park
 Playground outside of campus (PJS 7)
Discuss about pros and cons of sites and the
possible construction project on each site
3. Prepare a Create a Facebook group to overcome the EP
convenient communication problem due to different
communication schedule of members.
medium Members invited to the group:
 WM
 VY
 ML
 HR
4. Assignment of Everyone choose their own role. EP
individual role  EP - Landscape Architect WM
relating to  WM - Architect VY
professional roles in  VY - Structural Engineer HR
construction  ML - Quantity Surveyor ML
industry  HR - Contractor

Meeting 2
Purpose of Meeting : Attempt to write a project brie sample
Date/Time : June 17 2013
Attendance : EP, WM, VY, HR
Topic Agenda Action Responsible Person
1. Approval of Finalize selection of site based on lecturer’s
previous agenda advice
Selected site: Playground outside of campus
(PJS 7)

2. Discussion on Discuss and decide initiation of project EP

project rationale Defined Detail: WM
and background  Project Client VY
 Project context HR
 Project objective
Name: Peng Yep Siang (0315259) School: Taylor's University SABD Course & Intake : FNBE April 2013 Intake

 Project audience
 Benefits
3. Suggestion on valid List out possible project Proposal: EP
project proposal  3 gazebo and a toilet WM
 A water fountain to enhance the park VY
and for recreational. HR
 A mini library for the students to
revise or study in group or individually.
 A partially-sheltered platform
 An artificial water stream
 Upgrade playground

4. Primary writing of Write a sample project brief and minutes of

project brief and meeting to present to lecturer for further
minutes of meeting guidance and correction.

3rd Meeting
Purpose of Meeting : Finalize and Project Brief parts distribution
Date/Time : June 21 2013
Chair : Chia Wee Min
Attendance : EP, WM, VY, HR
Topic Agenda Action Responsible Person
1. Review and analysis Analyze the missing component and content
of previous agenda in our project brief by comparing our work
and the examples online

2. Amendment of Applying lecturer’s guidance regarding EP

project brief previous agenda, research more about project WM
brief and discuss about the content and VY
necessary work. HR

3. Distribution of tasks Distribution of tasks EP

and setting of  EP – Project Introduction, Time and WM
deadline Financial Constraints, Compilation and VY
reorganization of the brief HR
 WM: Project Risks
 VY: Budget, Schedule & Authorization
procurement procedure
 ML: Project Success Criteria
 HR: Technical and Resource Constraint
Deadline:
 22/6 - Everyone to be complete their
individual tasks and post on the
Facebook group for group review and
editing
 23/6 – Compilation of the finalized
individual tasks into a booklet