EDUCATION MANAGEMENT MADE SMART

Smart School
Management System (((SSMS)
Smart School Management System (SSMS) allows schools to host, administer, create,
deliver, manage, track and report on all of the instruction, training and development
activities carried out for students and staff. It helps teachers to monitor student progress,
administer homework and assignments and generate reports to plan instruction more
carefully thereby improving student academic performance. Parents can oversee their
child’s academic performance and receive regular communication from the school
management about their wards progress.

The Smart School Management System (SSMS) application makes easy “anytime,
anywhere” access to education management and administration. It is a powerful,
standards-based education management system that integrates seamlessly with a
school’s existing technology infrastructure, guidelines-based testing, interactive
assignments and progress reporting. The SSMS empowers the teachers and
administrators with the tools to help students achieve success.

Stake Holders of Smart School:

1. Smart School Staff portal

Staff can access all the information related to academics and administration from their
login at any place.
Communicate, share and discuss more easily with pupils and parents.
Quick and easy access pupil’s performance data to monitor their strengths and
weaknesses.
Perfect documentation and storage of assignments, class notes and lesson plans helps the
staff in getting more organized.
Leave application & status monitoring.
Homework updating, monitoring and feedbacks.
Interaction with Parents, Students & other staff through messages.

2. Smart School Parent portal

The parent can directly log on to the school website and check up-to-date attendance and
progress reports of their child.
What’s more, this service will be made available 24/7 and can be accessed from any place
with a web connection.
Parents have complete access to student performance and attendance details.
3. Smart School Admin portal

Admin can monitor/manage all Student Details, Fee, Attendance, and Academic, Staff,
Payroll and all other information from a single portal.
Integrate, automate and streamline all academic and administrative functions.
Communicate with any or all stakeholders within seconds using automated SMS, e-mail
and internal messaging.
Convey required information via virtual notice boards.
Maintenance of staff attendance.
Keep track of exam schedules and marks.
Subject-wise marks analysis.
Manage and track entire Transport system.
Manage and facilitate the library management system

Features of Smart School:

1. Administration

In this Section you can Login into the software operation, manage your Organization Details
like address, contact number, E-mail, website etc. Change settings like Set up, Due Alert Set
up & Book Issue Set up etc. Menu that comes in this section are given below:

 Login
 Modify Institution Details
 Modify Institution Settings
 Log Out
 Exit

2. Pre-Admission Management

Pre-admission process is the most hectic process which can be made easy with ERP for
Educational Institution. Catering as a school ERP system in India, it reduces the hectic job of
maintaining physical documentation as the process can be simplified by documents being
scanned and attached in the software itself.

 Student Enquiry
 Students' Admission Form
 Required Documents Attachment
 Pending Documents Reports
 Allocation of Division to Student
3. Student Management System

Education Institute module eases the tedious job of maintaining students’ profile. The School
Management ERP system generates reports based on class, subject, division, caste, etc. and
gives additional usage of getting students' declaration, bona fide certificate and leaving
certificates printed.

 Manage student personal profile with photograph

 Creation of classes/divisions
 Auto/Manual Section / Roll no. assignment
 Allocation of subjects - class and division wise
 Promoting/shifting of student to different class/division
 Birthday Flash Alarm
 Student rejoining by retrieving & editing old data from Alumni
 Printing of bona fide Certificate, Leaving Certificate
 Student Statistics - Caste, Category, Gender, Standard/Division, New Admission

4. Fees Management System

Fees Management System acts as a strong tool as it can define fees per student based on their
standard and category they belong to. It can print receipts and give details of the outstanding
per student, class wise. The Fees Management System is efficient to generate reports based
on daily and monthly collections, segregating it component and standard wise. Definition of
Student Fees template is also provisioned. (Individual as well as for entire class/ standard/
category wise).

