A Day in the Light of IT:

Bug Free Strategic System

By

Group 11 Members:

Khwezikazi Maceba 210149633

Phendulwa Jaxa 208150420
Israel Ndou 219249881
Bongeka Mpiti 210230258

29/04/2019

Lecturer: Mr. Andre De Le Harpe

Submitted as part of the requirements for

ITM400S

in the

B Tech (I.T.)

program at the

Cape Peninsula University of Technology

 Project Status Report

Report author: Bongeka Mpiti, Phendulwa Project title: Bug Free Strategic System
Jaxa, Khwezikazi Maceba,
Israel Ndou

Date of report: 29/04/2019 Report by: Group 11

Executive Summary:
The meeting is about the summary status of the project in terms of the highlights of the main project, as
well as what the team expects to accomplish in the coming weeks and what the team has accomplished
in the past week. Out-sourced team members are more involved in the project and they are doing so
well. System is up and running smoothly, developers and testers are giving full support to maintain the
system. We have about 5 issues left, and our focus is on ad hoc project. Testers have started their tests.
Project Managers will be part of the project to ensure that the team is productive. Project Managers will
share the result with the Business Analysts. This will help us work within our time frame not extend time
for our project. Developers will be ready for any anomalies that might take place during testing.

Introduction:

During the two past weeks, three of our staff were in a horrible car accident. This resulted in our teams
under staffed and working overtime to have the deadline not affected by the situation. Project
managers need to ensure that the team is meeting deadlines and that the work load is not too much. The
team suggested outsourcing (out-tasking) the Snr Developer, Desktop Support Manager and Software
Developer in order to meet the deadline. This suggestion was praised by the stakeholders, as it will
provide great relief on the staffing issues while also ensuring the teams stick to the deadline. We spoke
to HR two weeks ago about out-tasking trained Desktop Support Manager and Software Developer until
we hear feedback about Peter and Jean who are still not fit to work and outsourcing the Snr Developer
who dd not survive the accident. Today HR approved our plan to hiring new Snr Developer, Desktop
Support Manager and Software Developer.

Goals and Objectives:

Goals:

 Get done with all errors and focus more on ad hoc project
 Complete testing within time frame.
 End results must meet the business and user requirements.
 We will maintain and support the system to achieve 99% bug free system.
 We will ensure all personnel are adequate to do the job.

Objectives:
  Stick to given priorities and make recommendations where possible.
 Develop bug free software with performance measures.
 Regular performed roles and responsibilities.
 Reduce costs to maintain within Budget.
 Project scope remains within reach.

Issues Status:

 A strategy needs to be established and agreed upon relative to responding to prioritizing

outstanding bugs and development issues. This issue is being worked.

Change Status:
 Priorities 7,8, 9 and 10 assigned to new Snr Developers and support from the software developer.

Project Status and Progress:

Priority Status Duration

Maintenance and Support Stream

1 and 4 Completed 4 Hrs

2 and 8 Completed 2 Hrs

3 Completed 10 Hrs

5 Completed 12 Hrs

6, 7 ,9 and 10 Completed 6 Hrs

Enhancement/Development Stream

1 Completed 2 Days

2 Completed 3 Days

4 and 5 Open 12 Days

3 and 6 Completed 5 Days

7, 8, 9 and 10 Open To Be Determined

Ad Hoc Projects Stream

Project A and B Open To Be Discussed

 Accomplishments & Plans

Planned accomplishments in this report:

 Continued to execute the communications plan.

 Resources, understaffed and overworked team concerns were identified in the past two weeks, in
response to that the HR has approved outsourcing plan to hiring new team members.
 Task allocation for outsourced Snr Developer, Desktop Support Manager and Software Developer.
 Updated schedule and corrective/contingency plan for unavailable and outsourced team members.

Planned but not accomplished:

 Priorities 7,8,9 and 10 are not prioritized yet by the Business Analyst since they were assigned to the
Snr Developer and support from the software developer who is unavailable.

 Outstanding bugs and development issues which are Priorities 4 and 5

 Manual testing and keeping record of all tests.

 Discussing Ad hoc projects. Main issue the team is facing is that they are under staffed.

Planned actions for the next reporting period:

 Completed priorities 4 and 5, 7,8,9 and 10
 Feedback from all teams regarding progress of tasks
 Testing of tasks done by all teams.
 Organize and archive all project materials for the two upcoming ad hoc projects
 Start to initiate a communications plan, and issues of team under staffed for the two ad hoc
projects.
 Continue to maintain the project control practices current project and upcoming ad hoc projects -
team meetings, status reporting, issues management, change control, work plan, budget
management, document management and risk management.