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Chap1 5payroll System Thesis Final PDF
Chap1 5payroll System Thesis Final PDF
CHAPTER 1
Introduction
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The Computer nowadays is a basic need for businesses or O
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companies. It helps a lot in such a way that it makes work more L
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progressive and productive. It is an important thing that a company or
G
small business should have because it helps a lot in many ways such as E
wife Loreta, and all seven children are all accomplished painters
versed in the “Folk Realism” style. What’s quite intriguing is that most
using bundy clock to indicate in their date time card, the time of work O
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in and out every day and the Accountant administrator based the
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wages of each employee in that time card. It is hustle to use and long O
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term creating the payroll slip, and the time keeping which the Human
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Resources need to encode all the attendance of employee using U
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spreadsheets. Therefore the Blanco Family Academy’s Time Keeping E
R
and Payroll system need improvement.
S
By this proposed system, the program will run through T
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computer for payroll record with an integration of biometric fingerprint D
scanner for time keeping. It contains the automation of time keeping
I
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for the assumptions of every employee to generate payroll S
access control and also calculation of 13th month pay and tax refund
C
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B. Rationale L
L
E
The proposed system will run through computer for payroll record G
E
with an integration of biometric fingerprint scanner for time keeping. It
O
contains the automation of time keeping for every employee to
F
generate payroll transaction. It can update employee information,
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individual and groups reports, file leave, set a non-working or working O
M
Holiday, access control and also calculation of 13th month pay and tax P
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refund yearly report.
T
E
C. Statement of the Problem R
for Blanco Family Academy will help the accounting staff in terms of the
secure all payroll records, calculating 13 month pay, tax refund and
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 4
C
O
D. Objectives of the Study L
A. General Objective L
E
This study aimed to help the Blanco Family Academy to have an
G
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efficient and effective way of monitoring their employee’s time keeping
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and payroll system to give a higher quality of service. F
B. Specific Objectives C
O
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Specifically, attain to:
P
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B.1 Develop a system that will improve the Blanco Family Academy’s T
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process in the Timekeeping and Payroll;
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B.2 Develop a system that will monitor employee’s data that is efficient S
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to use;
U
D
B.3 Use biometrics tool (Fingerprint scanner) that will provide an easy I
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log-in and log-out of the employees and staff.
S
files;
the system but before the proponents restore the system, the user O
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should have back-up all the files and data in the system.
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The proposed system will secure the records of employees and
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have more manageable files. M
P
The proposed system will provide a (Local Area Network) LAN- U
T
Based to easily share information accurately and it also transfer E
R
data faster.
O
F
C
O
Equipments M
P
Universal Twisted Pair Cable - This is the type of cable that will be U
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use in our Local Area Network. E
R
Router – The Local Area Network will use router that forwards data
employee’s work schedule, daily time worked and daily time rendered.
employees’ time worked. The system will convert the current company’s
remitted manually. This proposed system is only applicable and can only
Biometrics
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 9
O
F
Local Area Network
C
Local Area Network in technology system is the connecting of two O
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or more computers to common peripheral resources to compile all the
P
data of Timekeeping and payroll of Blanco Family Academy. U
T
E
H. Significance of the Study R
To the management
S
T
Blanco Family Academy will greatly benefit with the proponent’s U
D
study because they don’t need to hire any programmers to do the work I
in their system. The proponents will develop their system. So the
E
S
proponents ask for the support of the company. This will lead in
lessening the expenses of the company which can be used in their other
expenses. They will also find it easier to do task with the system like the
biometrics wherein they can assure that their time keeping system is
secure.
To the employees
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The Employees will benefit in the system. They will find it easier to
transact about their records since searching in the system is faster than
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tracking in the record book or log book. The biometrics will give them an O
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easier time with their time log and they don’t have to worry about losing
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their time cards because it is not necessary. E
G
E
Human Resources Personnel managing the time keeping will not
be the same again as they will experience relieve. It would be fast and O
F
easy for them to handle transactions such as report making and
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monitoring time entries. Further determining or computing the payroll O
M
manually will be eliminated that will lead to faster transaction.
P
U
Accountant will able to manage employee services, hours, pay T
E
rates. An automated time and attendance employee system also helps
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in implementing and enforcing fair pay policies. By using the Security,
S
Time Keeping and Payroll System employee software, actual balances, T
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and flexible labor distribution for projects and work orders can be D
maintained. Other benefits of the time and attendance employees’
I
E
software include the elimination of time cards and unauthorized S
overtimes
To the students
existing inside a Finance office, with this; skills in system analysis will be
improved and also it helps the future researcher to have an idea about
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payroll system and develop their own system. They can learn about the
proponent’s system and at the same time develop a greater system with
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the help of the proponent’s study. O
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L
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G
E
O
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C
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P
CHAPTER 2 U
Review of Related Literature and Studies T
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This chapter includes a discussion of the related literature,
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and the manager can handle a faster and easy way of recording and
Input Process Output
monitoring
Users : their daily Attendances. Only the Admin, HR and Accounting
Data :
Password &
Usernam e
department has the authority to use the system that can manipulate the
Em ployee’s
Inform ation Reports :
Finger Payslip
Com putationfor
records in the system. The system will ,provide a reliable and efficient
Registration
Tim ekeeping
Deductions , loans
Tim esheet
Pag -IBIG
taxes , 13 th M onth
Salary : SSS
pay , TaxRefund
BasicSalary , WithholdingTax
andTim eKeeping
loans , 13 th M onth
Holiday , Earnings & TaxRefund
Computer ,
Biometrics ,
Router , UTP
CableandPrinter
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 12
keeping and Payroll System that can cope up with the needs of the
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company. O
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G
E
O
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C
O
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FEEDBACK P
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Figure 2: Input Process Output of LAN-Based Time keeping and Payroll
using Biometrics for Blanco Family Academy
T
E
B. Related Literature R
1. Local Literature S
T
John Aquilan made a comparable thesis entitled “Automation of
U
D
time attendance System” in 2004, it stated that the automation of I
E
the time attendance records, time in and time out of every employee S
using barcode system. It tends to eliminate the manual recording
reports.
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2005 wrote on his article “The Computer Edge of the New Employment
C
and Opportunities He stated that computer gives a different feeling O
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about what is happening in the company. Business will be highly
L
competitive and innovative because the computer provides instant E
G
information. E
System. Via the technology, PNP staff and experts are able to
Muntinlupa.
C
O
According to the mentioned above with the use biometrics
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technology the PNP was able to identify a suspect because of the L
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fingerprints. G
E
According to Mayor Jun Bernabe on the article Planet Biometrics,
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In August 2011Parañaque City, Philippines has replaced its existing F
biometric machines with a new fingerprint biometric attendance registry C
system, which it says is more user-friendly and efficient. O
M
P
The city’s mayor, Jun Bernabe, says the new attendance machines U
will enable it to resolve the issues of long queues as well as employee
T
E
complaints. A total of 40 Model 628 Double Engine ZK Finger Print Stand R
Alone Time Recorders were purchased. City hall took 15 units while the S
T
rest were installed in other local government facilities.
U
D
The upgrade was jointly run by the city government’s Human I
E
Resource Management Office and the Electronic Data Processing (EDP)
S
Office. “Aside from cutting manpower downtime, it makes timekeeping
Bundy clock.
