LOCOMOTIVE WORKSHOP, NORTHERN RAILWAY,

LUCKNOW
Procedure Manual - IMS DOC. NO. : PM/LW/SMT/07
ISSUE/REV NO.-1/0Date : 15-09-2019
ISO 9001:2015, ISO 14001:2015 &
ISO 45001: 2018

Procedure: Hazard Identification, Risk Assessment and Determining controls

1. SUMMARY
1.1 This procedure is established, documented, implemented and maintained to help the
organization for ongoing identification of OH and S hazards, assessment of risk and
determination of necessary controls
1.2 Responsibility and Authority for this procedure is spread across various functions within
decided scope. Senior Management Team is responsible for Implementation
1.3 Note: This procedure has adopted some definitions developed by Locomotive Workshop,
Northern Railway, Charbagh, Lucknow

2. REVISION AND APPROVAL

Rev. Date Nature of Changes Approved By

[Rev [Procedure
[Date of
Number Original issue. Approver
Issue]
] Name]

3. Procedure:
3.1. An effective OH&S management system begins with identification of Hazards in the process
&understanding how an organization can Control the hazards by assessing risks involved.
Identification process shall take into consideration
o Routine and non routine activities,
o Activities of all personnel having access to the work place (including subcontractors and
visitors),
o Infrastructure, Equipments and materials at the work place, whether provided by the
Organization or others,
o Human behavior capabilities and other human factors.
o Identified hazards originating outside the workplace capable of adversely affecting the
health and safety of persons under the control of Locomotive Workshop, Northern
Railway, Charbagh, Lucknow within the workplace,
o Hazards created in the vicinity of the work place by work related activities under the
control of Locomotive Workshop, Northern Railway, Charbagh, Lucknow

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LOCOMOTIVE WORKSHOP, NORTHERN RAILWAY,
LUCKNOW
Procedure Manual - IMS DOC. NO. : PM/LW/SMT/07
ISSUE/REV NO.-1/0Date : 15-09-2019
ISO 9001:2015, ISO 14001:2015 &
ISO 45001: 2018

o Changes or proposed changes in the Locomotive Workshop, Northern Railway,

Charbagh, Lucknow both plants, its activities or material,
o Modification to the Integrated management system including temporary changes, and
there impacts on operations, processes and activities,
o Any applicable legal obligations relating to risk assessment and implementation of
necessary controls,
o The design of work areas, processes, installations, machinery/Equipments operating
procedures and work organization, including their adoption to human capabilities

3.2. Methodology for hazard identification and risk assessment is

a) defined with respect to its scope, nature and timings to ensure that it is proactive rather than
reactive
b) Provide for the identification, prioritization and documentation of risks and application of
control as appropriate as per Hazard Identification and Risk Assessment Chart (HIRA)

3.3. Classify the work activities as per following guidelines

 Tasks being carried out, their duration and frequency/ probability
 Location where the work is carried out
 Who normally/occasionally carries out the tasks Who else may be effected by the work
(for example visitors, subcontractors, public)
 Training that personnel have received about the tasks
 Written systems of work and/or permit-to-work procedures prepared for the tasks
 Plant and machinery, Powered hand tools that may be used. Manufacturers and
Suppliers instructions for operation and maintenance are referred
 Size, shape, surface character and weight of materials that might be handled
 Distance and heights of the place where materials have to be moved by hand Services
used (for example compressed air)
 Substances used or encountered during the work. Physical form of substances used or
encountered (fume, gas, vapors, liquid, dust/powder, solid)
 Content and recommendations of safety data sheets relating to substances used or
encountered
 Relevant acts, regulations and standards relating to the work being done, the plant and
machinery used, and the materials used or encountered
 Available monitoring data gained as a result of information from within and outside the
organization, incident, accident and ill-health experience associated with the work being
done, equipment and substances used and
 Finding of any existing assessments relating to the work activity Control measures
believed to be in place

On classification of various activities on above guidelines risks can be identified by asking

some questions like a) Is there a source of harm?, b) Who could be harmed?, c) How could
harm occur?

