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“Basic Project Planning Management”

June15th,2013
About

Name: Muvita Aryani,ST

Education: Industrial Engineering – Graduate in 2004

Trisakti University, Jakarta.
Professional Profile: 9 years exposure in Planning & Performance focused in
carrying out operational brown field LNG Gas Plant & EPCI
projects of CPP Platform, Modules, Buildings and Jacket
for Asia and Australia region.
Skillsrelated: • Planning and Scheduling
• Performance, Progress Measurement and Cost
Controlling
• Contract Management & Administration

• Communication
Tools: • Primavera Planning (ver.7)

• Ms. Excel & other Ms.Office

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 ProjectExample

CentralProcessingPlatform GasPlant

LivingQuater
JacketLeg
(AccomodationPlatform)

Subseainfrastructure,Umbilical,Risers FloatingProductionStorage&
andFlowlines(SURF) Offloading(FPSO) 3
Objectives

• TounderstandProjectPhases
• ToknowaboutPlanningvs.Scheduling
• LearningBasicKeyElementstodevelopaBarChart
• LearningBasicProgressMeasurement

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Planning&Scheduling

• Planning
− Istheprocessofidentifyingactivitiesassociatedwithdecisionmaking,
goalsettingandresourcebalancinginordertoachieveProjectcompletion
effectively.
− Isthe“ThinkingPart”

• Scheduling
− IstheprocessofsequencingactivitiesusingStandarddependency
interfacestodevelopanintegratedplantomeetContractrequirements.
− Isthe“MechanicalPart”

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ProjectPlanning
Model&Scope

Fabrication Marine

PROJECT
Engineering Sub-Contract
PLAN

Support Procurement
Functions PROJECT
EXECUTION

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DevelopingtheSchedule
KeyElements
• Contractual:
− ScopeofWork
− WBS
− ContractualConstraintDates
• Engineering:
− Deliverables
• Procurement:
− Deliverables
− ROSDates– RequiredonSiteDates
• Construction:
− Sequence
− ConstructionDeliverables(WorkPackages)
− ManhourEstimates
− ResourcesAvailability
− YardCapacity
− OrganizationChart
• LessonLearned
• Benchmarking

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DevelopingtheSchedule
ActivityIdentification
• Whenidentifyingactivities,considerthefollowing:
− Canbemeasured
− Canbecontrolled
− Havestartandfinishdate
− Haveduration
− Knowsthekeymilestones
− Interdependencies

• Checkingforthecompleteness:
− Isallscopeincluded?
− Willmaterialsbeavailableontimeandintherightquantity?
− Isthecorrectworkingcalendarapplied?
− CanallactivitiesbesummarizedaccordingtotheWBS?
− Doeseachactivityhaveasingleresponsibleperson?

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LevelofSchedule

• ConsistencyismaintainedbetweenALLLevelsofschedule.
• WhenDEVELOPING aprojectschedule,theschedule“rollsdown”
fromtheManagementLeveltotheProjectLevelandthentothe
ControlLevels.
• WhenREPORTING aprojectschedule,theschedule“rollsup”from
theControlLeveltotheProjectLevelandthentotheManagement
Level.
KeyElements
WorkBreakdownStructure(WBS)
A work breakdown structure (WBS), in project management and systems
engineering, is a deliverable oriented decomposition of a project into smaller components.
It defines and groups a project discrete work elements in a way that helps organize and
define the total work scope of the project.

A WBS also provides the necessary framework for detailed cost estimating and control
along with providing guidance for schedule development and control

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KeyElements
Sequence
• Sequence:
Thefollowingofonethingafteranother;acontinuousorconnectedseries.
• Asequencediagramisakindofinteractiondiagramthatshowshowprocessesoperate
withoneanotherandin what order.
− Standard Activity Relationships
Therearefourstandarddependencyrelationshipasshowninthediagrambelow:

1. FinishtoStart FS
A B

2. StarttoStart
A B
SS

3. FinishtoFinish
A B
FF

4. StarttoFinish
A B
SF
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KeyElements
Dates&Duration
• CriticalPath
− Oneormorecontinuouschainsofzeroornegativefloatactivitiesrunningfromthe
starteventtothefinisheventintheschedule.

