002 PTA Policies

DEPARTMENT OF EDUCATION
2018 PARENTS-TEACHERS
ASSOCIATIONS FORUM
POLICIES
Parents-Teachers
Association
Policies
DEVELOPMENT OF PTA POLICIES
DO No. 54, s. 2009 Revised Guidelines Governing Parents-Teachers
DO No. 67, s. 1998
Associations (PTAs) at the School Level
DO No. 67, s. 1998
Elementary and Secondary Schools
DO No. 67, s. 1998
provide forum to discuss issues and

solutions related to the total school
program
DO No. 67, s. 1998
ensure full cooperation of the

parents
DO No. 67, s. 1998
provide mechanism to ensure

proper
coordination with
the members of
community
DO No. 67, s. 1998
provide assistance and serve as support

group & partner
of the school
shall adhere to all
DO No. 67, s. 1998
existing policies
issued by
DepEd
PARENTS
GUARDIANS
TEACHERS
parents of duly enrolled students
PARENTS homeroom advisers, subject

teachers and non-teaching
personnel
TEACHERS
 individual authorized by biological
parents
 relative of student within 4th degree of

consanguinity or affinity
 appointed by competent court as legal

guardian
GUARDIANS individual/institution who has care and

custody of student (orphan)
DO No. 67, s. 1998
School Head
Homeroom
Adviser
Parents/Guardians
School Year
DO No. 67, s. 1998
DO No. 67, s. 1998
same day
15 days
President of
Homeroom PTA
DO No. 67, s. 1998
Homeroom
Adviser
School Year
DO No. 67, s. 1998
30 days
DO No. 67, s. 1998
Municipal
City Provincial
President-elect
 All parents of enrolled students
 Board of Directors & Officers of PTA
 School Head
 Homeroom Advisers
 Subject-Teachers
 Non-teaching Personnel
 convened by PTA Board of

Directors immediately after the
PTA was organized
 convened as maybe
necessary but no less
than twice a year
 venue for
presentation and
discussion of the ff:
● PTA’s programs &
projects
● financial
statements
● reports and other matters
 may consult LGUs, CSOs, etc. to solicit support and active

participation in school activities
teacher-member cannot hold

any position in the PTA
• member of BOD
• Secretary
School Head shall not serve

as members of BOD
• adviser of PTA
Terms of Office
• one (1) year from the date of election
• no case shall a PTA BOD serve for more than two

(2) consecutive terms
• In case of vacancy (resignation. etc.), it shall be

filled by a majority vote of BOD in a special meeting
COMMITTEES: Heads of the

committees shall
 Committee on Finance
preferably come
 Committee on Programs and Projects from BODs,
Homeroom
 Audit Committee Presidents &
Homeroom
 Election Committee Advisers
 Grievance Committee
 Ways and Means Committee
 Committee on External
and Community Affairs
 may or may not be incorporated with the

Securities and Exchange Commission (SEC)
 registered entity shall be used by the
organization of the PTA by the elected BODs
only one (1) PTA to operate which shall

be recognized by the School Head
• formal notification in writing by the
elected BODs
• elected BODs shall submit Oaths of
Office of the Board of Directors and
Officers including a list of directors and
officers
Division PTA
Affairs Committee
DIVISION OFFICE
CHAIRPERSON
Schools Division Superintendent
Division
Division Education Division President of President of
Assistant Schools PESPA the Division
Division Administrative Supervisor the Division
Officer President Federation of Federation
Superintendent (In-Charge of of SSG
(Elementary) PTA
PTA)
or
Division
NAPSSHI
President
(Secondary)
Division PTA Affairs Committee

 monitor the activities of the PTAs
 compliance with reports and other requirements
 arbitrate disputes
 settle matters submitted to the committee for resolution (esp.

on PTA representation issue)
 authorized to collect voluntary contributions

to parents/guardian-members
 use of any available space within the

school as its office
• provided that utility expenses shall be for the
account of PTA
• provided that PTA shall vacate the space immediate should the school
need such space
 may allow to construct building for PTA

office
• provided that PTA shall donate the building to the
school
• execute Deed of Donation by & between the PTA
and the school
 representation in the School

