ENG 301

ASSIGNMENT NO. 3

Solution
Q1. As the Sales Director of Sapphire & Co., write a circular letter to introduce your new
Allama Iqbal Town branch to your customers.

Sapphire & Co. Ltd

Feb 3, 2018

Dear Customer,

Sapphire and Co has been providing valuable products to you for so long. We always try our best
to satisfy our customers need and make our products more accessible. We are happy to announce
that Sapphire and Co is opening its new branch in Allama Iqbal Town, Lahore.
The purpose of this branch is to provide ease and comfort to the inhabitants of this area. It will
also offer 25% discount on all its products. You can avail this opportunity till the end of February.
The official opening of our new branch will take place on Thursday, 15th February 2018.
Hope you will support us and visit our branch.

Yours Sincerely,

Sales Director
Q2. Match the special terms for meetings in column A with their definitions in column B
and write the correct definitions in column C.

Special terms for Meetings and Committee:

Sr. No. Column A Column B Column C

1 Advisory The person appointed to represent someone Advisory-Submitting

who cannot attend suggestions or advice
to a person or body
entitled to carry out
decisions and actions

2 Agenda The proposal on any matter of business Agenda- The list of

requiring a decision items to be dealt with
at a meeting

3 Apologies In their absence Apologies- If any

member can't attend a
committee meeting
they should formally
apologise
in advance

4 Ex officio Submitting suggestions or advice to a Ex Officio- Someone

person or body entitled to carry out who sits on a
decisions and actions
committee or attends
a meeting because of
their office or role -
e.g. the senior
employee

5 Motion To pass on a task or responsibility Motion- The

proposal on any
matter of business
requiring a decision

6 Nem con Someone who sits on a committee or Nem Con- No one

attends a meeting because of their office or disagreeing
role - e.g. the senior employee
7 Proxy The list of items to be dealt with at a Proxy - To pass on a
meeting task or responsibility
8 Convene If any member can't attend a committee Convene - To call a
meeting they should formally apologise meeting
in advance
9 Delegate To call a meeting Delegate - The
person appointed to
represent someone
who cannot attend

10 In Absentia No one disagreeing In Absentia- In their

absence