C
O
2. Foreign Literature
L
L
According to Thomas Primer on his article “Automated E
G
Computerize Process”, in Readers Digest Magazine, May 2005, Page 45,
E
for many businesses automating the collecting of employee attendance
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data when employees begin their shifts is still a manual process. F
Even business that has automated or computerized processes such as C
scheduling, inventory, purchasing, general ledger and payroll processing O
M
still use manual method such as time cards sheets to collect time and P
U
attendance data. T
E
NOVA time a group system developer, on last May 2007, the R
system that will give management the power to not only utilize the tools S
T
we have available to us today, but will continue to grow and evolve,
U
giving it the capability to incorporate and utilize the tools the new D
I
millennium promises to bring us. NOVA time has brought a system E
S
designed for growth while maintaining the maximum in flexibility. Where
cycle, after all the true test of a system is not only in the production and
C
According to the related article mentioned above, fingerprint O
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scanning technology has been used in many fields as a means of
P
security to confidential government records. Technology helps law U
T
enforcers in the identifications of employees. E
R
S
T
U
D
C. Related Study I
E
S
1. Local Study
entering their given code number, the identification cards are swiped in
the micro switch will then automatically unlock to allow enter. This will
terminal. The processing forms include those for legal holidays, travel
order, tardiness, under time, vacation and sick leave. Pertinent Report
forms have been designed for easier access to all these data.”
system that allows the user to collect and organize employee time data
simply and accurately. You can use Time Force to easily and efficiently
track your employee time, manage your time & attendance data and
scheduling a breeze and reduce the headaches and time associated with
payroll.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 19
Best of all, Time Force can quickly pay for itself in time savings,
keeps track of information accurately and promptly, it’s only natural that O
F
industry needs the services of computer and the modern technology
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devices for great help and improvement. O
M
Watson (2011) offers more accessible, fast and efficient way to P
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enhance Log-in Log-out Using Biometrics Finger Prints Reader. By using T
E
ESVES biometric system for security and database management the
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employee can Log-in and Log-out by Pointing Thumb finger and
S
Index finger. T
U
D. Relevance Review of Related Literature and studies to D
I
the Present Study E
S
In review of related literature and studies, proponents with the
in the exciting field of time keeping and payroll materials. The related
instrumentation. O
F
Biometrics
fingerprints and DNA, or retinal patterns for use in verifying the identity
of individuals.
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Bundy Clock
done. C
O
M
Database
P
U
This refers to a organized collection of data for one or more T
E
purposes, it is usually in digital form.
R
Days Worked S
T
This refers to the actual days worked by an employee, often well U
D
in excess of those stated in the contract of employment and sometimes I
E
without the payment of overtime. S
Deduction
Employee
C
LAN (Local Area Network) O
M
This refers to supplies networking capability to a group of P
U
computers in close proximity to each other such as in an office building, T
E
school or home.
R
Loan S
T
This refers to funds transferred from one party to another as U
D
payment for purchased goods or services. I
E
S
Net Pay
Payroll
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Report C
O
M
This refers to give an official account or statement of as a
P
treasurer reports the receipts and expenditures. U
T
E
Router
R
Salary
bi-weekly or monthly.
Spreadsheets
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C
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P
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CHAPTER 3
1.2 Observation
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C
The proponents also used library materials like thesis O
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documentation and books that are related to our study in gathering
P
significant information and validation of our study. U
T
E
1.5 Survey and Testing
R
creating the payroll slip, and the time keeping which the
to payroll computation.
employees.
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personnel.
C
O
L
L
C. Statistical Tool
E
These tools were used to compute the data gathered in relation to G
E
the proponents study.
O
1. Percentage Distribution F
Percentage and frequency of distribution were used to describe
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the profile of the respondents of the study in terms of age, gender and O
M
profession using time keeping and payroll system, and if they were the P
U
users, administrator or field expertise on this system; this is solved by T
E
the formula: (Probability Statistics for scientist and Engineer, 7th edition,
R
Walpale Myer)
S
T
Percentage (%) = (f / n) * 100
U
D
Where: I
E
P- Percentage distribution S
n- Number of respondents
2. Weighted Mean.
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This was used for most of the item in the questionnaire checklist,
O
Survey
F
C
Criteria Scale Value Rating Interpretation O
Male Yes 1 Agree M
P
Female No 2 Disagree U
T
Table 1: Survey Criteria
E
User Evaluation
R
Testability P 2 Poor
Portability Needs
NI 1 Improvement
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C
O
L
System Testing L
E
Table 3: System Testing Criteria G
Criteria Scale Value Rating Interpretation E
Block and white
O
Testing Full Compliance 3 Full Compliance F
Unit Testing Partial Compliance 2 Partial Compliance
C
Security Testing Non-Compliance 1 Non-Compliance O
M
P
U
It measures the average numerical value of a set of scores. It is
T
calculated by adding all the scores and dividing the sum of its E
R
frequency. The formulas are as follows:
S
T
U
WM = ∑X D
I
N E
S
Where: X = Score
C
D. Analytical Tools O
L
L
The analytical tools in conducting the proposed study were the E
Context Diagram, Data Flow Diagram, System flowchart, HIPO
G
E
(Hierarchical Input-Process-Output) and VTOC (Visual Table of Contents).
O
F
Context Diagram. It is a data flow diagram, with only one massive
manage the employee’s details including the reports coming from the S
T
accountant who computes payroll transaction that will reflect on
U
employee’s payslip. (See Appendix B for the Context diagram). D
I
E
Data Flow Diagram. It is a graphical representation of the "flow" of
S
data through an information system, modeling its process aspects. Often
which can later be elaborated. It also shows what kinds of data will be
input to and output from the system, where the data will come from and
Data flow diagram show the step by step procedure that is more
have a transaction were it will show all the computation of payroll and
generate the reports for the employee unlike the existing system of
for the user to use if the system is more accurate and fast when it
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 34
comes into preparing the payroll of employee. (See Appendix D for the
System Flowchart)
C
O
HIPO (Hierarchy plus Input-Process-Output) technique is a tool for
L
planning and/or documenting a computer program. A HIPO model L
E
consists of a hierarchy chart that graphically represents the program’s G
E
control structure and a set of IPO (Input-Process-Output) charts that
describe the inputs to, the outputs from, and the functions (or O
F
processes) performed by each module on the hierarchy chart.
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Hierarchical Input process output is similar to vtoc where it shows O
M
the module needed by the system. The process on how the data has P
U
been entered and how it’s being process will show its output or results. T
E
(See Appendix E for the Hierarchical input process output ).
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the form where it reflects on how the modules are connected and every
contents)
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 35
techniques and concepts yet still remaining true to the RUP. I've tried to
keep the Agile UP as simple as possible, both in its approach and in its
description. The descriptions are simple and to the point, with links to
details (on the web) if you want them. The approach applies agile
O
F
C
O
M
P
Figure3: The Agile Unified Process (AUP) lifecycle. U
T
Figure shows depict the lifecycle of the AUP. The first thing that E
R
you'll notice is that the disciplines have changed. First, the Model
S
discipline encompasses the RUP's Business Modeling, Requirements, and
T
Analysis & Design disciplines. Model is an important part of the AUP, as U
D
you can see, but it doesn't dominate the process you want to stay agile I
E
by creating models and documents which are just barely good enough. S
Second, the Configuration and Change Management discipline is now
domain.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 38
Minimum Maximum S
Recommended T
Hardware Recommended U
Requirements D
Requirements I
Internal Memory 2.00 GB 3.00 GB or Higher E
S
(RAM)
Hard Disk Capacity 60.00GB 80.00GB or Higher
(CPU)
Processor Intel Pentium Pentium (R) Dual
1.60GHZ Core 2.20 GHZ or
Higher
Monitor 17” Colored 32bit 18 ” Colored or
Higher 32bit
Video Card 128MB AGP 256 MB AGP or
Higher
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 41
O
Software Minimum Maximum F
Recommended Recommended C
O
Requirements Requirements M
P
System type Microsoft Win7 or Microsoft Win7 U
T
XP 32bit Operating 64bit Operating
E
System System R
Database MS Access 20073 MS Access 2007
Programming Microsoft Visual Microsoft Visual S
T
Language Studio 2008 Studio 2010 U
Table 5: Software Requirements D
I
E
S
2. Operational Feasibility
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complete. C
O
M
2.1.5. Train the payroll staff on the payroll system, if necessary.
P
U
As Ultimate Software, consider hiring specialists to train the T
E
payroll staff. Have the payroll department do a mock payroll before
R
running the first payroll. A test run will pinpoint any system glitches.