FreeFloat(FF)– Thelengthoftimecandelaytheearlystartofanactivitywithout
delayingtheearlystartofasuccessoractivity.

TotalFloat(TF)– Thenumberofworkperiodsthatstartorfinishofanactivitycan
bedelayedwithoutaffectingtheprojectfinishdate.
ES EF
D

0 6 6 10 LS LF

D:6 D:4
0 6 6 10
10 15
Start D:5 Finish
10 15

0 2 6 9
D:2 D:3

4 6 7 10

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KeyElements
Dates&Duration

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KeyElements
Man-hourEstimate,Resource&YardCapacity
• Man-hourEstimate
− The amount of work performed by the average worker in one hour. It is used in
written "estimates" for estimation of the total amount of uninterrupted labor required
to perform a task.

• Resource
− Resource are items required to complete a project. Define resources and assign
them to activities to determine the number of people you will need.
Activity ID Activity Name Resource ID % Weight
NBPB34760 Fabricate /assemble cable racks under MD1 - Rack 5 RIGR 15%
NBPB34760 Fabricate /assemble cable racks under MD1 - Rack 5 SFIT 38%
NBPB34760 Fabricate /assemble cable racks under MD1 - Rack 5 SWLD 47%
Total 100,0%

• YardCapacity
− Ability of a shop or work area to complete numbers of work in a day.

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ProjectPlanning
HowtheNumbersComeTogether
• Sequence, Dates & Duration.

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ProjectPlanning
HowtheNumbersComeTogether
• Man-hour & Resources.

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 ProjectPlanning
HowtheNumbersComeTogether
Remaining Early Units

10-Jun-13

11-Jun-13

12-Jun-13

13-Jun-13

14-Jun-13

15-Jun-13

16-Jun-13

17-Jun-13

18-Jun-13

19-Jun-13
Activity ID Activity Name Resource ID Name Start Finish Budgeted Units

Activity Name: NBPBCC104 Fab Plate Girder/Box Girder 10-Jun-13 11-Jun-13 500 250 250
NBPBCC104 Fab Plate Girder/Box Girder $SFIT.Structural Fitter 10-Jun-13 11-Jun-13 190 95 95
NBPBCC104 Fab Plate Girder/Box Girder $SWLD.Structural Welder 10-Jun-13 11-Jun-13 235 118 118
NBPBCC104 Fab Plate Girder/Box Girder
Activity Name: NBPBCC105 Cut Primary and secondary Beam
$RIGR.Rigger 10-Jun-13
10-Jun-13
11-Jun-13
12-Jun-13
75
1160
38
387
38
387 387
CriticalPath
NBPBCC105 Cut Primary and secondary Beam $RIGR.Rigger 10-Jun-13 12-Jun-13 140 47 47 47
NBPBCC105 Cut Primary and secondary Beam $SFIT.Structural Fitter 10-Jun-13 12-Jun-13 456 152 152 152
NBPBCC105 Cut Primary and secondary Beam $SWLD.Structural Welder 10-Jun-13 12-Jun-13 564 188 188 188
Activity Name: NBPBCC106 Cut and Prepare Deck Plates 13-Jun-13 18-Jun-13 600 150 150 150 150
NBPBCC106 Cut and Prepare Deck Plates $SFIT.Structural Fitter 13-Jun-13 18-Jun-13 228 57 57 57 57
NBPBCC106 Cut and Prepare Deck Plates $SWLD.Structural Welder 13-Jun-13 18-Jun-13 282 71 71 71 71
NBPBCC106 Cut and Prepare Deck Plates $RIGR.Rigger 13-Jun-13 18-Jun-13 90 23 23 23 23
Activity Name: NBPBCC116 Fab Plate Girder/Box Girder 2 10-Jun-13 11-Jun-13 500 250 250
NBPBCC116 Fab Plate Girder/Box Girder 2 $SFIT.Structural Fitter 10-Jun-13 11-Jun-13 190 95 95
NBPBCC116 Fab Plate Girder/Box Girder 2 $SWLD.Structural Welder 10-Jun-13 11-Jun-13 235 118 118
NBPBCC116 Fab Plate Girder/Box Girder 2 $RIGR.Rigger 10-Jun-13 11-Jun-13 75 38 38
Activity Name: NBPBCC126 Cut Primary and secondary Beam 2 10-Jun-13 11-Jun-13 1160 580 580
NBPBCC126 Cut Primary and secondary Beam 2 $RIGR.Rigger 10-Jun-13 11-Jun-13 140 70 70
NBPBCC126 Cut Primary and secondary Beam 2 $SFIT.Structural Fitter 10-Jun-13 11-Jun-13 456 228 228
NBPBCC126 Cut Primary and secondary Beam 2 $SWLD.Structural Welder 10-Jun-13 11-Jun-13 564 282 282
Activity Name: NBPBCC136 Cut and Prepare Deck Plates 2 12-Jun-13 14-Jun-13 600 200 200 200
NBPBCC136 Cut and Prepare Deck Plates 2 $SFIT.Structural Fitter 12-Jun-13 14-Jun-13 228 76 76 76
NBPBCC136 Cut and Prepare Deck Plates 2 $SWLD.Structural Welder 12-Jun-13 14-Jun-13 282 94 94 94
NBPBCC136 Cut and Prepare Deck Plates 2 $RIGR.Rigger 12-Jun-13 14-Jun-13 90 30 30 30
Activity Name: NBPBCC146 Install $SWLD.Structural Welder 19-Jun-13 19-Jun-13 24 24
NBPBCC146 Install $SWLD.Structural Welder 19-Jun-13 19-Jun-13 24 24

