CARMEL

VIDHYA
BHAVAN TRUST’S
CHRIST COLLEGE, PUNE-14
A
PROJECT REPORT
ON

“HOTEL MANAGEMENT SYSTEM”

SUBMITTED BY
Ms. RESHMA NAIR
Ms. SNEHA GALPELLI
SUBMITTED TO

SAVITRIBAI PHULE PUNE

UNIVERSITY
IN THE PARTIAL FULFILLMENT OF
THIRD YEAR BACHELOR OF BUSINESS
ADMINISTRATION(CA)
(Semester V)
SAVITRIBAI PHULE PUNE UNIVERSITY
 (2017-2018)

CARMEL VIDHYA BHAVAN TRUST’S

CHRIST COLLEGE

ARTS, COMMERCE & SCIENCE

PUNE – 411014

DEPARTMENT OF COMPUTER SCIENCE

CERTIFICATE Date: …./.…/...……

This is to certify that Ms. Reshma Nair &Ms. SnehaGalpelliSeat

No._________and of Christ College, Pune has successfully completed Visual
Basic Project titled Crime File Management System in T.Y.B.B.A(CA) (Sem-V) as
per the syllabus laid down by The Savitribai Phule Pune University during the
academic year 2017-2018.

Mr.YOGESH.PATILMrs. NILIMA SHINGATEDr. (Fr) SONY CHUNDATTU CMI

(Project Guide)(H.O.D-Comp Dept) (PRINCIPAL)

__________ __________
Internal Examiners External Examiners
 ACKNOWLEDGEMENT

Our heartfelt thanks to Our Project Guide Mr.YogeshPatil and who depleted their
time in guiding me in our project. Under their proficient guidance, we were able to overcome
all the complexities during the development of the project. Their enthusiastic advice and
constant encouragement with affectionate attitude have inspired us a lot to conclude our project
work successfully.

Our special thanks to Dr (Fr) SONY CHUNDATTU CMI, Principal Christ College,
Mrs. NilimaShingate (H.O.D. Dept. of Computer Science), who guided me through the
intricacies of the project, fruitful discussions and their encouraging words of advice which
helped boost our morale.

Last but not least, we are thankful to all Teaching and Non-Teaching staff and our
friends whose names are not mentioned here but are directly or indirectly helped us in
completion of this project.

Date:
Place: Pune
 INDEX
1. Introduction.

1.1 Introduction to system.

1.2 Scope of system.

1.3 Proposed system.

2. Analysis.

2.1Feasibility study.

2.2 Hardware and Software Requirements.

3. System design.

3.1ERD.

3.2 Context level Diagram.

3.3 DFD.

3.4 Data Dictionary

4. Form Design

5. Reports

6. Advantages and Limitations

7. Future Enhancement

8. Bibliography
 1. INTRODUCTION
➢ 1.1 Introduction to system:-

• The Hotel Management System helps to manage ordered items by the customer,
make entries of the items in the table and make bill by using this software.

• It helps to make it easier to manage overall hotel billing, sales report etc.

• The Project is totally built at administrative end and thus only the administrator is
guaranteed the access.

• The purpose of the project is to build an application program to reduse the manual
work for managing the payments, booking, customer, hotel.

• It tracks all the details about the hotel, services, rooms.

➢ 1.2 Scope of system :–

• To make the existing system more efficient

• To make functioning of the Hotel Management Faster.

• To avoid errors.

➢ 1.3 Proposed System :–

• Fast access to the database.

• To maintain quality and correctness of data in the database.

• It is user-friendly and flexible.

• It provides facilities to maintain record for long period.

• Manpower is reduced by this system hence the cost will reduce.

 2. ANALYSIS
➢ 2.1 FEASIBILITY STUDY:–

There are mainly three kind of feasibility study that are equally important for this
software development:

Operational feasibility:

Operational feasibility is a measure of how well a proposed system solves the problems,
and takes advantage of the opportunities identified during scope definition and how it
satisfies the requirements identified in the requirements analysis phase of system
development.

Economic Feasibility:

Economic feasibility is used for evaluating the effectiveness of a proposed system. This
system is also known as cost/benefit analysis. The procedure is to determine the benefits
and saving that are expected from a proposed system and compare them with the cost.
If the benefit outweighs the cost, then the decision is made to design and implement the
proposed system.

Technical Feasibility:

The technical aspect of feasibility is mainly concerned with the smooth operation and
proper connectivity of the database regarding the software.

Basically there are two types of technical feasibility:-

a. Software requirement

b. Hardware requirement
➢ 2.2 HARDWARE AND SOFTWARE REQUIREMENT

Hardware Requirement:

1. PC Pentium III
2. 128 MB RAM
3. 1 GB Hard disk

Operating System:-

Windows 7, XP etc.