S
Address issues before the time for doing the actual payroll arrives. T
U
2.1.6. Ensure your payroll department and your finance department is
D
I
working together, if applicable. E
S
Some payroll personnel are responsible for wage reporting and tax
handles tax issues and payroll accounting. If so, ensure the two
2.2.4. Loan
2.2.5. Leave
S
T
U
D
I
E
S
report.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 47
heads.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 48
sector
2.3.8. Computation
Lates
Contribution
External Policy
2.4.1. Plan A:
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 51
proof to have maximum security for the system and database that can
C
only be access solely by an administrator this is to prevent any forms of O
L
loss, leakage, corruption and tampering of the data’s due to other
L
uncontrollable and unforeseen circumstances. E
G
E
2.4.2. Plan B:
O
System
F
The LAN- Based Time Keeping and Payroll using Biometrics for
C
Blanco Family Academy system will be uploaded to www.mediafire.com, O
M
a hosting web site where you can upload unlimited storage up to of P
U
200 MB per file (4GB for Pro users and 10GB for Business users)
T
MediaFire does not enforce waiting times for downloads, limit E
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simultaneous downloading or set bandwidth limits. The admin of the
S
system will solely assign this for the backup. T
U
Database D
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The Database of this system is uploaded also to MediaFire every E
S
end of the day to back-up the record file of this system. The admin of
the system can be update with the latest Microsoft Visual Basic
3. Economic Feasibility
C
3.1 Operating costs: O
M
Operating costs stated the annual of personnel expense, supplies P
and equipment cost required for the existing and proposed system, the U
T
use of this is to compare both of them to analyze which save more. The E
R
total annual cost for existing is Php.387,784.20 and in the total annual
S
cost for proposed is Php.196,703.95 (See Appendix H for Economic
T
Feasibility Study) U
D
I
3.2 Development costs:
E
S
Development cost is incurred during the development of the
system are one time investment, its Include the Adequate Software,
C
O
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P
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R
S
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CHAPTER 4
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C
O
A. Survey
M
P
The Employees of Family Blanco Academy respondents’ in terms U
T
of gender and age to answer the survey form to express the situation in E
R
their time keeping and payroll.
S
Table 6 T
U
Distribution of Respondents in Terms of Gender D
I
E
Gender Employee % Rank
S
s
Male 24 45% 2
Female 36 55% 1
Total 60 100%
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Table 7 O
F
Distribution of Respondents in Terms of Age C
O
M
Age Employees % Rank P
20-30 36 60% 1 U
T
31 and Above 24 40% 2 E
Total 60 100% R
S
T
U
Table shows the frequency of the respondents’ profile in terms of D
I
age. The figure shows that majority is 60% of the respondents are aged
E
20-30 years. Next age reveals with a percentage of 40% were S
Question no. 1: Are you satisfied in your current Time keeping system
Table 8
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Total 24 36 60 100% O
F
C
Table shows the distribution of the respondents’ in terms of O
M
satisfaction of Employees in using Bundy clock in their time keeping. It P
U
can be seen from the data that 60% of the employees’ respondents says
T
yes, that they satisfied of using Bundy clock in their time keeping, on E
R
the other hand 40% says no, that they are not satisfied of using Bundy
S
clock in their time keeping. T
U
D
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Question no. 2: Do you want to change your current time keeping and E
S
payroll system in computer time keeping and payroll system using
biometrics?
Table 9
Male Female
Yes 18 30 60%
C
No 4 6 40%
O
Total 24 36 60 100% L
L
E
G
Table shows the distribution of the respondents’ in terms of E
Upgrading in Computerize time keeping and Payroll. It can be seen from
O
the data that 80% of the employees’ respondents says yes, they want to F
upgrade their current time keeping and payroll system into computerize C
O
time keeping and Payroll, on the other hand 20% says no, they don’t M
want to upgrade their current time keeping and payroll system into
P
U
computerize time keeping and Payroll. T
E
R
Male Female
Yes 23 34 60%
No 1 2 40%
Total 24 36 6 100%
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 59
C
Table shows the distribution of the respondents’ in terms of O
L
Biometrics is more accurate than using usual time card. It can be seen L
E
from the data that 95% of the employees’ respondents says yes, G
Biometrics is more accurate than using usual time card, on the other
E
hand 5% says no, using usual time card is more accurate than O
F
Biometrics.
C
O
M
P
U
T
Question no. 4: Do you agree that implementing the proposed system to E
R
your company would lessen the fraud committed by some of the
employees? S
T
U
Table 11
D
I
Distribution of the Respondents in Terms of proposed E
S
system would lessen the fraud committed by some of the
employees.
Male Female
Yes 24 35 60%
No 0 1 40%
Total 24 36 60 100%
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proposed system would not lessen the fraud committed by some of the O
F
employees.
C
O
M
Question no. 5: Do you think that the proposed system will optimized P
U
the process of the company in computing wages and time keeping? T
E
Table 12 R
S
Distribution of the Respondents in Terms of proposed
T
system will optimized the process in computing wages and time U
D
keeping. I
E
S
Male Female
Yes 24 36 60%
No 0 0 40%
Total 24 36 60 100%
wages and time keeping. It can be seen from the data that 100% of all
O
F
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B. User Testing O
M
Level of efficiency of the system when evaluated by the P
U
User Evaluation result of the existing, the prototype system and the T
E
proposed system in terms of: Correctness, Reliability, Efficiency, R
Testability and Portability.
S
T
Table 13 U
D
Results of Software Evaluation According to Respondent’s I
E
Category of Existing System S
l n al n l n k
Mea
O
Legend: E – Excellent P - Poor
F
other hand the computed weighted mean for Reliability category is 2.70 S
T
which describe the analysis as Average. A 2.50 weighted mean is seen U
D
on the Efficiency category that equates to the interpretation of Average, I
E
2.30 weighted mean is shown on the Testability describe as Poor
S
category and 2.60 for Portability which equates to Average. The total
computed weighted mean for the user evaluation result is 2.54 which
Average.
Table 14
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mean for Reliability category is 3.30 which also describe the analysis as
Average.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 64
C
O
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P
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T
E
R
S
T
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Table 15
category and 4.10 for Portability which equates to Good. The total
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computed weighted mean for the user evaluation result is 4.02 which
Integration 12 6 2 2.50 S
Testing
T
U
No. of 20 D
Respondents I
E
Overall 2.35 (Full
S
Interpretation: Compliance)
for the average measurement of Unit Testing 2.30, for the average
Total 20.000 29
Table 18
Ave_Result
O
F
C
O
M
P
U
T
The Table illustrate the computed difference was found to be E
R
significant since the computed value 2.54 from the Existing System, and
S
3.26 from the Prototype System is less than the tabular value of the
T
Proposed System which equates to 4.02 with this result the researcher U
D
rejects the null hypothesis that there is no significant difference I
E
between the effectiveness of the system evaluated by the user S
evaluation result of the present, the proposed system and the prototype
system.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 69
C
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CHAPTER 5 E
C
Summary: O
M
P
The proponents’ interest to conduct an investigation has led them U
T
to understand the payroll system of Blanco Family Academy present
E
problems such as; what are the common problems encountered by the R
payroll records, calculating 13 month pay, tax refund and generate all
use biometrics tool (Fingerprint scanner) that will provide an easy log-in C
O
and log-out of the employees and staff. 4.) Secure the records of M
P
employees and to have more manageable files. 5.) Easy Calculation of
U
Payroll Transaction. 6.) Summarize all the Deducted Contribution of T
E
Employees. R
forms.
used: data flow diagram Data Flow Diagram (DFD), visual table of
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 71
(PFC).
