SANTA HIGH SCHOOL COMPUTERIZED

BILLING SYSTEM

A Capstone Project
Presented to the Faculty of the
College of Information Technology
Ilocos Sur Community College
Vigan City

In Partial Fulfillment of the

Requirement for the Degree
Bachelor of Science in Information Technology

MELVIN T. BRINGAS
JOMAR C. PALACPAC
RODERICK RAGUNTON
MICHAEL KARLO B. ALVIAR
HARRY M. TABIN

April 2018

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 CERTIFICATION

This thesis entitled “Santa High School Computerized Billing System” prepared and
submitted by Melvin Bringas, Jomar Palacpac, Roderick Ragunton, Michael Karlo Alviar,
and Harry Tabin, in partial fulfillment of the requirements for the degree Bachelor of Science
in Information Technology, has been examined and recommended for Oral Defense.

Noted:

MARIE LOUIE ABRAHAM F. PAZ, MPA, MIT

Thesis Adviser

RODNEY QUEZADA
Critic

Approved:

CARMENCITA REYEZ – PAZ, Ph.D., ED.D.

College Administrator

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 APPROVAL FORM

In partial fulfillment of the requirements for the degree Bachelor of Science in

Information Technology, the completed research entitled “Santa High School Computerized
Billing System.” prepared and submitted by Melvin Bringas, Jomar Palacpac, Roderick
Ragunton, Michael Karlo Alviar and Harry Tabin, is hereby endorsed for approval and
acceptance.

MARIE LOUIE ABRAHAM F. PAZ, MPA, MIT

Adviser

This is to certify that the completed research mentioned above submitted by, Melvin
Bringas, Jomar Palacpac, Roderick Ragunton, Michael Karlo Alviar and Harry Tabin,has
been examined and approved on by the Oral Examination Committee.

EULAINE BENNETTE R. CARINO, MBA, MIT

Chairman

BENEDICT TORRICER MADELYN AZCUETA

Member Member

APPROVED and ACCEPTED as a partial fulfillment of the requirements the degree of

Bachelor of Science in Information Technology on with a grade of
.

CARMENCITA REYEZ – PAZ, Ph.D., ED.D.

College Administrator

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 ACKNOWLEDGEMENT

The developers would like to offer whole-hearted gratitude to the following person who
contributed and participate to the accomplishment of this study.
To our College Administrator, Dr. Carmencita Reyez-Paz for her guidance and
concern to all the student of Ilocos Sur Community College.
To the Program Head,Mrs. Eulaine Bennette R. Carino, for her non-stop
encouragement, guidance, diligent idea and unyielding intellectual challenges.
To the Project Study Adviser, Mr. Marie Louie Abraham F. Paz, for his guidance,
encouragement, for his understanding assistance and for his non-stop support and patience
throughout our thesis as well as for always having reminders and sharing his tremendous
knowledge.
To the Ilocos Sur Community College Faculty and Staff, for the participation, certain
reminders and ideas to complete this project study.
To our beloved Parents, Relatives, Friends, and Classmates for their coherent
advocate, support and care in completing this research work. Without your help this project study
could not have been work and accomplished.
Most of all we offer our regards to our Almighty God for the infinite blessings. For
giving us knowledge, strength, and faith to accomplished and finished this study.

Melvin, Jomar, Roderick, Michael Karlo and Harry

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 DEDICATION

This study is dedicated to my parents, Mr. and Mrs. Wilfredo Bringas for their
understanding and for their overwhelming moral and financial support.
To my Grandparents, Aunts and Uncles, for their non-stop advices and encouragement
even though they are just repeating it. Thank you for always being there when we need your
support.
To my Friends, thank you for making my college life meaningful. You’re the reason why
I can’t forget my college life.
And to our Almighty God, who has given me strength and knowledge.

Melvin T. Bringas

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 DEDICATION

First and foremost, I would like to devote this work to GOD, for He is the very reason of
my whole being and my whole personality, and for giving me roadblocks to climb, guiding me
all the way until the end.
I dedicate this masterpiece to my Mother, who taught me lessons and supporting and
guiding me. With your teachings and principles, you have indeed made a difference in my life.
My Aunts and Uncles, my cousins and relatives. Thank you so much for always being
there and for all the encouragement and patience to me.
My friends, thank you so much for the encouragements and advices you have given.
Those advices are very useful. The special memories we have shared that I will always treasure. I
wouldn’t have made the impossible possible without you guys.
And to those whose names I didn’t mention. Thank You!

Jomar Palacpac

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 DEDICATION

I hereby thank the following for the support they given which contributed a lot in the
accomplishment of this book.
To my Parents and Friends, who stay by my side guiding me and for being the source
of strength and reason of perseverance?
Our Instructor, Ms. Eulaine, and Adviser, Mr. Abby, for their unselfish guidance and
encouragement to fulfill this masterpiece.
Our Alma Mater, the Ilocos Sur Community College, for its gate for this study.
And to our Almighty God, for giving me enough knowledge, skills, strength, courage
and continuous guidance during this study.

Roderick Ragunton

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 DEDICATION

I’m humbly dedicate this study to the most important persons in our lives, to our Parents,
Siblings and Relatives, whose love and support have always been genuine to our loved ones.
Our great sources of motivation and inspirations, to our friends who are always there supporting
and encouraging us throughout the process and above all to the Almighty God.

Michael Karlo Alviar

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 DEDICATION

This thesis is dedicated to my siblings, Honeylyn, Princess, and Cheryl, who have
always been a constant source of support and encouragement during the challenges of my whole
college life. Also to my Cousins,and Aunts, who I am truly grateful for having in my life. And I
very thankful to my Parents, for their love and support throughout my life.

Harry Tabin

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 Table of Contents

Title Page
Title Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i
Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii
Approval Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii
Acknowledgement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv
Dedication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
List of Plates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii
List of Figures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii
Abstract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter
1 INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Background of the Study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
History of Santa High School Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Mission of SHSI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Vision of SHSI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Conceptual Framework . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Statement of Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Significance of Study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Scope and Limitations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Characteristic of the Current System. . . . . . . . . . . . . . . . . . . . . . . . . . 9
2 REVIEW OF RELATED LITERATURE. . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
3 METHODOLOGY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Research Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Instrumentation and Data Collection . . . . . . . . . . . . . . . . . . . . . . . . . 18
Sources of Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Tools for Data Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

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 4 DISCUSSION OF FINDINGS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
The Existing Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Features of the System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
5 SUMMARY CONCLUSION AND RECOMMENDATIONS. . . . . . . . . . . . 31
Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Conclusion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Recommendation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Bibliography. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Appendices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
A Request Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
B Sample Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
C Ledger Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
D Entity Relationship Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
E Database Schema . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
F Evaluation Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Curriculum Vitae . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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 List of Plates

Plates Pages
4.1 Login Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
4.2 Home Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . .24
4.3 Student Information Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
4.4 Edit Student Record Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
4.5 Billing Statement Form . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . 26
4.6 Ledger. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . 26
4.7 Print Preview – Master list. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . 27
4.8 Billing Statement – Individual. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . 28
4.9 Print Preview - Individual Form. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . 28
4.10 Add New User Account Form. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . 29
4.11 Change User password Form. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . 30

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 List of Figures
Figures Pages
1.1 Research Paradigm . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . 7
3.1 Rapid Application Development (RAD). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
4.1 Existing Student Information Gathering Process. . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
4.2 Existing Process in Collecting and Recording of Student Payments . . . . . . . . . . . . . 22

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