Remaining Late Units

10-Jun-13

11-Jun-13

12-Jun-13

13-Jun-13

14-Jun-13

15-Jun-13

16-Jun-13

17-Jun-13

18-Jun-13

19-Jun-13
Activity ID Activity Name Resource ID Name Start Finish Budgeted Units

Activity Name: NBPBCC104 Fab Plate Girder/Box Girder 10-Jun-13 11-Jun-13 500 250 250
NBPBCC104 Fab Plate Girder/Box Girder $SFIT.Structural Fitter 10-Jun-13 11-Jun-13 190 95 95
NBPBCC104 Fab Plate Girder/Box Girder $SWLD.Structural Welder 10-Jun-13 11-Jun-13 235 118 118
NBPBCC104 Fab Plate Girder/Box Girder $RIGR.Rigger 10-Jun-13 11-Jun-13 75 38 38
Activity Name: NBPBCC105 Cut Primary and secondary Beam 10-Jun-13 12-Jun-13 1160 387 387 387
NBPBCC105 Cut Primary and secondary Beam $RIGR.Rigger 10-Jun-13 12-Jun-13 140 47 47 47
NBPBCC105 Cut Primary and secondary Beam $SFIT.Structural Fitter 10-Jun-13 12-Jun-13 456 152 152 152
NBPBCC105 Cut Primary and secondary Beam $SWLD.Structural Welder 10-Jun-13 12-Jun-13 564 188 188 188
Activity Name: NBPBCC106 Cut and Prepare Deck Plates 13-Jun-13 18-Jun-13 600 150 150 150 150
NBPBCC106 Cut and Prepare Deck Plates $SFIT.Structural Fitter 13-Jun-13 18-Jun-13 228 57 57 57 57
NBPBCC106 Cut and Prepare Deck Plates $SWLD.Structural Welder 13-Jun-13 18-Jun-13 282 71 71 71 71
NBPBCC106 Cut and Prepare Deck Plates $RIGR.Rigger 13-Jun-13 18-Jun-13 90 23 23 23 23
Activity Name: NBPBCC116 Fab Plate Girder/Box Girder 2 10-Jun-13 11-Jun-13 500 250 250
NBPBCC116 Fab Plate Girder/Box Girder 2 $SFIT.Structural Fitter 10-Jun-13 11-Jun-13 190 95 95
NBPBCC116 Fab Plate Girder/Box Girder 2 $SWLD.Structural Welder 10-Jun-13 11-Jun-13 235 118 118
NBPBCC116 Fab Plate Girder/Box Girder 2 $RIGR.Rigger 10-Jun-13 11-Jun-13 75 38 38
Activity Name: NBPBCC126 Cut Primary and secondary Beam 2 10-Jun-13 11-Jun-13 1160 580 580
NBPBCC126 Cut Primary and secondary Beam 2 $RIGR.Rigger 10-Jun-13 11-Jun-13 140 70 70
NBPBCC126 Cut Primary and secondary Beam 2 $SFIT.Structural Fitter 10-Jun-13 11-Jun-13 456 228 228
NBPBCC126 Cut Primary and secondary Beam 2 $SWLD.Structural Welder 10-Jun-13 11-Jun-13 564 282 282
Activity Name: NBPBCC136 Cut and Prepare Deck Plates 2 12-Jun-13 14-Jun-13 600 200 200 200