C
O
The proponent also used the Agile Unified Process (AUP) lifecycle
L
model as the method for developing the software. The proponent also L
E
made use of statistical tools such as Weighted Arithmetic Mean and G
E
Likert’s scale.
O
Method of software evaluation was used to prove its operational F
and technical feasibility of the proposed software. The technical C
feasibility was proved by proving information regarding the hardware O
M
and software specifications which include the minimum and maximum P
U
recommendation requirements. T
E
To gather data the proponents conduct a survey to analyze and R
respondents says yes, on the other hand 20% says no; The survey
Average. From the tabulated result, the level of efficiency of the existing S
T
system evaluated is Average. The total computed weighted mean for the U
D
user evaluation result is 3.26 which describes as the overall computed I
E
mean as Average. From the tabulated result, the level of effectiveness of
S
the prototype system evaluated is Average. The total computed
weighted mean for the user evaluation result is 4.02 which describes as
the overall computed mean as Good. From the tabulated result, the level
inference, the total computer weighted mean for the system evaluation
O
F
Conclusion
C
The system proposal entitled “LAN-Based Time Keeping and O
M
Payroll System using Biometrics for Blanco Family Academy” will be P
U
beneficial to the company for maximizing its profits; and minimizing T
manpower and additional equipments necessary for “LAN-Based Time
E
R
keeping and Payroll System.
S
T
With the use of this new system, computations and gathering are
U
all accurate, Data manipulating and processing are expedited, report D
I
generations ate faster and security for the held are better, and E
S
consumes less office space, a powerful business tool that would greatly
computed value 2.54 from the Existing System, and 3.26 from the
Prototype System is less than the tabular value of the Proposed System
which equates to 4.02 with this result the researcher rejects the null
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 74
C
Recommendation
O
M
Based on the performance of the LAN-Based Timekeeping and P
U
Payroll system using Biometrics, the researchers highly recommend that T
E
this study be implemented to the Blanco Family Academy and other
R
possible branches. Also with its dependable performance and easy to
S
use procedures, this study can be a great help for companies and T
U
organizations concerning their Time Keeping and Payroll system using
D
Biometrics. I
E
S
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 75
C
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E
G
E
O
F
Appendix A C
O
M
P
U
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E
R
S
T
U
D
I
E
S
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 76
Transcript of Interview
C
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E
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F
C
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P
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 77
C
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C
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P
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Appendix B
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 78
Context Diagram
C
O
L
L
E
G
E
0 Payroll Report
Payslip
Login
O
FingerPrint F
Employee LAN-BASED TIMEKEEPING Human Resources
AND PAYROLL SYSTEM Employee Details
FOR BLANCO FAMILY
Invalid Finger Print
ACADEMY C
SSS,PhilHealth, Pag-Ibig,
TAX Details
O
M
P
Employee
Details
U
Login
SSS,PhilHealth, Pag-Ibig,
TAX Details T
Payroll
Report E
R
S
Accountant
T
U
D
I
E
Figure 4: Context Diagram for Time keeping and Payroll System S
for Blanco Family Academy
Appendix C
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 79
C
Invalid Fingerprint
1
D1 Employee File
O
L
Fingerprint
Employee
Validate
L
Fingerprint Employee Record Employee Details
D2 Deduction File 67 E
Computed Deductions
(SSS , Pag -Ibig , PhilHealth
WithHolding Tax )
,
Add
G
Employee
E
Computed Gross Pay
2
Compute
Employee Details
O
F
Gross Pay
Accountant / Admin
Computed Gross Pay
C
Deduction Tables Employee File
D3 D1 D2 Deduction File
(SSS , PhilHealth , Pag -Ibig )
3 Employee Attendance Record Deduction Detail
Computed Payroll
Payslip
payroll
Report P
(net pay deductions )
Payslip
Payroll
Report
Payroll
Report
U
D1 Employee File Employee Admin Accountant
T
E
R
Employee Details
Deduction Details
7 D2 Deduction File
SSS , Pag -Ibig , PhilHealth
Deduction
S
T
Update D3 Deduction
(SSS , Pag -Ibig , PhilHealth )
Deduction or
Withholding Tax
Employee D4 Withholding Tax
Files
U
Deduction details
Employee details
,
Appendix D
System Flowchart
C
O
L
L
E
G
Human
Add Employee
Enter New
Em ployee Employee
Tim e Tim esheet E
Resources In & Out
information
O
F
Calculate
Set Basic Retrieve Old Finger Print Reports
Total hours
Salary Em ployee Record Registration
of worked
C
O
Calculating Calculating all
M
Allowances
Scanning
Finger Print
Payroll the Earnings P
Processess and D eductions
U
T
Deductions
E
Payslip
and Tim ekeeping Payslip R
Loans And
Payroll
S
T
Em ployees
U
D
I
E
S
Appendix E
Proponents : Chester I . Barry and Joemel Valenzuela Program : LAN -BASED Timekeeping and Payroll
System using Biometrics for Blanco Family Academy
Module : 1.1 Employee Management C
O
INPUT PROCESS OUTPUT L
L
Add New Employee’s Input and Save Employee’s
E
New Employee Information
Information Information G
E
Employee Information
Edit Employee’s Information Search Employee and edit
updated
O
F
Search Employee to be
Set Schedule
Scheduled
Employee Schedule Updated
C
O
Input Basic Salary Rate
M
Set Employees Salary
And reset deduction
Employee Salary Updated
P
U
T
E
R
Proponents : Chester I . Barry and Joemel Valenzuela Program : LAN -BASED Timekeeping and Payroll
System using Biometrics for Blanco Family Academy
Module : 1.2 Finger Print Registration S
T
INPUT PROCESS OUTPUT
U
D
Employee Name Request Set Name of Finger Print
Validating Employee
Fingerprint
I
E
S
Finger to be enrolled Scanning of Fingerprint Employee Fingerprint updated
Proponents : Chester I . Barry and Joemel Valenzuela Program : LAN -BASED Timekeeping and Payroll System using
Biometrics for Blanco Family Academy
Module : 1.3 Attendance Monitoring
C
INPUT PROCESS OUTPUT O
L
L
Scanning of Employee
Fingerprint
Verifying the Finger Print
Login /Logout
Time log updated E
G
E
Getting the Schedule to be
Manual Input of Time Time log updated
Logged
O
F
Proponents : Chester I . Barry and Joemel Valenzuela Program : LAN -BASED Timekeeping and Payroll System using
Biometrics for Blanco Family Academy C
Module : 1.4 Payroll Transaction
O
INPUT PROCESS OUTPUT M
P
U
Employee Name
Generate the employee’s
Payroll
Payroll Results T
E
R
