LOCOMOTIVE WORKSHOP, NORTHERN RAILWAY,

LUCKNOW
Procedure Manual - IMS DOC. NO. : PM/LW/SMT/09
ISSUE/REV NO.-1/0Date : 15-09-2019
ISO 9001:2015, ISO 14001:2015 &
ISO 45001: 2018

Procedure: OPERATION CONTROL

1. SUMMARY
1.1 This procedure is established, documented, implemented and maintained to demonstrate operation
control in an organization to focus those areas that are most important to be controlled for the
achievement of its goals.
1.2 Responsibility and Authority for this procedure is spread across various functions within decided scope.
Safety Team and Senior Management Team is responsible for Identifying need of control.
1.3 Note: This procedure has adopted some definitions developed by Locomotive Workshop, Northern
Railway, Charbagh, Lucknow

2 REVISION AND APPROVAL

Rev. Date Nature of Changes Approved By
[Procedure
[Rev [Date of
Original issue. Approver
Number] Issue]
Name]

3 PROCEDURE:
3.1. For Environmental Needs, Aspect - Impact register is prepared the Significant ones are identified . All
concerned are made aware of these significant environmental aspects and on the method to control them.

3.2. For Occupational Health and Safety needs, Hazard Identification and Risk Analysis register is prepared and
Medium and High Risks are identified. All the concerned are made aware of these OH&S Risks and on the
Safety methods to control them,

3.2 The above activities shall be carried out under specified condition using Operation Control
Procedures/Work Instruction in the same guide line as per defined by Locomotive Workshop, Northern
Railway, Charbagh, Lucknow documents. The Operation work instructions specify the operating criteria
to be followed while carrying out the operations.

3.3. While contracting any job, the Contractor is made aware of environmental issues and OH&S risks and
precautions to be taken. This is done verbally as well as in writing. The Visitors are briefed about
maintaining Cleanliness within the premises. They are instructed on prohibition of the use of Pan, Bidi,
Cigarette and Ghutkha in the premises. Trash collection boxes are provided at strategic locations.

3.4. The in-process and Completed documents/ data are preserved / stored at an identified location. Care is
taken that during its life cycle, these do not lose their characteristics and do not get deviated from their
intended use. Nonconforming products are separately stocked and are maintained.

3.5. Proper instructions are given to the delivery person to ensure safe delivery of completed project
documents/ Data at the Customer end
 LOCOMOTIVE WORKSHOP, NORTHERN RAILWAY,
LUCKNOW
Procedure Manual - IMS DOC. NO. : PM/LW/SMT/09
ISSUE/REV NO.-1/0Date : 15-09-2019
ISO 9001:2015, ISO 14001:2015 &
ISO 45001: 2018

3.6. The Electricity supply is from our principal M/s Northern Railways. Timely Compliance to their
requirements is ensured. The connected load is sufficient for the present operations. Efforts are made to
conserve Electricity as possible. Instructions to that effect are placed at all strategic locations. LED Lights
are being planned to phase out Tube Lights. Fans are used only as necessary. Computers are
programmed to get in to ‘standby’ mode to reduce the electricity usage. When not in use for a long time,
equipments, computers lighting are switched off. Instructions to that effect are displayed and also given
from time to time.

3.7. Water supply at office is from Railways. Timely Compliance to their requirements is ensured. The supplied
quantity is sufficient for the present operations. Efforts are made to conserve Water as possible.
Instructions to that effect are placed/ displayed at all strategic locations. Taps are monitored for leak and
repaired promptly. The storage tank is cleaned every scheduled time to ensure hygiene. RO with water
coolers are fitted to ensure purity of drinking water.

3.8. Hazardous waste is generated and is properly disposed as per Disposal Matrix.

3.9. Operation Control regards to OH & S management system is

 Work permit System
 Identification and use of PPE’s
 Mentioning Health and Safety requirements in purchase documents such as tender documents , work
order, purchase order
 Display of Non Smoking, Speed Limits
 Provision of ELCB in lightning circuits, absence of loose fittings and dangling wires
 Gangways being marked
 Provision of Medical Facilities
 Furniture selection considering ergonomics
 Periodic cleaning of water coolers and water slogs
 Exhaust system in work place

The application is being periodically checked in safety audit

3.10. Safety and Health coordinators will act as role models in their departments / areas for maintaining safe
environment and ensure Safety Compliance on regular basis. They are responsible for creating
awareness on safety in their areas.

3.11. In case of gross safety violation and more Non compliances are observed, penalty / fine will be imposed
as per the nature of non compliance. All such incidences will be forwarded to Management through Safety
and Health Committee for taking action.

3.12. Training needs / requirements on Quality of Operations Environmental, Safety and Health issues are
identified and Trainings are scheduled.

4 MONITORING AND MEASUREMENT

4.1. Organization’s Quality, Environmental and OH&S performance is monitored and measured periodically in a
very systematic manner and suitable corrective, preventive actions are initiated. Vital data is collected and
 LOCOMOTIVE WORKSHOP, NORTHERN RAILWAY,
LUCKNOW
Procedure Manual - IMS DOC. NO. : PM/LW/SMT/09
ISSUE/REV NO.-1/0Date : 15-09-2019
ISO 9001:2015, ISO 14001:2015 &
ISO 45001: 2018

circulated to all concerned.

4.2. The measurements are either Qualitative or Quantitative. These involve: Checking the achievement of set
targets, updating information on significant environmental aspects, monitoring emissions and discharges to
meet applicable legal requirements or other requirements to which organization subscribes, Monitoring
Consumption of Water, Electricity, and other Material to meet the set targets, Provide data to: support or
evaluate operational controls; to evaluate environmental and environmental management system
performance,

4.3. Senior Management Team in consultation with Director has identified the key characteristics of the
processes and activities and has decided the parameters to be monitored and / or measured, method of
measurement and the frequency of measurements. The Objectives are set and strictly monitored for
achieving the set targets.