FACULTY-IN-CHARGE

Student Academic Information System (SAIS)

Users Manual

University of the Philippines

Los Baños, Laguna
 FACULTY-IN-CHARGE’S MANUAL

Table of Contents

Introduction ............................................................................................................................................................ 2
Login........................................................................................................................................................................... 2
Change Password .................................................................................................................................................. 3
Navigate SAIS Menu ............................................................................................................................................. 4
CHAPTER 1: Faculty Center .............................................................................................................................. 5
A. My Teaching Schedule ............................................................................................................................ 5
B. View and Print Class List ....................................................................................................................... 7
C. View Waitlist Student ............................................................................................................................. 9
D. Encode and Submit Final Grades..................................................................................................... 11
E. Print Grade Sheet .................................................................................................................................. 16

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Introduction
This manual will guide you on how to perform the basic faculty-related tasks using SAIS.
These tasks include (1) viewing your teaching schedule, (2) viewing and printing your class list,
(3) encoding and posting of final grades, and (4) printing your final grade sheet.

Login
Authorized users will be granted security access and a unique user ID and password to
log into the Student Academic Information System (SAIS).

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Introduction
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Change Password
Once you are granted access to the SAIS you are able to use this page to change your
password.

Step 2 – Fill-in the

required information.
Step 1 – Click on the
Change My Password
link.

Step 3 – Click on the

Change Password button.

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Change Password
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Navigate SAIS Menu

The Navigational Path is your driveway to explore the SAIS. In this manual you will
encounter a lot of this path to be able to access different features of SAIS. Using the task below,
you will see how the navigational path works.

Task: Log-in to SAIS then click Self Service, then click Enrollment, then click Enrollment: Add
Classes buttons.

Navigational Path
Self Service  Faculty Center  My Schedule

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Navigate SAIS Menu
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CHAPTER 1: Faculty Center

The Faculty Center module enables you to perform some of the basic tasks related to a
faculty. These tasks are (1) viewing your teaching schedule, (2) viewing and printing your class
list, (3) encoding and posting of final grades, and (4) printing your final grade sheet.

A. My Teaching Schedule
The My Teaching Schedule page enables you to view important information related to all
the classes that you are teaching in the selected term, such as class, class title, number of
students enrolled, section/class number, etc.

Follow the steps below to view your teaching schedule.

Step 1- Follow the Navigational Path

Self Service  Faculty Center  My Schedule

Click on the Change Term

button to view your class schedule
from the different term and even
your previous schedule.

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Tick on the radio button next to the

term that you want to view.

Click on the Continue

button to proceed.

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B. View and Print Class List

Class list is referred to as Class Roster in SAIS. It contains the list of students enrolled in a
class.

Follow the steps below to view and print your class list.

Step 1- Follow the Navigational Path

Self Service  Faculty Center  My Schedule

Step 2 – Select a class and click

on the class roster icon ( ) to
view the students enrolled in the
class.
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Step 3 – Click on
the download icon to
download an excel
file of your class list.

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C. View Waitlist Student

Step 1- Follow the Navigational Path

Self Service  Faculty Center  My Schedule

Step 2 – Select a class and click

on the class roster icon ( ) to
view the students enrolled in the
class.

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Step 3 – Click on
the dropdown button
and select “Waiting.

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D. Encode and Submit Final Grades

Follow the steps below to encode and submit final grades.

Step 1- Follow the Navigational Path

Self Service  Faculty Center  My Schedule

Step 2 – Select a class and click

on the grade roster icon ( ) to
assign grades to students in the
class.

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Step 3 – Click on the

dropdown button and select
the grade for the student.

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Step 4 – Click on the

Transcript Note tab.

Step 5 – Click on the

Note link to add remarks
for the student.

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Step 6 – Enter the

remarks.

Step 7 – Click on
the OK button.

Step 8 – Click on the Save button to

save your encoded grades.
Note: If you want to post your grade
you may proceed to the next step.

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Step 9 – Click on the dropdown button and select

Approved to post your grade roster. A post button
will appear at the end of your class list.
Note: Once grades are posted, you can no longer
edit the grades assigned to your students.

Step 10 – Click on
Click on the Download the Post button.
link to download an excel file
of your grade roster.

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E. Print Grade Sheet

The printed grade sheet from this page serves as your reference and copy only. This is
different from the official grade sheet that can only be generated from the Office of the
University Registrar.

Follow the steps below to print your final grade sheet.

Step 1- Follow the Navigational Path

Self Service  Faculty Center  My Schedule

Step 2 – Select a class and click

on the grade roster icon ( ) to
assign grades to students in the
class.

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Step 3 – Click on the

download link to
download an excel file
of your grade roster.

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