002 PTA Policies Autosaved

DEPARTMENT OF EDUCATION
2018 PARENTS-TEACHERS
ASSOCIATIONS FORUM
POLICIES
Parents-Teachers
Association
Policies
DEVELOPMENT OF PTA POLICIES
DECS Order No. 67 DECS Order No. 98 DECS Order No. DO No. 23 Revised DO No. 14
Revised Guidelines Guidelines Governing 74 Amendment Guidelines Governing Creating
Governing PTAs and PTAs and PTCAs on to DECS Order PTAs and PTCAs at Task Force
PTCAs the School Level No. 98 the School Level
1998 1999 2003 2004

DO No. 77 DO No. 67 DO No. 58 DO No. 54 Revised DO No. 28
Guidelines for the Clarification Designating Focal Guidelines Reconstituting
Conduct of Election to DO 54 Office Governing PTAs Task Force
2009 2007
DO No. 117 Pupil
DO No. 83 DO No. 22
and Students
Amendment to DO 77 Amendment to DO 58
Participation in PTA
2009 2010 2011

DO No. 54, s. 2009 Revised Guidelines Governing Parents-Teachers
DO No. 67, s. 1998
Associations (PTAs) at the School Level
GENERAL POLICY
Parents-Teachers
Association
(PTA)
Elementary and Secondary Schools
DO No. 67, s. 1998
GENERAL
POLICY
provide forum to discuss issues and

solutions related to the total school
program
ensure full cooperation of the

parents
DO No. 67, s. 1998
GENERAL
POLICY
provide mechanism to ensure proper

coordination with the members of
community
provide assistance and serve as

support group & partner of the school
DO No. 67, s. 1998
GENERAL
POLICY
PTA shall adhere to all

existing policies issued
by DepEd
ORGANIZATION OF PTAs
PARENTS
GUARDIANS
TEACHERS
parents of duly enrolled students
PARENTS homeroom advisers, subject

teachers and non-teaching
personnel
TEACHERS
 individual authorized by biological

parents
 relative of student within 4th degree of

consanguinity or affinity
 appointed by competent court as

legal guardian
GUARDIANS  individual/institution who has care

and custody of student (orphan)
DO No. 67, s. 1998
School Head
Homeroom HOMEROOM
Adviser
PTA
Parents/Guardians
School Year
15 days
DO No. 67, s. 1998
BOARD OF
DIRECTORS
same day
President of
Homeroom PTA
Homeroom
Adviser EXECUTIVE
OFFICERS
School Year
30 days
DO No. 67, s. 1998
PTA OFFICIAL NAME
DO No. 67, s. 1998
Municipal
City Provincial
President-elect
LOCAL SCHOOL BOARD

GENERAL ASSEMBLY
 All parents of enrolled students
 Board of Directors & Officers of PTA
 School Head
 Homeroom Advisers
 Subject-Teachers
 Non-teaching Personnel
GENERAL ASSEMBLY
 convened by PTA Board of Directors
immediately after the PTA was organized
 convened as maybe necessary but no less
than twice a year
 venue for presentation and

discussion of the ff:
● PTA’s programs & projects
● financial statements
● reports and other matters
 may consult LGUs, CSOs, etc. to
solicit support and active
participation in school activities
BOARD OF DIRECTORS and OFFICERS

BOARD OF DIRECTORS
(15 Members)
 President
 Vice-President
 Secretary
 Treasurer
 Auditor
 Other equivalent position
Oversee the day-to-day activities

of the association

teacher-member cannot hold
any position in the PTA
• member of BOD
• Secretary
Teacher-members
Parent-members
School Head shall not serve
as members of BOD
• adviser of PTA

Terms of Office
• one (1) year from the date of election
• no case shall a PTA BOD serve for more than

two (2) consecutive terms
• In case of vacancy (resignation. etc.), it shall be

filled by a majority vote of BOD in a special
meeting

COMMITTEES: Heads of the
committees shall
 Committee on Finance preferably come
 Committee on Programs and Projects from BODs,
Homeroom
 Audit Committee Presidents &
Homeroom
 Election Committee Advisers
 Grievance Committee
 Ways and Means Committee
 Committee on External
and Community Affairs
 may or may not be incorporated with the

Securities and Exchange Commission (SEC)
 registered entity shall be used by the
organization of the PTA by the elected BODs
RECOGNITION AND MONITORING OF PTAs
 only one (1) PTA to operate which shall

be recognized by the School Head
• formal notification in writing by the
elected BODs
• elected BODs shall submit Oaths of
Office of the Board of Directors and
Officers including a list of directors
and officers