 Defining student fees template (individual as well as for entire class / standard /
category wise)
 Helps in defining fees for special category students eg. OBC, SC/ST, minorities, etc
 Fee Collection and Receipt Printing
 Fees booking and register printing (detailed and summary)
 Daily Fee Collection Register
 Monthly Collection Report - Fee Component Wise, Standard Wise
 Fee Collection Reconciliation for Received cheques
 Outstanding (standard/division/student and fee component wise)
5. Attendance Management System

Attendance Management System plays a vital role for educational institutes like school where
Class Teachers have to take attendance of a large number of students and that’s to in each
and every class which hampers the both time and concentration of the concerned teachers. In
that case Attendance Management Module can make the task of quite easy by its.

 Class Assignment to Teachers

 Out Door Posting (For Manual Attendance)
 Status Monitor & Processing of Data

6. Examination & Result Management

Exams and result management, an integral part of Educational ERP compressive as ERP for
school and play schools help in managing individual and group subject marks based on
specific board standards classified individual and class wise. It is efficient to generate reports
analyzing the results based on class, subject, student and division.

 User defined Tests (term/unit)

 User defined subjects (group subject as well as individual subjects. e.g. Maths as a
group subject and Maths I & Maths II as individual subjects)
 Mark list entry and Register
 Mark list reports (standard/division/subject/student)
 Students/class wise analysis of results
 Subject/student/division wise result analysis
 Exam toppers list
 Mark sheet printing

7. Library Management System

Library makes up a very important aspect of educational institution resulting in great

importance of its management which gets simplified by the Library Management System as
everything i.e. book title, category, author, year of publication, etc. can be recorded and a bar
code printed on the book with a serial number. The module is very effective as books issued;
to be received and lost/damaged can be tracked, resulting in avoiding losses.

 Individual Book Creation and Management (Book Title, Category, Author, Year of
Publication, etc.)
 Complete Book List with Details
 Book Issue/Return Process
  Books Receivable Report (Pending / Overdue)
 Lost/Damaged Books Management
 Students' Library Details
 Auto Penalty Charges Booking/Collection System

8. Transportation Management

Transportation Management which has been incorporated under the ERP for educational
institution helps to ease the tedious job of fees booking as per the routes defined with the
pick-up and drop-down points as specified per student.

 Route definition
 Defined pick-up and drop-down points with timings
 Route wise separate Fees Booking
 Route wise student allocation
 Report based on route wise student list

9. Payroll Management System

We integrated payroll software which is completely rewritten to provide all the necessary
payroll compliances including Income Tax, PF and ESIC. It can track the database, contract
period and attendance of the teaching and non-teaching staff.

 Staff database
 Contract period
 Pay structure
 Attendance
 Payments
 Income Tax
 PF & ESIC

10. SMS Facilities

SMS module acts as a very important feature as it provides acknowledgement for the fees
receipt, intimation over the fees overdue and attendance of the students, which are very
useful for the parents as well as the institutions. It can also be used for campaigns using bulk
messaging.
  Fees receipt acknowledgement.
 Fees outstanding intimation to parents.
 Student attendance alert to parents
 Birthday wishes
 Group SMS to teachers/parents/students/staff/trustees
 Bulk SMS for campaigns
 SMS history
 SMS balance

11. Account Management

The financial Accounting modules enable effective management of complete account of

school. And it integrated Accounting Package allows comprehensive management of accounts
without the need of cumbersome posting of vouchers. All types of vouchers can be entered
from single voucher entry screen. It generates no. of reports like Bank/Cash Book, Income
and Expenditure sheet are available in a single click.

 Accounts Group Type

 Accounts Payable (Creditors)
 Accounts Receivable (Debtors)
 Payroll Management
 Expenses/Purchasing Management
 Get real time updates of fee collected related status
 Fee Calculations & Postings
 Reports for Income and Expenses Statement
 Modules
Student Exams & Result
Fees Attendance
Staff Payroll
Transport Library
Accounting Reports
Communication

For more details please feel free to call.