Governing Council
 authorized to undertake fund-raising activities
 collaboration in
school activities
 participation in school’s inspection and acceptance
committee
 observer in the school’s procurement activities
 all PTA activities within the school
 activities involve the school, its personnel or

student
shall be with prior consultation and approval of the

School Head
•  need adequate funds to sustain its

operation may collect voluntary financial
• contributions from members and outside
sources
• programs & projects exclusively for the
benefit of the students and the school
programs & projects shall be in line with

the
School Improvement Plan (SIP)

Collection Policy
 contributions should be a reasonable amount
 non-payment of contribution by the parent-member shall not

be basis for non-admission or non-issuance of clearance(s) to
the child
 shall be collected by the PTA Treasurer on a per

parent-member basis regardless of the number of
their children in school
 no collection of PTA contributions during

enrollment period
 no teacher or any school personnel shall be

involved in collection activities
 other club membership

fees and contributions
 immediately remitted to
the schools, SSG or
other student
organization
Collection  deposit the funds to

reputable bank
Policy
 no service fee shall be
 School Publications Fee charged by the PTA
 SSG Development Fund
Collection Policy
shall be ground for the cancellation of the PTA’s
recognition and/or filing of

appropriate charges
Safekeeping of Funds
FUNDS
REPUTABLE BANK
PTA Treasurer shall undertake collection (Identified by BOD) and shall
issue official receipt
Safekeeping of Funds
 no school official or personnel shall be entrusted in the
safekeeping of funds
 all disbursement of funds shall be in accordance with

generally accepted accounting and auditing rules
 all disbursement shall be accompanied by appropriate

resolution
 no cash advance without valid liquidation of

previous cash advance
Financial Statement Report

 books of accounts and other financial records shall be made available for
inspection by the School Head and/or Division PTA Affair Committee
 Annual Financial Statement signed by PTA President, Treasurer and

Auditor shall be submitted to the School Head not later than 30 days
after last day of classes
 financial statement shall be audited by external and independent

auditor, posted to PTA bulletin board and presented to General
Assembly next school year
 Mid-school year financial statement report ending October

30 shall be submitted to School Head not later than
November 30
failure to submit financial statement report shall be ground

for cancellation of the recognition of the PTA
Transparency and Accountability
required to install PTA Bulletin

Board
• announcements
• approved resolutions
• required reports
• financial
statement report
Interfere in academic and administrative management and

operation of the school and of DepEd
engage in any partisan political activity within the school
operate a canteen/school supplies store or a

concessionaire inside the school or nearby premises
selling insurance, pre-need plans or similar scheme or
programs
other acts analogous to the foregoing
officers and members are prohibited from collecting

salaries, honoraria, emoluments, or other forms of
compensation from funds collected
shall have no right to disburse or charge any fees as service
fees or percentage on the amount collected
shall not call upon students and teachers for purpose of

investigation or disciplinary action
Division PTA Affairs Committee may cancel the recognition of PTA upon the
recommendation of the School Head concerned for any violation
A special election may be called by the School Head to replace Board of

Directors of the PTA whose recognition was cancelled
Office of the Undersecretary for
Office of the Operations
Regional Undersecretary
thru the Center for Students and
for Regional Operations
Co-Curricular Affairs
thru the Center for Students and
Secure
Information compliance
Coordinate Monitor reports and
dissemination
implementation compliance of Hold meetings other reports
of DO 54, 2009 schools and and conferences
divisions
DO No. 58, s. 2009 Designating a Focal Office to HandlActiviti

