Angelica Ersalina Rahmawaty

MICE 2A

How To Choose A Venue For An Event

Goals:

Materials:

1. Smartphone
2. Internet
3. Have a skills to negotiation with the venue
4. Pen and paper

Steps :
1. Analyse the event's need for a venue. It is necessary to ask many questions
about what sort of venue is needed.
2. Investigate possible venue. Venue staff should research possible venues places
used for the event.
3. Make site visits. Once some possible venues have been identified, it is important
to make a site visit. The purpose a site visit is to determine the suitability of the
venue.
4. Agree on price and terms. Although venue managers will have standard prices
you should not think there is no chance of bargaining the price down, or
alternatively, bargaining for extra services.
5. Make a booking and confirm. The venue will take a booking over the phone, it
is likely that you will be sent within a few days a contract that states: Facilities
booked, Dates and times booked, Payments required e.g. deposit and final
payments, Other contractual obligations e.g. cleaning, Your contact details. After
you have signed and returned the contract together with a cheque deposit, you
should never assume that your booking is safe and forget about it until the last
week before the event. 
6. Make further site visits. The purpose of making further site visits is to assure
yourself that nothing has changed, or at least that any changes that do occur will
not affect your event.