Standard Operating Procedure

INTERNAL AUDIT

STATISTIC AND QUALITY ENGINEERING LABORATORY

Universitas Brawijaya
Malang
2017
 IDENTIFICATION SHEET

UN10/F07/88/HK.01.02.a/003
UNIVERSITAS BRAWIJAYA
November 1st 2017

0
INTERNAL AUDIT
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INTERNAL AUDIT

Person in Charge
Process Date
Name Position Signature

1. Arranged Fachrezy Assistant November 17th 2017

Pangestu Widi Coordinator

2. Corrected Debrina Puspita November 17th 2017

Head of
Andriani, ST.,
Laboratory
M.Eng.

Head of the
3. Approved Ishardita November 20th 2017
Department
Pambudi Tama
of Industrial
ST., MT., Ph.D. Engineering
Dean of The
4. Determined Dr. Ir. Pitojo Tri November 20th 2017
Faculty of
Juwono, MT.
Engineering
Vice Dean for
5. Controlled Dr. Ir. Surjono, November 20th 2017
Academic
MTP.
Affair

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 TABLE OF CONTENTS

IDENTIFICATION SHEET ---------------------------------------------------------------------------------------------------------- i

TABLE OF CONTENTS ------------------------------------------------------------------------ Error! Bookmark not defined.

A. Objective ---------------------------------------------------------------------------------------------------------------------------- 1

B. Scope and Related Units -------------------------------------------------------------------------------------------------- 1

C. Related Quality Standard ------------------------------------------------------------------------------------------------- 1

D. Terms and Definition -------------------------------------------------------------------------------------------------------- 1

E. Sequence of Procedures---------------------------------------------------------------------------------------------------- 1

F. Flowchart --------------------------------------------------------------------------------------------------------------------------- 3

G. Reference --------------------------------------------------------------------------------------------------------------------------- 4

H. Attachment ------------------------------------------------------------------------------------------------------------------------ 4

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A. Objective
The objectives of internal audit is as follows:
1. To verify the effectiveness of the implementation of quality systems
effectively and efficiently.
2. Reported the results of the audit with sufficient data and provide input
to the relevant sections in order to do repairs.

B. Scope and Related Units

Scope and related parties are all of internal audit activities that
implemented in all relevant parties in the application of quality management
in statistics and quality engineering laboratory is as follows :
1. Head of Statistics and Quality Engineering Laboratory
2. Assistant of Statistics and Quality Engineering Laboratory
3. Auditor
4. Auditee Committe in Industrial Engineering Department

C. Related Quality Standard

Quality Standars related to internal audit are performance standars,
process standars and assesment which in the internal audit process will be
periodically evaluated. It can be approved for future improvement.

D. Terms and Definition

1. Internal Audit is an audit conducted to ensure compatibility between
the existence of a quality management system implementation.
2. Quality Assurance Division is the party responsible for taking care of all
the documents needed for the audit together with the Head of the
Laboratory
3. Auditee Committe in Department is the party responsible for the quality
assurance unit of the department.

E. Sequence of Procedures
Procedure in internal audit activity is as follows :
1. Establish a schedule of internal audit by the laboratory in accordance
with the schedule provided by the selection of audio.

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2. Quality Assurance Division prepare all documents required for
auditing purposes
3. Quality Assurance Division coordinate all assistants Statistical
Laboratory and Quality Engineering to create accountability reports
each division and each work program and other supporting documents
held by all divisions necessary for the internal audit.
4. Quality Assurance Division consult the entire internal audit
documents to the Head of the Laboratory.
5. Implementation of internal audit of the Statistics and Quality
Engineering Laboratory, which was attended by the Head of the
Laboratory, a lab assistant SRK, internal audit department teams, and
auditors who have been determined by the university.
6. Quality Assurance Division noting any discrepancies and confirm the
results of the audit to the auditor.
7. Auditor accepts the findings and clarify the discrepancies and propose
remedial action through borang clarification.
8. Laboratory perform corrective and preventive action on the findings of
discrepancies that are coordinated by the Head of the Laboratory.
9. Verification of corrective and preventive action that has been
undertaken with the Head of the Laboratory and all relevant assistant.
10. Monitor corrective and preventive actions taken.
11. Quality Assurance Division reported the results of the internal audit
management.
12. Do the internal audit activity

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F. Flowchart
1. Flowchart of Internal Audit

Start

Head of Laboratory Laboratory visitation

Setting a schedule of Internal Audit by the schedule by auditor
Head of the Department
Party Laboratory (1 week)
Auditors

All documents for audit

Lab Assistant (Quality Quality Assurance Division prepare all quality
Assurance Division) documents for audit purposes (3 months)

Quality Assurance Division coordinates the The accountability

Assistant Quality Assurance
entire lab assistant SRK to create documents report and the work
Division
with audit program of the division
The entire lab assistant
(1-2 months)

Assistant Laboratory (Division of Quality Assurance Division consult internal

Quality Assurance) audit documents to the Head of the Laboratory
Head of the laboratory (1 month)

Head of Department
Implementation of internal audit of the Statistic
Head of Laboratory
and Quality Engineering Laboratory
Lab Assistant
(1 day)
Auditor

Lab Assistant (Division of Quality

Quality Assurance Division recorded all Book of Audit
Assurance)
discrepancies and confirm the results of the
Head of laboratory
audit to the auditor. (1 day)
Auditor

Auditor accepts the findings and clarify the Laboratory findings by

Auditor discrepancies and propose remedial action auditor
through borang clarification. (6 months)

The entire lab asisstant Verification of corrective and preventive action PDCA cycle
Head of laboratory (! month)

Monitor corrective and preventive actions are

The entire lab asisstant
done
Head of laboratory
(1 month)

Assistant Quality Assurance Divison Quality Assurance Division reported the results
Head of Laboratory of the internal audit management (1 day)

Finish

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G. Reference
The reference used is:
1. Standard Operating Procedure of Document Processing Procedures
Statistics & Quality Engineering Laboratory
2. Document job description of Statistics and Quality Engineering
Laboratory

H. Attachment
1. Form Laboratory Evaluation

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 TIMELINE OF INTERNAL AUDIT

2016 December
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

28 29 30 01 02 03 04
Setting a Setting a Setting a Setting a Internal audit of
sc hedule of sc hedule of sc hedule of sc hedule of SQE Laboratory
Internal Audit Internal Audit Internal Audit Internal Audit

05 06 07 08 09 10 11
QA rec orded all
disc repanc ies &
c onfirm to
auditor
12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31 01

02 03 Notes:
a. Setting Schedule of Internal Audit: 7 days; b. QA prepare all document
(September- November 2016 or 3 months); c. QA coordinate SQE assistant to
create document (October-November 2016); d. QA consult document to Head
Laboratory (November 2016); e. Auditor accept the finding and borang clarification
(6 months= December-June 2017); f. Verification of corrective & preventive action
(June-July 2017); g. Monitor corective& preventive done (July-August 2017)