Proponents : Chester I . Barry and Joemel Valenzuela Program : LAN -BASED Timekeeping and Payroll System using S
Biometrics for Blanco Family Academy
Module : 1.5 Loan T
U
INPUT PROCESS OUTPUT
D
I
Search Employee Name
Set Type of Loan and Interest Loan Updated E
And Amortization Period
S
Checking of cash to be
Input amount of cash advance Cash advance updated
borrowed
Proponents : Chester I . Barry and Joemel Valenzuela Program : LAN -BASED Timekeeping and Payroll System using
Biometrics for Blanco Family Academy
Module : 1.6 Leave
Enrolled sections to be
Select User New User Added
accessed by a user
Appendix F
C
1.9
O
1.6 1.7 1.8
Leave Holiday Reports
Access
Control M
P
U
Figure 8: Visual Table of Content for Time keeping and Payroll T
System for Blanco Family Academy E
R
S
1.2 T
Finger Print U
Registration
D
I
E
S
1.2.1 1.2.2
Search Scan
Employee Finger
1.1
E m ployee
M anagem ent C
O
L
L
E
G
1.1.1 1.1.2 1.1.3 1.1.4 1.1.5 1.1.6 1.1.7
A dd E dit D elete S ave S et S et Search E
E m ployee E m ployee E m ployee E m ployee S alary S chedule E m ployee
O
F
S
1.3.1
T
Time In & Out U
Identifier D
I
E
S
Figure 8.3: Attendance Monitoring
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 87
1.4
Payroll C
Transaction O
L
L
E
1.4.1
1.4.2 1.4.3
1.4.4 G
Search Schedule E
Calculate Print
Employee Information
O
F
Figure 8.4: Payroll Transaction
C
O
M
P
1.5 U
Loan
T
E
R
S
1.5.1 T
Search 1.5.2 1.5.3 1.5.4
Loan Type Loan Am ount Am ount Period U
E m ployee
D
I
E
Figure 8.5: Loan S
1.6
Leave
1.6.1 1.6.3
1.6.2
Search Submit
Set Date
Employee Leave
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 88
C
O
L
L
E
G
E
O
Figure 8.6: Leave
F
C
O
M
1.7 P
Holiday U
T
E
R
S
T
1.7.1 1.7.2 1.7.3
Set Holiday Save Delete
U
D
I
E
Figure 8.7: Holiday S
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 89
1.8
Reports
C
O
L
L
1.8.1
Payslip
1.8.2
Tax
1.8.3
SSS
1.8.4
PhilHealth
1.8.5
Pag-IBIG
E
G
E
O
1.8.7
1.8.6 Loan
1.8.8 1.8.9 F
Timesheet 13 th Month Tax Refund
Contribution
S
T
U
1.9.6
1.9.1 1.9.2 1.9.3 1.9.4 1.9.5
Set U sernam&e D
Select User Enrolled N on Enrolled Subm it C ancel
Passw ord I
E
Figure 8.9: Access Control S
Appendix G
Age
Address Status C
Empname
EmployeeID
Position
Division
DeptID DeptName
O
Admin Register Employee
Works
Department
L
For
L
EmployeeID Name E
File Record Has G
E
Date
Department
Daily Time
Record Position O
Position F
PositionID PositionName
Goes
To
C
O
M
Distributes
Payslip
Accountant
P
U
T
Employees Computes Deduction Determine
E
R
EmployeeID Name Department
Employee’s Loans
Salary &
Taxes
S
PagIBIG T
ITW (BIR ) Gross Pay U
PhilHealth
SSS
Net Pay
D
I
E
S
Figure 9: Entity Relation Diagram of Time Keeping and Payroll
System for Blanco Family Academy
Appendix H
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 91
Economic Feasibility
OPERATION COST (Existing)
C
O
L
A. Personnel Monthly L
Annually E
(2) Payroll Personnel @ 16,000 32,0000.00 384,000.00 G
E
32,000.00 384,000.00
O
B. Supplies
F
(2) Log book @ 85.00 170.00 2,040.00
C
(5) Ball pen @ 7.00 35.00 420.00 O
M
(2) Two small box staple wire @ 19.25 38.05 462.00 P
U
(1) Liquid eraser @ 25.00 25.00 300.00 T
E
(1) Small box of paper clip @ 21.00 21.00 252.00
R
Total Supplies Cost 289.05 3,474.00
S
T
U
C. Equipment D
I
(1) Calculator @ 270 Salvage value = 270.00 * .2 E
S
= 54.00
= 216.00/year
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 92
= 15.00
C
Description value = 75.00 – 15.00 O
L
1 L
E
= 60.00/year
G
(1) 12inch ruler @ 24.00 Salvage value = 24.00 * .2 E
= 4.80 O
F
Description value = 24.00 – 4.80.00
C
1
O
M
=19.20/year
P
Total Equipment Cost: 310.20 U
T
A. Personnel 384,000.00 E
B. Supplies 3,474.00 R
C. Equipment 310.20
S
Total Annual Cost (Existing System) 387,784.20
T
U
D
OPERATION COST (Proposed) I
E
A. Personnel Monthly S
Annually
(1) Payroll Personnel @ 16,000 16,000.00 192,000.00
B. Supplies
C
(2) Ball pen @ 7.00 14.00 168.00 O
L
(4) Folder @ 8.00 32.00 384.00 L
E
(4) Fastener @ 3.00 12.00 144.00
G
(1) Ream bond paper @ 160.00 160.00 1,920.00 E
218.00 2,616.00 O
F
C. Equipment
C
(1) Medium stapler @ 75.00 Salvage value = 75.00 * .2
O
M
= 15.00
P
Description value = 75.00 – 15.00 U
T
1 E
R
=60.00/year
S
(1) Canon printer @ 6525.00 Salvage value = 6525.00 * .2
T
= 1,305.00
U
D
Description value = 6525.00 – 1305.00 I
E
3 S
=1,740.00/year
= 160.00
3
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 94
=213.33/year
A. Hardware Cost
(3) Computer set @ 16181.00
=1200.00/year
= 160.00
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 96
3
C
=213.33 year O
L
1BOX RJ45 @ 150 .00 Salvage value =150.00 * .2 L
E
= 30.00
G
Description value =150.00 – 30.00 E
3 O
F
=40.00/year
C
(1) Router @ 1398 .00 Salvage value = 1398.00 * .2
O
M
= 270.6
P
Description value =1398.00 – 270.6 U
T
3 E
R
=375.8/year
S
(1) Canon printer @ 6525.00 Salvage value = 6525.00 * .2
T
= 1305.00
U
D
Description value = 6525.00 – 1305.00 I
E
3 S
=1740.00/year
B. Software Cost
C
A. Hardware Cost 16,138.31 O
B. Software Cost 486.26 L
C. Labor Cost 48,000.00 L
E
D. Supplies Cost 682.00
G
E. Electric Consumption Cost 3,650.00
E
F. Food and Transportation Cost 2,000.00
Total Development Cost 22,956.57 O
F
C
Cost and Benefits Analysis
O
M
P
Existing Cost 387,784.20 U
T
Proposed System Cost 196,703.95 E
R
Annual Cost Saving 191,980.25
S
T
YEAR ANNUAL COST PRESENT VALUE CUMMLATIVE U
D
BENEFIT PRESENT VALUE
I
1 191,980.25 171,438.00 171,438.00 E
2 191,980.25 153,200.00 324,628.00 S
3 191,980.25 136,690.00 461,318.00
=191,980.25* .797 O
F
Present Value =191,980.25* 1 (1+12/100)3 136,690.00
=191,980.25* .636 S
Present Value =191,980.25* 1 (1+12/100)5 108,853.00 T
U
=191,980.25* 1 / for fifth year D
I
(1.12 x 1.12 x 1.12 x 1.12 x1.12) E
S
=191,980.25* .567
Formula:
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 101
S
T
U
D
I
E
S
Appendix I
Survey Form
To the Respondent,
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 102
Your Answer to the questions is solicited with great trust that you will answer
C
the questions with the truth and sincerity. Your honest answers will be treated with O
utmost confidentiality and that they will not be used for any purposes except for this L
particular research. L
Thank you very much for your cooperation. E
G
Chester I. Barry
E
Joemel A. Valenzuela
O
Researcher
F
C
Name of Respondents:
O
M
A. Gender:
P
U
B. Age: T
C. Profession: E
R
2. Do you want to change your current system to Timekeeping and Payroll System
using Biometrics?
Yes No
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 103
3. Do you think using biometrics is more accurate than using the usual time card?
C
Yes No O
L
L
4. Do you agree that implementing the proposed system to your company would E
lessen the fraud committed by some of the employees? G
E
Yes No
O
5. Do you think that the system will optimize the process of the company in
Computing wages and the timekeeping?