All Regional Directors and Schools Division/City Superintendents shall designate PTA
Regional and Division CoordinatorsDO No. 67, s. 2009 Clarification to DO No.
DO No. 54 s. 2009 DO No. 67 s. 2009
Existing and duly recognized Existing PTCAs, whether SEC
PTCAs and its Federations shall no registered or not, may conform to
longer be given recognition effective these Guidelines effective School
School Year 2009-2010. They shall Year 2009-2010 in order to be
cease operation at the end of School recognized as the duly constituted
Year 2008-2009 and given until PTAs; provided, that PTAs already
June 30, 2009 to dissolve, wind up existing and duly recognized at the
their activities, submit their time of the signing of this Order
financial reports and turn-over all shall continue to exist and operate
documents to the Schools Heads as such subject to this Order and
and School Division other existing rules and regulations
Superintendents, respectively” of the Department
DO No. 77, s. 2009 Guidelines for the Conduct of Elections of the
Parents-Teachers Associations (PTAs) at the School Level and Their
Federations
Start of S.Y. 15 days 30 days 45 days 60 days
Organization of Homeroom PTA

and election of its officers
Election of Board of Directors

(BOD) of the School PTA among
the Homeroom President and Adviser
Election of Officers of School PTA among the BOD
Election of Officers for the Municipal and

City Federations among School PTA
Presidents
Election of Officers for the Provincial Federation

among the Municipal and City Federation Presidents
Federations
School Year
 two (2) teachers

• Chairperson
• vote in case of a tie
 four (4) parent-members
ELECTION COMMITTEE
(ELECOM)
(Homeroom & School PTA)
School Head
Federations
 have over-all supervision over the
conduct of the election of the
Homeroom PTAs
 direct supervision over the

conduct of BOD of the School PTA
and its Officers
 may promulgate and issue

additional guidelines relative to
ELECTION COMMITTEE
the conduct of elections
(ELECOM)
Federations
Homeroom PTA
 Homeroom Adviser have direct supervision
over he conduct of election
 election shall be viva voce
 Homeroom PTA Officers:

• President
• Vice-President
• Secretary
• Treasurer In case of tie, a run-off election shall be
• Auditor immediately held only among the
candidates involved
• Others
Federations
School PTA
Federations
 members of the Board of Directors
 election shall be by secret ballot
 date and time of elections for BOD

President-elect shall be set by the School Head
(Homeroom) considering the availability of all
concerned
 no proxy of absentee voting shall be

allowed
Homeroom Advisers
Federations
School PTA
 Voter
• Parents (Homeroom President-elect) can
vote as many as ten (10) different parent-
member candidates to the BOD
• Homeroom Advisers:
can vote as many as five (5) different
teacher-member candidates to the BOD
 Elected member of BOD shall elect from themselves the

Association’s Executive officers:
• President teacher-member cannot hold any position
•
Vice-President in the PTA
•
Secretary • member of Board of Directors
Federations
•
Secretary
•
Treasurer
•
Auditor
- term of office of BOD and the officers
• Others
Federations
President-elect
public elementary and secondary
schools in the Municipality
Federations
election shall be facilitated by a Public Schools election shall be facilitated
District Supervisor designated by the SDS by the SDS
Federations shall only provide logistical support

and coordination
 election shall be in secret ballot
 the District Supervisor designated by  immediately elect its Officers after the
the SDS and Division Superintendent elections of the Federation’s BOD
Federations
Federations
 BOD shall inform the designated District
Supervisor or SDS the list of elected BOD and
Officers through letter or resolution
 certified by the ELECOM
 designated District Supervisor or SDS

shall officially transmit a copy of the letter or
resolution to the
Municipal or City Mayor or the
Provincial Governor
 represent the Federation in the
leadership
• good citizenship
• transparency
• accountability
 participation in PTA will strengthen

channels of communication and consultative
mechanism in the operations of organization
Students
DO No. 117, s. 2009 Pupil and Student Participation in
the Parents-Teachers Associations (PTAs)
Involvement of Students through various

student-based organizations
SSG, SPG, Student Publication, and Others
• Attend in all regular and special meetings