Software Requirement:

1. Front End: VB 6.0

2. Back End: Microsoft Access 2003
 3. SYSTEM DESIGN

➢ 3.1 E-R-DIAGRAM
➢ 3.2 CONTEXT LEVEL DIAGRAM
➢ 3.3 DATA FLOW DIAGRAM
➢ 3.4 DATA DICTIONARY
➢ 3.5 FORM DESIGN
 Entity Relationship Diagram

designation addr doj

cit
contactn y
o countr
ename y
employee gender
eid totalpric
age e
M contactn
RoomNo
o
empallocated
days
Maintai
Checkindat
n addr
e
Details
Checkoutdat
Of
1 e cnam
e
1 M
ADMIN Regist Customer cid
er
M M
1 1 1 To

Mak Allocates
Checks es Room To
Bill
of

RoomN room
o
RoomTyp
e
Location
Status avail

Context Level Diagram

LOGIN
0.0 LOGIN

CUSTOMER BOOKING
CUSTOMER
BOOKING DETAILS

HOTEL
ADMIN MANAGEMEN
T
ROOM DETAILS
ROOM DETAILS
SYSTEM
EMPLOYEE DETAILS
EMPLOYEE
DETAILS
 Data Flow Diagram
1.0
Login Authentication
Admin Admin
Response Login
Login Admin

2.0 customer booking details

customer booking details

Booking Booking Booking

3.0

Employee Designation Employee Employee Designation

Employee
Employee

A
 A

4.0
Employee Name Employee Name
Employee Allocated
Employee Employee

5.0

Room details Room Details Allocated

Room Room
Room

6.0
Customer Check-in details Check-In Customer Check-in detailsCheck-in
Check-In

A
 A

7.0
Check- Customer Check-Out detailsCustomer Check-Out details Check-Out
Out Check-
Out

8.0
Total Amount Total Amount
Amount Amount
Amount

Response
Customer

Request
9.0 Query

Admin Report
Room
Response

Query
Booked/Vaccant
 Response
Query
Employee
Response

Data Dictionary
Admin Information:-
Field Name Field Data type Description

Username Text Name of User

Password Text User Password

Customer Booking Details:-

Field Name Field Data type Description
cid Number Customer Id(Primary key)
Cname Text Customer Name
Addr Text Customer Address
City Text Customer City
Country Text Customer Country

Contactno Text Customer Contact Number

Adults Number Adults

Childrens Number Customer Childrens

Designation Text Employee Designation

Empallocated Text Room Server Employee Name

Status Text Room Status
(AC/non-AC)
RoomNo Number Room Number

RoomType Text Room Type

(single room/double room)
Location Number Room Location
(1st Floor/2nd Floor)
Roomprice Number Room Price

Days Number Number of Days

Gst Number GST Price(12%)

Totalprice Number Total Price

(room price+GST)
Foodprice Number Food Price

Checkindate Text Customer Check-in Date

Checkintime Text Customer Check-in Time

Checkoutdate Text Customer Check-out Date

Checkouttime Text Customer Check-out Time

Room Details:-
Field Name Field Data type Key
RoomNo Number Room Number(Primary key)

RoomType Text Single Room/Double

Room/Deluxe Room
/Executive Room)
Location Number Room Location
(1st Floor/2nd Floor)
Status Text Room Status(AC/non-AC)

Avail Text Room Availability

(Booked/Vaccant)
Employee Details:-
Field Name Field Datatype Description

Eid Number Employee Id(Primary key)

Ename Text Employee Name

Contactno Text Employee Contact Number

Designation Text Employee Designation

Addr Text Employee Address

Doj Text Employee Joining Date

City Text Employee City

Country Text Employee Country

gender Text Employee Gender

age Number Employee Age

LOGIN FORM:
MAIN SCREEN:

CUSTOMER CHECK-IN CHECK-OUT DETAILS:-

CUSTOMER BOOKING :-

ROOM DETAILS :-
EMPLOYEE DETAILS :-

EMPLOYEE REPORT :-
CHANGE PASSWORD :-

5.Reports
EMPLOYEE REPORT:

ROOM REPORT:
CUSTOMER BILL REPORT:

CUSTOMER REPORT:
6. ADVANTAGES AND LIMITATIONS OF SYSTEM

ADVANTAGES: -

o Its user friendly software.

o Provide security as having individual having login id and password

o Details can be stored, updated and deleted easily.

o The system gives feature called as Data Binding, which provides simplest way for
connecting to the Database.

o It provides User required results on minimum click events.

o It works on the behalf of inner management.

DISADVANTAGE: –

The designed system is stand-alone system.

o Its works on current basis.

o Only the only The Hotel Management Staff members can have access to the system.

7. FUTURE ENHANCEMENT

➢ System is Upgradable.

➢ The system is upgradable in such a way that more features like multiple users can use
the software simultaneously and can be made more user friendly.

➢ In this way data can be dynamic,and several bug fixes can be peformed.

8. BIBLIOGRAPHY
➢ Visual Basic 6.0(Black book by Steven Holzner)
➢ Project guide
➢ WWW.vbforums.com
➢ WWW.vbcity.com
➢ WWW.stackoverflow.com
➢ Experienced Professionals