Division PTA
Affairs Committee
DIVISION OFFICE
CHAIRPERSON
Schools Division Superintendent
Division
Division Education Division President of President of
Assistant Schools PESPA the Division
Division Administrative Supervisor the Division
Officer President Federation Federation
Superintendent (In-Charge of of SSG
(Elementary) of PTA
PTA)
or
Division
NAPSSHI
President
(Secondary)

Division PTA Affairs Committee
 monitor the activities of the PTAs
 compliance with reports and other requirements
 arbitrate disputes
 settle matters submitted to the committee for resolution

(esp. on PTA representation issue)
PRIVILEGES OF RECOGNIZED PTAs

 authorized to collect voluntary contributions
to parents/guardian-members
 use of any available space within the

school as its office
• provided that utility expenses shall be for
the account of PTA
• provided that PTA shall vacate the space
immediate should the school need such
space
 may allow to construct building for PTA

office
• provided that PTA shall donate the building
to the school
• execute Deed of Donation by & between the
PTA and the school
PRIVILEGES OF RECOGNIZED PTAs
 representation in the School

Governing Council
 authorized to undertake fund-raising activities
 participation in school’s inspection and

acceptance committee
 observer in the school’s procurement

activities
 collaboration in
school activities
ACTIVITIES
 all PTA activities within the school
 activities involve the school, its personnel or student
shall be with prior consultation and approval of the

School Head
FINANCIAL MATTERS
 need adequate funds to sustain its operation

• may collect voluntary financial contributions
from members and outside sources
• programs & projects exclusively for the
benefit of the students and the school
• programs & projects shall be in line with the
School Improvement Plan (SIP)
FINANCIAL MATTERS
Collection Policy
 contributions should be a reasonable amount
 non-payment of contribution by the parent-member

shall not be basis for non-admission or non-issuance
of clearance(s) to the child
 shall be collected by the PTA Treasurer on a per
parent-member basis regardless of the number of
their children in school
 no collection of PTA contributions during enrollment

period
 no teacher or any school personnel shall be involved

in collection activities
FINANCIAL MATTERS
Collection Policy
 immediately remitted to
the schools, SSG or other
student organization
 deposit the funds to

reputable bank
 School Publications Fee
 SSG Development Fund  no service fee shall be
 other club membership charged by the PTA
fees and contributions
FINANCIAL MATTERS
Collection Policy
shall be ground for the cancellation of the PTA’s

recognition and/or filing of appropriate charges
Safekeeping of Funds
FUNDS
REPUTABLE BANK
 PTA Treasurer shall undertake collection (Identified by BOD)
and shall issue official receipt
Safekeeping of Funds
 no school official or personnel shall be entrusted
in the safekeeping of funds
 all disbursement of funds shall be in accordance with

generally accepted accounting and auditing rules
 all disbursement shall be accompanied by

appropriate resolution
 no cash advance without valid liquidation of
previous cash advance
Financial Statement Report

 books of accounts and other financial records shall be made available
for inspection by the School Head and/or Division PTA Affair Committee
 Annual Financial Statement signed by PTA President, Treasurer and

Auditor shall be submitted to the School Head not later than 30 days
after last day of classes
 financial statement shall be audited by external and independent

auditor, posted to PTA bulletin board and presented to General
Assembly next school year
 Mid-school year financial statement report ending October 30

shall be submitted to School Head not later than November 30
failure to submit financial statement report shall be

ground for cancellation of the recognition of the PTA
Transparency and Accountability
 required to install PTA Bulletin Board

• announcements
• approved resolutions
• required reports
• financial statement report
PROHIBITED ACTIVITIES AND SANCTIONS

Interfere in academic and administrative management and
operation of the school and of DepEd
engage in any partisan political activity within the school
operate a canteen/school supplies store or a

concessionaire inside the school or nearby premises
selling insurance, pre-need plans or similar scheme or
programs
other acts analogous to the foregoing
PROHIBITED ACTIVITIES AND SANCTIONS

officers and members are prohibited from collecting
salaries, honoraria, emoluments, or other forms of
compensation from funds collected
shall have no right to disburse or charge any fees as
service fees or percentage on the amount collected
shall not call upon students and teachers for purpose of

investigation or disciplinary action
Division PTA Affairs Committee may cancel the recognition of PTA upon
the recommendation of the School Head concerned for any violation
A special election may be called by the School Head to replace Board of

Directors of the PTA whose recognition was cancelled
OATH OF OFFICE
CERTIFICATE OF RECOGNITION
DO No. 58, s. 2009 Designating a Focal Office to Handle Concerns
and Activities Relative to PTAs and its Federation
Office of the Undersecretary for

