Welcome

To

Our Project

“ Hotel Management System ”

 Agenda
1.Introduction
Introduction to System
Scope of the System
Proposed System
Feature of Proposed System
Objectives
Advantages and Limitations
Future Enhancement
2.Analysis
Fact Finding Techniques
Feasibility Study
Hardware and software Requirements

3.System Design
E-R Diagram
Context Level Diagram
Data Flow Diagram
Data Dictionary

4.Form Design(with input values)

5.Reports
6.Bibliography
 Introduction
• It is a small software package which is helpful
in the areas of Hotel.
• The activities like customer entry , room
management, employee managing, the data
summary, etc are included.
• This project is database oriented program
because it is developed using DBMS like Ms
Access.
• All the data are saved automatically in the
defined place and are retrieve from there
directly by using this software.
• In terms of security this software is totally
secure as it doesn't give access to
unauthorized user as the username and
password facility is provided.
 Scope of System
• We can use this system in small hotels.
• This system provides the facility to add the
details of Customer , Employee and room.
• This system also provides facility to delete the
details of room and Employee.
 Proposed System
• It removes all the drawbacks of the existing
system providing lot of facilities for user such as
inserting new records , updating & managing
database.
• We can easily get the information regarding sale
through this.
• It is fast and more accurate.
• Maintenance and updating of bills , reports will
be easier compared to the manual system.
• It maintain different files for all information.
 Features of Proposed System
• Accuracy in documentations.
• Clarity in printing and documentation.
• Huge storage capability.
• Various reports including Receipt, Purchase
Bill are available with printing facility.
• User Speedy Operation.
• Friendly screens with well arranged menus,
proper messages/guidelines
 Objectives
• Increased Speed of work.
• Decreased cost and increased profit of
organization.
• Quick searching of any employee.
• Give current status of business.
• Keep security of data.
 Advantages
1 .User Friendly :
The system has got much simplified screen which makes the
system fast enhances quick and accurate data.
2 .Validations Check:
The system has various validation checks and it also gives
appropriate error message .
3 .Report Generation:
The system can generate various reports giving employee details,
room details, bill details etc.
4 . Easy to learn:
This system is easy to understand, this mainly due to simple
functionality.
 Limitations
• This system is design to be standalone & does
not work on network site
• It doesn’t online system i.e. it doesn’t provide
online support
• The system is not platform independence
 Future Enhancement.
We will make this projects GUI based by using
another programming language.

We will add the facility of multi-user playing the

quiz simultaneously.

Improvement in the security system will be done.

Elimination of errors that have been crept in this

project will be done.
 Fact Finding Techniques
• Interview.
• Questionnaires.
• Record reviews.
• Observations.
2.ANALYSIS
 Feasibility Analysis
• It is necessary to determine whether the development of new
program will be beneficial to the end user or not. This study
examines the aspect like hardware and software requirements,
costs and benefits and the time that are needed to develop a
program.

• Technical Feasibility Analysis:-

• Hardware: - Hardware requirements includes following points
– Any Computer (Pentium PC, Laptop etc)
– RAM .
– Hard-disk .
– Printer
– LCD
– Peripherals (Like. Mouse and Keyboard)

• Software: - It includes following programs

– Operating System ( Windows )
– Visual Basic 6.0
– Microsoft Office Package
– Microsoft One Note
Schedule Feasibility

Beginning Day:- 15 July 2019

Ending Day:- 10 Oct 2019

Daily working Hours:- 2-3 hrs

Operational Feasibility

Feasibility analysis which is necessary to check the manpower viability.

It helps to find whether the existing manpower can handle the new
system effectively or not.
3.System Design
 E-R Diagram Hotel

Has

M 1 1 M
Makes
Customer Enquiry Receptionis Booking
M
t
M 1
M
Allocate
Room

M M
Give Has
M
to
Reservatio
n

1
M
M 1
M
Generates
Bill Maintained
Admin By
Employee

Has

Room
Types
 Context level Diagram
Admin Login Info Login Details Admin

Customer Info Customer Details

Customer Customer
0.0
Receptionist
Details
Receptionist Info Receptionist
Receptionist

Booking Info
Hotel Booking Details
Booking
Booking Management
System Reservation
Reservation Info Details
Reservation Reservatio
n
Room Details
Room Info Room
Room
Employee Info Employee Details

Employee Employee

Bill Info Bill Details

Bill Bill
 First Level Data Flow Diagram
Login info Login Details
Admin 1.0
Admin
Admin
Login

Customer info Customer Details

1.1
Customer
Customer
Customer

Receptionist
Receptionist info Details
1.2
Receptionist
Receptionist
Receptionist

Booking info Booking Details

1.3
Booking Booking
Booking
 Reservation info Reservation
1.4 Details
Reservation Reservation
Reservation

Room info Room Details

1.5
Room Room
Room

Employee info Employee Details

1.6
Employee Employee
Employee

Bill info Bill Details

1.7
Bill Bill
Bill
 Second Level Data Flow Diagram
Log in Log in details
Admin Admin
2.0

Bill Request Give Bill

Payment
Customer Customer
Process

Customer Details
Customer Customer
Employee Details

Employee
Employee 2.1

Booking Details
Booking
Booking

Reservation Reservation Details

Reservation
Report
Room Generation
Room Details
Room

Bill
Bill Details
Bill
DATA DICTIONARY
 Table: Admin
Field Name Date type Description

Username Char UserID

Password Char password

FirstName Char First Name of user

LastName Char Last name of user

 Table: Customer
Field Name Data type Description

ID Number ID of Customer

cname Char Name of Customer

gender Char Gender of Customer

add Char Address of Customer

pno number Passport number of

Customer
contact number Phone number of Customer
 Table: Booking
Field Name Data Type Description

bdate Date Date of Booking

Time Number Time of booking

bno Number Number of booking

Stay Number Number of day

rtype Char Room type

Rno number Room number

amount Number Gross amount

dis number Discount

echar Number Extra charges

total NUmber Total Amount

 Table :Room
Field Name Date type Description

rno Number Room no

rtype Char Room Type

rfloor number Number of floor

price Number Price of room

 Table : Employee
Field Name Data type Description

Id Number Employee ID

Ename Char name of employee

Desig Char Designation of employee

Add Char Address of employee

cno Number Contact No of employee

salary Number Salary of employee

4. FORM DESIGN
5. REPORTS
 References
Some of the web sites that were helpful for us are:-

www.codeguru.com
www.programmersheaven.com
www.google.com
www.ehow.com
Thank You.