SAP Business ByDesign Project-Based Services

Exercises Week 1 Unit 2: Project Stakeholders and How

SAP Business ByDesign Supports Them

EXERCISE 1:

Business scenario:
In your role as project manager you need to get insight into the billing situation of your projects and the
revenue contribution of your team members.

Exercise goals:
In this exercise, you will learn
- How to analyze KPIs (key performance indicators) in the SAP Business ByDesign Launchpad
- How to analyze data in the SAP Business ByDesign Overview

Task 1: Check inventory and invoiced amount for “my projects”

1. Log on to SAP Business ByDesign using the below mentioned credentials for Peter Sellers
a. User ID: projects01s
b. Password: Welcome1
2. In “My Launchpad” - which is displayed after logging on - search for the KPI “Inventory my
projects”. The amount displayed represents time and expenses recorded but not yet invoiced.
3. Note that in the lower left corner the system displays information on when the last refresh of the
KPI happened.
4. Click into the KPI tile and navigate to the KPI detail screen.
5. Identify the current value that was displayed in the KPI tile.
If you want to cross-check, click My Launchpad tab at the bottom of the web browser.
To get back to the KPI detail screen, click the Inventory my projects tab at the bottom of the web
browser.
6. Identify the Target value (0 USD).
7. Verify that the color of the current value coincides with the color coding as defined by the
warning and alert values.
8. Note the reference value that was chosen as the overall inventory of all projects in the company
Almika.
As of the point in time when the preparation of the system was finished, there was only an
inventory for Peter Seller’s project. Thus, the Almika inventory equals the inventory of Peter
Sellers’s projets.
9. Note the inventories (net value open (time and expenses)) that are listed for your – Peter
Sellers’s – individual projects.
10. Click the Chart icon

to change how the information is displayed.

11. Click the Table icon next to the Chart icon to switch back to the tabular view.
12. Since you need more details and want to see the invoiced amounts as well, click Analyze Data

13. Click the Choose icon next to View and click Net Value Invoiced
14. The report now in addition also displays the Net Value Invoiced (Time and Expenses)

15. Close the report by clicking the Close icon

16. Close the KPI details the same way as the report
Task 2: Check revenue contribution of your team members
1. Click the Show/Hide work center navigation icon.

2. Click Home , and then Overview

3. Locate the report tile Revenue Contribution Team Member
4. Since you want to have the breakdown by project, click on the header line Revenue Contribution
Team Member which takes you the report.

5. Click the Views icon and then the Add Fields to Row icon.
6. In the popup tick the line Project and click OK
7. Now, the system will display the respective key figures by Team Member and Project
8. Click the three dots to that are located right of Project and choose Move Up. Now, you see the
respective key figures by Project and Team Member.

Coding Samples
Any software coding or code lines/strings (“Code”) provided in this documentation are only examples and are not
intended for use in a productive system environment. The Code is only intended to better explain and visualize the
syntax and phrasing rules for certain SAP coding. SAP does not warrant the correctness or completeness of the
Code provided herein and SAP shall not be liable for errors or damages cause by use of the Code, except where such
damages were caused by SAP with intent or with gross negligence.

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