Office of the Undersecretary
Regional Operations
thru the Center for Students and
for Regional Operations
Co-Curricular Affairs
Secure
Information compliance
Coordinate Monitor reports and
dissemination
implementation compliance of Hold meetings other reports
of DO 54, 2009 schools and and conferences
divisions
All Regional Directors and Schools Division/City Superintendents shall designate PTA
Regional and Division Coordinators
DO No. 67, s. 2009 Clarification to DO No. 54, s. 2009
DO No. 54 s. 2009 DO No. 67 s. 2009

Existing and duly recognized PTCAs Existing PTCAs, whether SEC
and its Federations shall no longer registered or not, may conform to
be given recognition effective School these Guidelines effective School
Year 2009-2010. They shall cease Year 2009-2010 in order to be
operation at the end of School Year recognized as the duly constituted
2008-2009 and given until June 30, PTAs; provided, that PTAs already
2009 to dissolve, wind up their existing and duly recognized at the
activities, submit their financial time of the signing of this Order
reports and turn-over all documents shall continue to exist and operate
to the Schools Heads and School as such subject to this Order and
Division Superintendents, other existing rules and regulations
respectively” of the Department
DO No. 77, s. 2009 Guidelines for the Conduct of Elections of the
Parents-Teachers Associations (PTAs) at the School Level and Their
Federations
Start of S.Y. 15 days 30 days 45 days 60 days
Organization of Homeroom PTA

and election of its officers
Election of Board of Directors

(BOD) of the School PTA among
the Homeroom President and Adviser
Election of Officers of School PTA among the BOD
Election of Officers for the Municipal and

City Federations among School PTA
Presidents
Election of Officers for the Provincial Federation

among the Municipal and City Federation Presidents
Federations
School Year
 two (2) teachers

• Chairperson
• vote in case of a tie
 four (4) parent-members
ELECTION COMMITTEE
(ELECOM)
(Homeroom & School PTA)
School Head
Federations
 have over-all supervision over

the conduct of the election of
the Homeroom PTAs
 direct supervision over the

conduct of BOD of the School
PTA and its Officers
 may promulgate and issue

additional guidelines relative to
ELECTION COMMITTEE the conduct of elections
(ELECOM)
Federations
Homeroom PTA
 Homeroom Adviser have direct
supervision over he conduct of
election
 election shall be viva voce
 Homeroom PTA Officers:

• President
• Vice-President
• Secretary
• Treasurer In case of tie, a run-off election shall be
• Auditor immediately held only among the
candidates involved
• Others
Federations
School PTA
 elect from among themselves the
members of the Board of Directors
 election shall be by secret ballot
President-elect  date and time of elections for BOD

(Homeroom) shall be set by the School Head
considering the availability of all
concerned
 no proxy of absentee voting shall be

allowed
Homeroom Advisers
Federations
School PTA
 Voter
• Parents (Homeroom President-elect)
can vote as many as ten (10) different
parent-member candidates to the BOD
• Homeroom Advisers:
can vote as many as five (5) different
teacher-member candidates to the BOD
 Elected member of BOD shall elect from themselves the

Association’s Executive officers:
• President teacher-member cannot hold any position
• Vice-President in the PTA
• Secretary • member of Board of Directors
• Secretary
• Treasurer
• Auditor - term of office of BOD and the officers
• Others
Federations
Federations
President-elect President-elect
public elementary and secondary public elementary and secondary
schools in the Municipality schools in the City
Municipal Federation City Federation

of PTA of PTA
election shall be facilitated by a Public Schools election shall be facilitated
District Supervisor designated by the SDS by the SDS
Federations
Federations
Municipal Federation
of PTA PROVINCIAL
City Federation FEDERATION OF PTA
of PTA
 organize ELECOM for the conduct of  shall not participate in or interfere

election with the conduct of election
 the District Supervisor designated by  election shall be in secret ballot

the SDS and Division Superintendent
shall only provide logistical support  immediately elect its Officers after the
and coordination elections of the Federation’s BOD
Federations
Federations
Municipal Federation  BOD shall inform the designated
of PTA District Supervisor or SDS the list of
elected BOD and Officers through
letter or resolution
City Federation
of PTA  certified by the ELECOM
 designated District Supervisor or

Provincial Federation SDS shall officially transmit a copy
of PTA of the letter or resolution to the
Municipal or City Mayor or the
Provincial Governor
 represent the Federation in the

President-elect
(Municipal, City and Provincial) Local School Board
DO No. 117, s. 2009 Pupil and Student Participation in
the Parents-Teachers Associations (PTAs)
 should be exposed to actual exercise of civic