F
C
Yes No
O
M
P
U
Signature T
E
R
S
T
U
D
I
E
S
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 104
C
O
Appendix J L
L
User Testing Form E
G
The undersigned is currently working on our thesis entitled “LAN-BASED
Timekeeping and Payroll System using Biometrics for Blanco Family
E
Academy”.
O
Your Answer to the questions is solicited with great trust that you will answer the
F
questions with the truth and sincerity. Your honest answers will be treated with utmost
confidentiality and that they will not be used for any purposes except for this particular
research. C
O
Thank you very much for your cooperation.
M
Chester I. Barry P
Joemel A. Valenzuela
U
T
Researcher E
In a scale of 1 to 5, Kindly test the system according to the following criteria
R
on software quality. Place a check in a box that corresponds to your score.
S
5 – Excellent 4- Good 3- Average 2-Poor 1-Needs
T
Improvement
U
D
I. CORRECTNESS ( refers to the extent to which a program satisfies its
I
specification and fulfil the user’s objective) E
5 4 3 2 1 Remarks:__________________________ S
5 4 3 2 1 Remarks:__________________________
C
O
IV. TESTABILITY (referred as the effort required testing the program to
ensure the program performs its intended function).
L
How hard is it to test this program considering the degree to which it can be L
understood E
5 4 3 2 1 Remarks:__________________________ G
E
O
F
V. PORTABILITY (referred to the effort required to transfer the program from
one hardware and / or software system environment to another). Does the
system is made up of separate modules that can be rearranged, replaced or C
interchanged easily. O
5 4 3 2 1 Remarks:__________________________
M
P
U
T
Evaluated By: E
R
C
O
Appendix K L
L
System Testing Form E
G
SYSTEM TESTING EVALUATION FORM
E
Kindly test the system modules according to its functions and performance with the following
categories: O
Where: F
C
3 – Full Compliance O
2 – Partial Compliance M
P
1 – Non Compliance
U
T
I. BLOCK BOX TESTING (Test are based on requirements and functionality)
E
and R
WHITE BOX TESTING (Test are based on coverage of code statement,
branches, paths, conditions).
S
T
U
NC PC FC REMARKS D
I
E
TIME LOG FORM S
*Log-In __________________________
*Log-Out __________________________
*Submit button
__________________________
MANAGEMENT FORM
*Holiday Button
__________________________
*Report Button
__________________________ C
O
*Access Control Button
__________________________
L
L
*Logout Button E
__________________________
G
E
O
F
EMPLOYEE MANAGEMENT FORM
C
* Add Record O
__________________________
M
* Delete Record P
__________________________ U
* Edit Record
T
__________________________ E
R
* Save Record
__________________________
S
* Clear T
__________________________ U
* Set Schedule D
__________________________ I
E
*Day
__________________________
S
*Time-In
__________________________
*Time-Out
__________________________
*Add
__________________________
*Delete
__________________________
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 109
* Salary Button
__________________________
*Reset C
__________________________ O
M
*Save
__________________________
P
U
*Allowances T
__________________________
E
*Rice R
__________________________
S
*Clothing
__________________________ T
U
*Laundry D
__________________________
I
*Transportation E
__________________________ S
*Cell phone Load
__________________________
*Medicine
__________________________
*Others
_________________________
* Search Name
__________________________
PAYROLL TRANSACTION O
F
* Search
__________________________
C
* Schedule Information O
__________________________
M
* Calculate P
__________________________ U
T
* Overtime
__________________________ E
R
* Print
__________________________
S
* View Calculation T
__________________________ U
LOAN / CASH ADVANCE FORM
D
I
* Search E
__________________________
S
* Loan Type
__________________________
* Loan Amount
__________________________
* Interest
__________________________
* Payment Period
__________________________
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 111
* Save Loan
__________________________
* Delete Loan
C
__________________________
O
* Cash Advance L
__________________________ L
*Amount E
__________________________ G
E
* Save Cash Advance
__________________________
O
* Delete Cash Advance F
__________________________
C
O
LEAVE FORM
M
* Search P
__________________________ U
* Type of Leave
T
__________________________ E
R
* Set Date Leave
__________________________
S
* Submit T
__________________________ U
D
I
HOLIDAY FORM E
* Holiday Date S
__________________________
* Holiday Name
__________________________
* Set Holiday
__________________________
* Add
__________________________
* Delete
__________________________
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 112
* Save
__________________________
C
REPORT FORM O
L
* Payroll
__________________________
L
E
*Report Type G
__________________________
E
*GroupType
__________________________ O
F
*Individual Type
__________________________
C
*Month O
__________________________
M
*Year P
__________________________ U
*Generate Report
T
__________________________ E
R
* TAX
__________________________
S
*Report Type T
__________________________ U
*GroupType
D
__________________________ I
E
*Individual Type
S
__________________________
*Month
__________________________
*Year
__________________________
*Generate Report
__________________________
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 113
* SSS
__________________________
*Report Type
C
__________________________
O
*GroupType L
__________________________ L
*Individual Type E
__________________________ G
E
*Month
__________________________
O
*Year F
__________________________
*Generate Report C
__________________________ O
M
P
* PhilHealth U
__________________________ T
*Report Type E
__________________________ R
*GroupType
__________________________
S
T
*Individual Type U
__________________________ D
*Month I
__________________________ E
S
*Year
__________________________
*Generate Report
__________________________
* PAG-IBIG
__________________________
*Report Type
__________________________
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 114
*GroupType
__________________________
*Individual Type
C
__________________________
O
*Month L
__________________________ L
*Year E
__________________________ G
E
*Generate Report
__________________________
O
* Timesheet F
__________________________
*Report Type C
__________________________ O
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*GroupType
__________________________
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*Individual Type T
__________________________
E
*Month R
__________________________
S
*Year
__________________________ T
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*Generate Report D
__________________________
I
E
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* Loan
__________________________
*Report Type
__________________________
*SSS Loan
__________________________
*PAG-IBIG
__________________________
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 115
*Month
__________________________
*Year
C
__________________________
O
*Generate Report L
__________________________ L
E
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* Others E
__________________________
*Report Type O
__________________________ F
*13 Month Pay December
__________________________ C
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*13 Month Pay March
M
__________________________
P
*Tax Refund U
__________________________ T
*Year E
__________________________ R
*Generate Report
__________________________
S
T
ACCESS CONTROL FORM U
__________________________ D
* Search I
__________________________ E
S
*Drop Acess
__________________________
* Usename
__________________________
* Password
__________________________
* Save
__________________________
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 116
* Delete
__________________________
C
II. UNIT TESTING (The most micro sale of testing is to test particular functions O
or code modules, particularly done by a programmer not testers, as it
requires detailed knowledge of the internal program design and code.)
L
L
NC PC FC Remarks
E
G
TIME LOG FORM E
________
PAYROLL TRANSACTION S
________ T
LOAN / CASH ADVANCE FORM U
________ D
I
LEAVE FORM
________ E
S
REPORT FORM
________
LOGOUT FORM
________
Login Button
O
F
This serves as the button if you already entered __________
S
Finger Print Scanning T
This is the area were the Employee U
D
can scan their Fingerprint to Time in/out __________
I
E
VI. INTEGRATION TESTING (Testing of combined parts of an application to determine S
if they function together correctly. The parts can be code modules, individual
applications, etc.) Client and server application on a network capable of copping
errors.