NBPBCC136 Cut and Prepare Deck Plates 2 $SFIT.Structural Fitter 12-Jun-13 14-Jun-13 228 76 76 76
NBPBCC136 Cut and Prepare Deck Plates 2 $SWLD.Structural Welder 12-Jun-13 14-Jun-13 282 94 94 94
NBPBCC136 Cut and Prepare Deck Plates 2 $RIGR.Rigger 12-Jun-13 14-Jun-13 90 30 30 30
Activity Name: NBPBCC146 Install $SWLD.Structural Welder 19-Jun-13 19-Jun-13 24 24
NBPBCC146 Install $SWLD.Structural Welder 19-Jun-13 19-Jun-13 24 24
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ProjectPlanning
S-Curves
Budgeted Units 10-Jun-13 11-Jun-13 12-Jun-13 13-Jun-13 14-Jun-13 15-Jun-13 16-Jun-13 17-Jun-13 18-Jun-13 19-Jun-13
Period Total Early 4545 1467 1467 587 350 350 0 0 150 150 24
Cum Total Early 1467 2934 3521 3871 4221 4221 4221 4371 4521 4545
Cum % Total Early 32 65 77 85 93 93 93 96 99 100

Budgeted Units 10-Jun-13 11-Jun-13 12-Jun-13 13-Jun-13 14-Jun-13 15-Jun-13 16-Jun-13 17-Jun-13 18-Jun-13 19-Jun-13
Period Total Late 4545 637 637 1217 980 350 0 0 350 350 24
Cum Total Late 637 1274 2491 3471 3821 3821 3821 4171 4521 4545
Cum % Total Late 14 28 55 76 84 84 84 92 99 100

Budgeted Units 10-Jun-13 11-Jun-13 12-Jun-13 13-Jun-13 14-Jun-13 15-Jun-13 16-Jun-13 17-Jun-13 18-Jun-13 19-Jun-13
Period Actual 0
Cum Actual
Cum % Actual 20 46

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ProgressMeasurement
PercentComplete,EarnedValueandProductivity
WhattoMeasure:
• Structural PlateGirder,DeckPlate,etc.
• Piping SS,CuNi,DuplexFabrication
• ElectricalandInstrumentation Cables,
• Junctionbox,Lighting,etc.
• Mechanical TagEquipment's.
• Painting Structural.
• Pre-Commissioning Acceptance/Completeness.

HowtoMeasure:
• Percent%=PhysicalUnitsorPiecesCompleted
• BudgetedQuantity=BudgetperUnit
• EarnedValue=BQ*%Complete
• Productivity=ActualHoursSpent/Earnedhours

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ScheduleMaintenance
Reporting
Whattoupdate:
• OutofSequence
• LogicChanges
• ProgressUpdate
• Man-hour

Reporting:
• Slippage
• LookAheadSchedule
• Re-Baseline
• Scorecards– Histograms,S-Curves,KPIDashboards
• Yardvs.Project(multipleprojects)

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PresentationCloseOut
Communication

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