SSG, SPG, Student Publication, and Others
duty in a participatory democracy
 cooperative partnership should be fostered to

teach the student lessons:
• good leadership
• good citizenship
Students • transparency
• accountability
 participation in PTA will strengthen channels of

communication and consultative mechanism in
the operations of organization
DO No. 117, s. 2009 Pupil and Student Participation in
the Parents-Teachers Associations (PTAs)
Involvement of Students through

various student-based organizations
SSG, SPG, Student Publication, and Others
• Attend in all regular and special meetings

Rights • Deliberative power except from voting
• Be provided copy of minutes of meetings,
resolutions and financial statements
Rights
• Present their programs during Board Meetings

• Propose and suggest programs, projects, etc.
ROLE
• Voice out the needs, issues and concerns of
the students
DO No. 83, s. 2010 Amendments to DO No. 77, s. 2009
DO No. 77
s. 2009
DO No. 83
s. 2010
DO No. 22, s. 2011 Amendment to DO No. 58, s. 2009
Office of the Undersecretary for

Regional Operations
Office of Undersecretary for

Regional Operations
 authorized to assign the office to be designated to handle

the concerns and activities of the PTAs and its federations
 for approval of the Office of the Secretary
DepEd Memo No. 143, s. 2016 Reiteration of the
No Collection Policy from the Parents-Teachers Association
 urgent need to minimize (if not eliminate), financial constraints

among parents/guardians during the opening of classes
• No fees shall be collected from

school children in
Kindergarten up to Grade 4
• No collection of fees shall be

made for Grade 5 to High School
learners from June to July
DepEd Memo No. 143, s. 2016 Reiteration of the
No Collection Policy from the Parents-Teachers Association
 starting August until the end of the School Year, the following
membership fees and contributions may be collected on a
voluntary basis:
 Boy Scouts of the Philippines  Anti-TB Fund Drive

(BSP)
 PTAs
 School Publication
 Girl Scouts of the Philippines
 Membership in pupil/student
(GSP)
organizations
 Philippine National Red Cross

(PNRC)
no case shall non-payment of contribution or membership fees shall be made as

a basis for admission, non-promotion or non-issuance of clearance(s) to the
student by the school
Thank you!
PARENTS-TEACHERS
ASSOCIATIONS POLICIES

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DEPARTMENT OF EDUCATION

1998 1999 2003 2004

2009 2010 2011

provide forum to discuss issues and

ensure full cooperation of the

provide mechanism to ensure proper

provide assistance and serve as

PTA shall adhere to all

parents of duly enrolled students

PARENTS homeroom advisers, subject

 individual authorized by biological

 relative of student within 4th degree of

 appointed by competent court as

GUARDIANS  individual/institution who has care

PTA OFFICIAL NAME

LOCAL SCHOOL BOARD

 venue for presentation and

BOARD OF DIRECTORS and OFFICERS

Oversee the day-to-day activities

BOARD OF DIRECTORS and OFFICERS

BOARD OF DIRECTORS and OFFICERS

• no case shall a PTA BOD serve for more than

• In case of vacancy (resignation. etc.), it shall be

BOARD OF DIRECTORS and OFFICERS

BOARD OF DIRECTORS and OFFICERS

 may or may not be incorporated with the

RECOGNITION AND MONITORING OF PTAs

 only one (1) PTA to operate which shall

RECOGNITION AND MONITORING OF PTAs

RECOGNITION AND MONITORING OF PTAs

 compliance with reports and other requirements

 settle matters submitted to the committee for resolution

PRIVILEGES OF RECOGNIZED PTAs

 use of any available space within the

 may allow to construct building for PTA

PRIVILEGES OF RECOGNIZED PTAs

 representation in the School

 authorized to undertake fund-raising activities

 participation in school’s inspection and

 observer in the school’s procurement

 activities involve the school, its personnel or student

shall be with prior consultation and approval of the

 need adequate funds to sustain its operation

 non-payment of contribution by the parent-member

 no collection of PTA contributions during enrollment

 no teacher or any school personnel shall be involved

 deposit the funds to

shall be ground for the cancellation of the PTA’s

 all disbursement of funds shall be in accordance with

 all disbursement shall be accompanied by

Financial Statement Report

 Annual Financial Statement signed by PTA President, Treasurer and

 financial statement shall be audited by external and independent

 Mid-school year financial statement report ending October 30

failure to submit financial statement report shall be

Transparency and Accountability

 required to install PTA Bulletin Board

PROHIBITED ACTIVITIES AND SANCTIONS

operate a canteen/school supplies store or a

PROHIBITED ACTIVITIES AND SANCTIONS

shall not call upon students and teachers for purpose of

A special election may be called by the School Head to replace Board of

Office of the Undersecretary for