2018 Annual Report Meeting

Expense Category Deer Creek

Audley Hall Rental/Fee $4,000.00
Equipment Rental $0.00
Total Cost for Hall/Equipment Rental $4,000.00

Marketing Expenses
Brochure (Square Intersection Brochure) $175.98
Website $0.00
Invitiations (5x7 folded, recycled) $61.42
Total Cost for Marketing Expenses $268.26

Administrative Expenses
Postage (Standard Stamps) $171.15
Total Cost for Administrative Expenses $193.40
Meals
Plated Lunch For Guests ($36.00 + HST /person) $5,760.00
Guest Speaker Meals ($36.00 + HST/person) $108.00
Total Cost for All Guest Meals $6,630.84

Drinks
Soft Drinks ($2.00 + HST/person - 2 Drink Limit) $320.00
Guest Speaker Soft Drinks ($2.00/person - 2 Drink Limit) $6.00
Total Cost for All Guest Drinks $368.38

Decorations
Yellow Gerbera Daisy Centerpieces $89.70
Total Cost for All Decorations $101.36
Total Expenses $11,562.24

Summary: Please see the above chart showing the budget for the May 2019 Annual Board Meeting and 50th A
 Explaination
Half Rounds offer 216 seats and allows audience to view stage easier. 6 People per table.

Brochures cost is $87.99/100 Brochures. Purchased 200 brochures to ensure all 163 guests have one. This is total brochure c
No fee to create a website to promote the event
I provided invitations for each employee, board member and guest speaker; not guests. 83 Invitations total were sent out for th
This is the total cost for inviations and brochures including HST.

Canada Post website advises it is $1.05/stamp. This ist he cost of 163 stamps pre HST.
This is showing the total cost of postage including HST

160 possible guests attending; this is the total cost of meals for guests pre HST.
3 guest speakers presenting; this is the total cost of meals for guest speakers pre HST.
The total cost for 160 guests and 3 speakers including HST

160 possible guests attending; this is the total cost of meals for each guest to have up to 2 drinks pre HST
3 guest speakers; this is the total cost for each speaker to have up to 2 drinks pre HST
The total cost for drinks for 160 guests and the 3 guest speakers including HST

6 People per table with 163 guests attending. Therefore there will be 27 tables. Pricing is $2.99/piece and comes with 30 piece

the May 2019 Annual Board Meeting and 50th Anniversary. As you will see only $11,562.24 of the $1600.00 budget has been used.