NC PC FC REMARKS
Recommendations / Comments: C
___________________________________________________________________________________________
O
___________________________________________________________________________________________ L
___________________________________________________________________________________________ L
___________________________________________________________________________
E
G
Date Schedule of Re-Testing: E
O
_____________________________________________________ F
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Tested by: M
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______________________________________________________ T
Signature over Printed Name / Designation/ Company E
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 119
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Appendix L E
G
Existing System E
O
This Organization is maintaining most of their day-to-day F
transactions date in the register (manually). The employees of the
C
organization are doing the whole work manually. All the work is done O
manually (maintained and registers) so different employees are M
appointed for the maintenance of register containing all information P
U
related to the organization
T
The Timekeeping and Payroll System of the Blanco Family
E
R
Academy is inaccurate sometimes when it comes to computing their
time logs and payroll. Also, the Employees of the company are using S
Bundy Clock to indicate in their Date Time Card their time of work in T
U
and out every day and the Accountant administrator based the
D
wages of each employee in that time Card. It is hustle to use and I
long term creating the payroll slip, and the time keeping which the E
S
Human Resources need to encode all the attendance of employee
using spreadsheets. Therefore the Company’s Time Keeping and
Payroll system need improvement.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 120
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Appendix M E
Thesis Proposal G
E
Our Lady of Fatima University
O
College of Computer Studies
F
INITIAL THESIS PROPOSAL
C
O
Name of Proponents: M
P
Barry, Chester I. U
T
Valenzuela, Joemel A.
E
R
Propose Title 1: S
LAN-BASED Timekeeping and Payroll system using Biometrics for T
Blanco Family Academy U
D
I
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Area of Investigation:
S
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Prospective users/beneficiaries: R
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Employees T
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The employees of the company will have a better access. The I
proper time keeping process will follow and the salary for the hours that E
the employees have worked will be accurate. S
HR Personnel
Managing the time keeping will not be the same again as they will
experience relieve. It would be fast and easy for them to handle
transactions such as report making and monitoring time entries. Further
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 122
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Appendix N I
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Adviser’s Acceptance Form S
TECHNICAL ADVISER’S ACCEPTANCE FORM
The students whose names and signatures fixed below have agreed to choose
you as their Thesis Adviser for the research entitled:
1. Barry, Chester I.
2. Valenzuela, Joemel A.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 123
1. Render at least one (1) hour per week as consultation hour to discuss
C
matters related to their research. O
2. Guide the Students in accomplishing the manuscripts (ACM) Format L
Including all the details necessary for the documents in accordance with L
the thesis format given by the Thesis subject adviser.
3. Provide assistance in designing and / or coding the software of the E
project. G
4. Recommend the group for mock and final defense if deemed E
appropriate.
5. Rate the students by giving them the equivalent 20% of their final grade
in accordance with guidelines and criteria provided by the thesis subject O
adviser related to document and software. F
Hoping for your utmost cooperation for the continued development of our C
students. O
M
P
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Appendix O E
S
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 124
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Appendix P
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 125
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 127
Appendix Q
Grading Sheet
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 128
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 129
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Appendix R
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Appendix S
Total 11 100.0 C
O
Table 19: Correctness Evaluation of Existing M
P
Reliability Evaluation of Existing U
T
Frequency Percent Valid Cumulative E
Percent Percent
R
Valid Poor 4 36.4 40.0 40.0
S
Averag 5 45.5 50.0 90.0 T
e U
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Good 1 9.1 10.0 100.0
I
Total 10 90.9 100.0 E
S
Missing System 1 9.1
Total 11 100.0
C
Frequency Percent Valid Cumulative
O
Percent Percent
M
Valid Poor 7 63.6 70.0 70.0 P
U
Averag 3 27.3 30.0 100.0
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e
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Total 10 90.9 100.0
R
Percent Percent
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Table 23: Portability Evaluation of Existing
F
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Correctness Evaluation of Prototype
O
Frequency Percent Valid Cumulative M
Percent Percent P
U
Valid Poor 1 9.1 10.0 10.0
T
Averag 7 63.6 70.0 80.0
E
e
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Total 11 100.0 C
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Table 25: Reliability Evaluation of Prototype M
P
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Efficiency Evaluation of Prototype
R
Frequency Percent Valid Cumulative
Percent Percent S
T
Valid Poor 2 18.2 20.0 20.0 U
Averag 3 27.3 30.0 50.0
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Good 5 45.5 50.0 100.0 S
Total 10 90.9 100.0
Total 11 100.0
Total 11 100.0
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Correctness Evaluation of Proposed
O
L
Frequency Percent Valid Cumulative L
Percent Percent E
G
Valid Average 3 27.3 30.0 30.0
E
Good 5 45.5 50.0 80.0
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Excellen 2 18.2 20.0 100.0 F
t
Total 11 100.0
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O
L
Efficiency Evaluation of Proposed L
E
Frequency Percent Valid Cumulative G
Percent Percent E
Valid Average 2 18.2 20.0 20.0
O
Good 5 45.5 50.0 70.0 F
Excellen 3 27.3 30.0 100.0
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Total 10 90.9 100.0 M
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Missing System 1 9.1 U
T
Total 11 100.0
E
Table 31: Efficiency Evaluation of Proposed R
S
Testability Evaluation of Proposed T
U
Frequency Percent Valid Cumulative D
Percent Percent I
E
Valid Average 2 18.2 20.0 20.0
S
Good 7 63.6 70.0 90.0
Total 11 100.0
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Portability Evaluation of Proposed G
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Frequency Percent Valid Cumulative
Percent Percent
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Valid Average 1 9.1 10.0 10.0 F
Total 20.000 29
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Appendix T E
User Manual O
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Figure 10: Main Form E
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Main Form
3.) Login- it display the login name and time of the employee.
5.) Logout-it display the logout name and time of the employee.
6.) Manual login- it allow the user to input the logged manually.
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Figure 11: Form Manual Login T
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Form Manual Login R
1.) Username- Where the user inputs the username. S
2.) Password- Where the user inputs the password. T
U
3.) Login- Submit the username and password to enter the Form D
schedule. I
E
4.) Back-cancel the session and to go back to the Main Form.
S
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 141
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Figure 12: Form Manual E
R
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Form Manual T
1.) Employee Information- Select an Employee that will add a date U
and time schedule. D
I
2.) Date- it allow the user to select a date that will to set the E
schedule. S
3.) Get Schedule- it allows the user to view the Schedule.
4.) Time- where the user inputs the time of the employee’s time in
and out.
6.) Back- it allow the user to close the form and go back to the main
form.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 142
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Figure 13: Login Form
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Login Form M
P
1.) Username- Where the user inputs the username.
U
2.) Password- Where the user inputs the password. T
E
3.) Login- Submit the username and password to enter the Form R
Management.
4.) Cancel -cancel the session and to go back to the Main Form. S
T
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 143
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Figure 14: Form Management
Form Management
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1.) Employee Management- it allows the user to add new employee M
Information, were it can be edited, set it salary delete and view P
the information about the employee. U
T
2.) Finger Print Registration- It allows the user to select an
E
employee that will enroll its fingerprint.
R
3.) Payroll Transaction- Where the user select an employee to view
the work details and compute its salary deduction. S
T
4.) Loan- it allow the user to view, add a new loan and cash advance U
for an employee. D
5.) Leave- it allow the user to set a leave for an employee whether it
I
Vacation, Sick, Paternal or Maternal leave. E
S
6.) Holiday- It set a Holiday if it’s Special or non working Holiday.
8.) Control access- It allows the admin to add an account that can
be access a limited section in the system.
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Figure 15: Employee Management Form
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Employee Management Form O
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1.) Search- It allows the user to search the name of the Employee. P
U
2.) Next & Previous – it allows the user to view the next or previous
T
Employee.
E
3.) Employee Information- it allow the user to enter new and edit R
information of the employee.
S
4.) Add Employee- where the user can add new employee
T
Information. U
5.) Edit Employee- where the user can edit the employee D
information. I
E
6.) Salary- allows the user to set the salary for the employee. S
7.) Set Schedule- allows the user to set the schedule of the
employee
8.) Delete Employee- where the user can delete the current
employee.
9.) Clear- where the user can clear the information of the employee.
