PLAN OF WORK

The plan of work is a framework for architectural projects produced by the RIBA. It defines a clear stage-by-
stage process for customers and professionals to follow. Please use this as a general reference for my
responsibilities, and in particular note I will be following them in sequence to be most effective and efficient in
my work.

1 - PREPARATION
The scope of the project will be defined at this stage, with the aim of developing a detailed brief. The brief will
be drawn up through:
• assessment of the site, and its fabric
• meetings, correspondence and picture sharing to find out your requirements and desires
• research into planning context and restrictions

In most circumstances, a detailed measured survey will need to be undertaken of the site, as well as other
survey works, including, but not limited to:
• An accurate measured survey, produced by myself, or others
• A 3D model of the existing site
• building reports, site history, as necessary

The brief and survey information will form the foundations for the design process, and is required at an early
stage for effective and efficient working.

2 - CONCEPT DESIGN
At this stage, much of the design work will be carried out in response to the brief, and sometimes to provoke
discussion that develops the brief.   You will primarily receive designs in the form of sketch plans, but also
sections, elevations, and 3D computer model images as appropriate.

At the end of this stage, we would aim to have a completed, viable plan which fulfils the spatial requirements
outlined in the brief. The plan would be further developed in the next stage.

3 - DEVELOPED DESIGN
Once a concept design is approved, more detailed plans, elevations and sections will be produced.  I produce
my plans using a 3D modelling program called SketchUp, so you would be able to ‘see’ the design develop in
3D and move around it.  Materials and fittings will be discussed, but will be specified at the next stage.

If planning application is required, this will be conducted at the end of this stage.  Please note that although I
will take every step to design a scheme that is acceptable to the local planners, I cannot guarantee that a
scheme will be approved by them. Where I deem a particular concept design to be risky, I would seek pre-
application advice from the local planners at an earlier stage. An appropriate increase in fees is likely in such a
situation.

Tom Kaneko t: 07762 656493 m: mail@tomkaneko.com

Design & Architecture 158 Antill Road London E3 5BN
Any changes to the design at the end of this stage will be costly, as much work would have to be redone.

4 - TECHNICAL DESIGN
Once the design is developed, the technical specifications and detailed drawings will be produced.  A full set
of dimensioned drawings and specifications is required for the contractor.   There will be some input and
approvals of designs required from you, but the work will largely be technical in nature.

In all but the most basic of projects, a structural engineer will be required to design and specify required
structure. Other professional may be needed depending on the complexity of the project.

Drawings will be submitted to Building Control for Building Regulation Approval, as required.

Where the scheme affects a party wall, a party wall surveyor would need to be employed at an early stage.
The surveyor would advise you on the process of working on a party wall.

Once the construction drawings and schedule of works are assembled, a list of suitable contractors will be
invited to tender.  Alternatively, you may wish to negotiate a tender with a nominated contractor.

5 - CONSTRUCTION
The Building Contract is drawn up and signed.  You would be advised on the rights and responsibilities of all
parties.

As the contract administrator, I will make regular inspections of progress, workmanship and materials, make
valuations on the work and keep accounts.   A list of client supplied items will be managed as part of this
process.

At practical completion, I will instruct that any defects are made good by the contractor and loose ends tied
up.

6 & 7 - HANDOVER, USE & AFTERCARE

A future maintenance guide will be produced where appropriate.   Details of any product guarantees will be
handed over.

Most building contracts have a rectification period, where any defects found after completion are corrected by
the contractor.

Tom Kaneko t: 07762 656493 m: mail@tomkaneko.com

Design & Architecture 158 Antill Road London E3 5BN