3.4. The risks identified can lead to the hazards some of them can be as listed as

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LOCOMOTIVE WORKSHOP, NORTHERN RAILWAY,
LUCKNOW
Procedure Manual - IMS DOC. NO. : PM/LW/SMT/07
ISSUE/REV NO.-1/0Date : 15-09-2019
ISO 9001:2015, ISO 14001:2015 &
ISO 45001: 2018

 Slips or falls on the level

 Fall of persons from heights
 Fall of tools, materials etc. from heights
 Inadequate head room
 Hazards associated with manual lifting/ handling of tools, material. etc.
 Hazards from plant and machinery associated with assembly, commissioning, operation,
 Maintenance, modification, repair and dismantling.
 Vehicle hazards, covering both site transport and travel by road.
 Fire and Explosion
 Violence to staff
 Substances that may be inhaled
 Substances or agents that may damage the eye.
 Substances that may cause harm by coming into contact with, or being absorbed through
the skin.
 Substances that may cause harm by being ingested (e.g. entering the body via the mouth
 Harmful energies (e.g. Electricity, Radiation, Noise, Vibration)
 Work related upper limb disorders resulting from frequently repeated tasks
 Inadequate thermal environment, e.g. Too hot
 Lighting levels.
 Slippery, uneven grounds or surfaces.
 Inadequate guard rails or hand rails on stairs.
 Subcontractor’s activities.
 Bites of Insects

3.5. Hazards are identified through Consultation, Safety Audit, Injury, Permanent Disability / Fatality,
Minor Injury / First aid, Illness and injury records, Task Analysis / Job Hazard Analysis, Legal
and other Requirements.

3.6. Risk Control is executed during the process as per one of the following guidelines
 Elimination: If possible, eliminate hazards altogether, or combat risks at source, e.g. use
a safe substance instead of dangerous one or reduce inventory level of hazardous
substance.
 Substitution: If elimination is not possible try to to use substitute material or equipment
 Engineering Control: Establish engineering control (Auto/manual) wherever possible to
reduce the risk.
 Signage, warning or administrative control: Display signage or warning and
procedures/work instructions at suitable place
 Personal protective Equipments: Ensure that PPEs are provided, suitable, used and
maintained.
Pre-employment and Periodical Medical examinations with specific location wise tests are
carried out at Outside facility. Awareness Training for Hygiene and Safety carried out periodically
so as to cover all the Persons in the scope area.

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 LOCOMOTIVE WORKSHOP, NORTHERN RAILWAY,
LUCKNOW
Procedure Manual - IMS DOC. NO. : PM/LW/SMT/07
ISSUE/REV NO.-1/0Date : 15-09-2019
ISO 9001:2015, ISO 14001:2015 &
ISO 45001: 2018

3.7. Significance of the risks, i.e. Acceptable Risk and Not acceptable Risk is decided based on
criteria of combination of risk severity rating and risk probability rating
 Cognizance to Legal Requirements: If any of the controls are required as per legal
requirements identified through legal register e.g. use of PPE or dangerous operation or
factories acts/rules then identify legal requirements as 'Yes' and ensure compliance
through evaluation of compliance.
 Cognizance to Emergency: If any one hazards which leads to fire or explosion or toxic
release or combination of these; then identify emergency as 'Yes'. All such identified
emergencies are considered for emergency preparedness and response through onsite
emergency plan.
 Risk identified as trivial, tolerable and moderate are considered as acceptable risks. Risk
identified as substantial is considered as not acceptable risks and needs management
program Risk identified as intolerable is consider as not acceptable risk and Work cannot
be started or continued until risk is reduced through Management program
.
3.8. An organization’s policy, objectives and targets, training, communications, operational controls
and monitoring programs are primarily based on knowledge of the significant environmental
aspects, although issues such as applicable legal requirements and other requirements or which
the organization subscribes and the view of interested parties are also taken in to account.

3.9. All risks are then be prioritized for objective target and management program as below
􀀀 Priority 1: All not acceptable risks.
􀀀 Priority 2: All other risks.

4.0 REVIEW & UPDATING OF RISK ASSESSMENT LIST:

 The results of the most recent Status Review are reviewed as part of the Management
Review process. Based on this review and the Management determines the need to update
the Hazard list and Risk Assessment criteria.
 Whenever a new equipment or process is added to the facility, associated risks shall be
identified by the concerned functional head along with SMT and Risk register shall be
updated accordingly.
 The newly identified risks are evaluated by the Cross Functional Team and reviewed by the
Steering Committee.
 After implementation of corrective and Preventive action the risk assessment shall be carried
out and evaluated risk level will be updated in the Risk Register.

HIRA activities is taken from IRCA Part IV

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