10.) Save Employee- allows the user to save the new employee
information.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 145
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Figure 16: Form Schedule M
P
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Form Schedule
T
1.) Day- it allow the user to select the days of work of an employee. E
R
2.) Start Time- It allows the user to select what time of start of work
on the employee. S
3.) End Time- It allows the user to select what time of end of work on T
the employee. U
D
4.) Add- where the user can add the days and time of schedule of the I
employee. E
S
5.) Delete- where the user can remove the days of worked the
employee.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 146
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Figure 17: Salary Form
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Salary Form O
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1.) Allowances- it allows the user to add some aalowances into the P
employee. U
2.) Monthly Salary- it allows the user to enter the basic salry of the T
employee. E
R
3.) Deductions- it allow the user to see the deductions of SSS,
Philhealth and Tax and its contributions every month. S
T
4.) Table- it will view the deduction table of SSS, Philhealth and Tax.
U
5.) Reset- it resets all the deduction of employee. D
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6.) Save- it saves the deductions of an employee. E
S
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 147
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Figure 18: Finger Print Registration Form
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Fingerprint Registration Form M
1.) Emloyeename- it allows the user to select the employee to be
P
registered its fingerprint. U
T
2.) Search- it allows the user to search employee. E
R
3.) Input finger- it allow the user to select what finger to be
registered.
S
4.) Register- it registered the finger print of the employee. T
U
5.) Cancel- cancel the registration of the finger print. D
6.) Sensor- it recognize the fingerprint of employee to be registered. I
E
S
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 148
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Figure 19: Payroll Transaction Form O
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Payroll Transaction Form P
1.) Search- it allows the user to search the employee.
U
T
2.) Print-shows the print results of payslip of the employee. E
R
3.) Close-it close then form and stop the transaction.
4.) Next & Previous- it view the next and previous employee. S
T
5.) Late and Overtime – it Display the value of lates and overtime. U
6.) Work Details- it shows the worked hours, days, present absent
D
and leave of employee. I
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7.) Deductions- it display the deduction of SSS, Philhealth, Tax and S
Loans.
9.) Year-it allows theuser yto input on what year he/she wants to
transact.
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 150
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Figure 20: Loan Form P
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Loan Form T
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1.) Search- it allows the user to search the employee’s name.
R
2.) Loan Type- it allows the user to select on what type of loan that S
T
it will be given to the employee.
U
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3.) Loan Amount and Interest- it inputs the amount and interest I
E
the loan. S
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Figure 21: Leave Form I
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Leave Form
3.) Type of leave- where the user can select what type of leave.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 152
5.) Exit- it close the form and back to the Form Management. C
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Figure 22: Holiday Form
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Holiday Form U
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1.) Date- sets the date of Holiday.
E
S
2.) Description- the user inputs the description of holiday.
3.) Holiday Type- it allows the user to choose what type of holiday
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Figure 23: Form Reports U
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Form Reports S
2.) Report Type- where the user can select a type of report whether
4.) Month- it allows the user to select what month he/she wants to
generate.
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5.) Year- it allows the user to select what year he/she wants to
L
generate. L
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6.) Generate- it allows the user to generate the Report.
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6
Form Access Control
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 155
1.) Select user – it allows the admin to select user that he/she wants
4.) Enrolled button- it allows the admin to enroll some section that O
F
he/she wants to give some access in the system.
C
5.) Username- it allows the user to input its username to accessed O
M
the system.
P
U
6.) Password- it allows the user to input its password to accessed T
E
the system.
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Bibliography
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 156
A. Books
O
Computer Engineers: “Computerized Daily Time Record System”, F
CHESTER I. BARRY C
O
Address: C-436 MH Del Pilar Brgy. San Isidro,
Antipolo City L
Mobile: +639164849900 L
E-mail Address: chester_barry@yahoo.com E
schet_barry@hotmail.com G
E
OBJECTIVE:
C
SEMINAR ATTENDED:
O
• Youth Conference in IT: Think IT! Do It!, University of the Philippines L
Diliman, Quezon City (February 18, 2011). L
• “Network Management”, Our Lady of Fatima University, Antipolo City E
(September 14, 2010). G
E
• “Non Linear Video Editing”, Our Lady of Fatima University, Antipolo City
(September 14, 2010).
O
• “Personality Development Seminar”, “Empowering mind through F
Information Technology”, Our Lady of Fatima University, Antipolo City
(December 10, 2009).
C
• “Visual Basic .Net and Net Firmware”, “Empowering mind through O
Information Technology”, Our Lady of Fatima University, Antipolo City
(December 9, 2009).
M
P
• “Robotics in Education”, “Empowering mind through Information U
Technology”, Our Lady of Fatima University, Antipolo City (December 7,
2009).
T
E
• “Philippine Youth Congress in Information Technology 2009”, University R
of the Philippines Diliman, Quezon City (September 9, 2009).
TRAININGS: S
T
• On-the-Job-Training U
“United Laboratories Inc.” D
Manufacturing Networking Solutions Group (MNSG) I
Data and System Solution (DSS) E
Research and Manufacturing Compound, 66 United Street
Mandaluyong City.
S
Packaging Material Specification Update using SAP Application.
Corporate Audit in Different warehouse and manufacturing in
Mandaluyong City
and Laguna Cluster.
Monthly Report and Follow up email.
Master Data Completion and 1st Square Update.
Biz right Biz Rule Update.
AFFILIATION:
O
Mrs. Jan Safran Chiong-Parrales F
Our Lady of Fatima University
Faculty
+639105540465
C
O
Dr. Marmelo V. Abante M
Our Lady of Fatima University P
Program Coordinator, CCS U
+63916891208 T
E
Mr. Alberto A. Amora
United Laboratories Inc.
R
DSS-MNSG
+639297069227 S
T
U
I hereby testify that the above are true and correct to the best of D
my knowledge. I
E
S
Chester I. Barry
Proponent
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 162
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F
C
O
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JOEMEL A. VALENZUELA P
Address: B9L10 Marigman St. Golden Hills U
Antipolo City T
Mobile: +639154449213 E
E-mail Address: joemel_valenzuela@yahoo.com R
OBJECTIVE:
S
As a documentator and programmer of this software project my T
knowledge and techniques in doing programming has furthermore U
increase as I will use for facing the real-life of my chosen career.
D
PROFESSIONAL SKILLS: I
E
• Knowledgeable in Microsoft Office (Word, Excel, PowerPoint & S
Outlook).
• Skills in using Linux OS (CENTOS).
• Skills in Visual Basic 2008, Adobe Photoshop CS3 & CS4, Flash4,
PHP and MySql.
• Skills in Computer Networking.
• Knowledgeable in using SAP Application.
• Reliable and adaptable, can easily cope up with pressures and
changing situation.
• Willing and able to do wide variety of tasks.
EDUCATIONAL BACKGROUND:
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 163
O
F
SEMINAR ATTENDED: C
O
• Youth Conference in IT: Think IT! Do It!, University of the
M
Philippines Diliman, Quezon City (February 18, 2011).
P
• “Network Management”, Our Lady of Fatima University, U
Antipolo City (September 14, 2010). T
• “Non Linear Video Editing”, Our Lady of Fatima University, E
Antipolo City (September 14, 2010). R
• “Personality Development Seminar”, “Empowering mind
S
through Information Technology”, Our Lady of Fatima
University, Antipolo City (December 10, 2009). T
U
• “Visual Basic .Net and Net Firmware”, “Empowering mind D
through Information Technology”, Our Lady of Fatima I
University, Antipolo City (December 9, 2009).
E
• “Robotics in Education”, “Empowering mind through S
Information Technology”, Our Lady of Fatima University,
Antipolo City (December 7, 2009).
TRAININGS:
• On-the-Job-Training
AFFILIATION:
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 165
O
Joemel A. Valenzuela
F
Proponent
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