• Deliberative power except from voting
• Be provided copy of minutes of meetings,
resolutions and financial statements
Rights
• Present their programs during Board Meetings •
Propose and suggest programs, projects, etc.
ROLE
• Voice out the needs, issues and concerns of the
students
DO No. 83, s. 2010 Amendments to DO No. 77, s. 2009
DO No. 77
s. 2009
DO No. 83
s. 2010
DO No. 22, s. 2011
Amendment to DO No. 58, s.
2009
Office of the Undersecretary for

Regional Operations thru the
Center for Students and
Office of Undersecretary for
Regional Operations
 authorized to assign the office to be designated to handle the
concerns and activities of the PTAs and its federations
 for approval of the Office of the Secretary
DepEd Memo No. 143, s. 2016 Reiteration of the

No Collection Policy from the Parents-Teachers Association
 urgent need to minimize (if not eliminate), financial

constraints among parents/guardians during the
opening of classes
• No fees shall be collected from
school children in
Kindergarten up to Grade 4
• No collection of fees shall be

made for Grade 5 to High School
learners from June to Jul
•
DepEd Memo No. 143, s. 2016 Reiteration of the
No Collection Policy from the Parents-Teachers Association
 starting August until the end of the School Year, the
following membership fees and contributions may be
collected on a voluntary basis:
 Boy Scouts of the Philippines  Anti-TB Fund Drive

(BSP)
 PTAs
 School Publication
 Girl Scouts of the Philippines
 Membership in pupil/student
(GSP)
organizations
 Philippine National Red Cross

(PNRC)
non-payment of contribution by the parent-member shall be basis for admission,

non-promotion or non-issuance of clearance(s) to the student by the school
Thank you!
PARENTS-TEACHERS
ASSOCIATIONS POLICIES

002 PTA Policies

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002 PTA Policies

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DEPARTMENT OF EDUCATION

Elementary and Secondary Schools

provide forum to discuss issues and

ensure full cooperation of the

provide mechanism to ensure

provide assistance and serve as support

parents of duly enrolled students

PARENTS homeroom advisers, subject

 relative of student within 4th degree of

 appointed by competent court as legal

GUARDIANS individual/institution who has care and

 All parents of enrolled students

 Board of Directors & Officers of PTA

 convened by PTA Board of

 may consult LGUs, CSOs, etc. to solicit support and active

teacher-member cannot hold

School Head shall not serve

• no case shall a PTA BOD serve for more than two

• In case of vacancy (resignation. etc.), it shall be

COMMITTEES: Heads of the

 may or may not be incorporated with the

only one (1) PTA to operate which shall

Division PTA Affairs Committee

 compliance with reports and other requirements

 settle matters submitted to the committee for resolution (esp.

 authorized to collect voluntary contributions

 use of any available space within the

 may allow to construct building for PTA

 representation in the School

 authorized to undertake fund-raising activities

 observer in the school’s procurement activities

 all PTA activities within the school

 activities involve the school, its personnel or

shall be with prior consultation and approval of the

•  need adequate funds to sustain its

programs & projects shall be in line with

School Improvement Plan (SIP)

 non-payment of contribution by the parent-member shall not

 shall be collected by the PTA Treasurer on a per

 no collection of PTA contributions during

 no teacher or any school personnel shall be

 other club membership

Collection  deposit the funds to

recognition and/or filing of

 all disbursement of funds shall be in accordance with

 all disbursement shall be accompanied by appropriate

 no cash advance without valid liquidation of

Financial Statement Report

 Annual Financial Statement signed by PTA President, Treasurer and

 financial statement shall be audited by external and independent

 Mid-school year financial statement report ending October

failure to submit financial statement report shall be ground

required to install PTA Bulletin

Interfere in academic and administrative management and

operate a canteen/school supplies store or a

officers and members are prohibited from collecting

shall not call upon students and teachers for purpose of

A special election may be called by the School Head to replace Board of

DO No. 58, s. 2009 Designating a Focal Office to HandlActiviti

Organization of Homeroom PTA

Election of Board of Directors

Election of Officers of School PTA among the BOD

Election of Officers for the Municipal and

Election of Officers for the Provincial Federation