CARLO JAKE B.

HAMAC
Prince Naif Road, Al Nayfiyah
Al Hofuf, Kingdom of Saudi Arabia
32 Years Old
Mobile No.: 0538900360
Email address: carlojakehamac@gmail.com
Skype ID: carlojakehamac

Desired Position: Admin/HR-related Functions/Positions

Career Objective

It is my objective to provide quality work services imbued with ethics, values and
professionalism and to seek opportunities that will fit my skills and abilities in
attaining self-development.

Current Attachment

HR Officer
Rowad Al Jazeera Holding Company
P.O. Box 9760, Al Ahsa 31982
Prince Naif Road, Al Nafiayah
Al Hofuf, Kingdom of Saudi Arabia
August 19, 2017 to present

Main Role:
Human Resource and Administration core roles and functions (personnel affairs
and administration, policies, compensation and benefits, recruitment/hiring/talent
management and onboarding, payroll, employee performance, etc.). Assist the
HRD Manager in managing the daily operation of the Department.

Supervises four (04) Saudi employees – one HR specialist, one payroll specialist,
one HR Officer, and one Government Relations Officer.

Significant Contributions:
1) Created an employee information management system that is more
efficient, reliable, and responsive to the daily needs of the HR Department.
The new system includes changing of employee numbers, creating
procedures in treating and handling employee information and documents,
streamlining of procedures linking HRD and Accounts Department, among
others.
 2) Fixed payroll section monthly challenges by creating a procedure on
handling and treating timesheet information, and strengthening
communication between payroll personnel in the head office and from
different work sites.
3) Established a better recruitment standard by establishing better
recruitment contracts with different agencies from different countries that
would put the company in a better position, on-time onboarding of urgent
manpower requirements of quality and cost-efficiency.
4) Being able to teach/train and inspire our new Saudi employees to strive for
excellence, hard work, and dedication to their chosen career in the Human
Resource.

Recruitment Procedures
1) Assist in the creation of Job Descriptions with Department Head, Project
Managers, Line Managers, among others, for the commencement of the
selection and recruitment process.
2) Identifying best job posting/sourcing options (considering several factors
like fees, quality of available candidates, availability of candidates to join,
etc.) by coordinating/advising/negotiating from different available job
websites, headhunter agencies, and recruitment agencies from different
countries.
3) Screening of forwarded resumes/CVs from relevant Agencies in the
Philippines, India, Pakistan, Nepal, Egypt, Sudan, or locally.
4) Contacting shortlisted applicants and conducting hiring procedures (ie.
sending of the Standard Interview Questionnaire, phone interview, salary
negotiations, etc.)
5) Coordinating with relevant Agencies as to the progress of the hiring
procedure (from recruitment to on-boarding) and submission of required
documents for deployment of selected applicants.
6) Negotiating company offer to selected applicants based on the hiring
procedure result and salary benchmarking as to the company’s standard.
7) Preparation of contract and other legal documents upon the applicant’s
acceptance of the job offer.
8) Administration and maintenance of government-sponsored links and
websites for recruitment (i.e. E-migrate system for India recruitment, etc.)
9) Endorsing necessary changes for the selection and recruitment
system/procedure, if required.

On-boarding Procedures
1) Arrangement of transportation of the newly hired employee upon the
advice of the recruitment agency on his flight information.
2) Preparation of employment contracts, aside from reviewing, editing,
amending, and creating specifically-required types of contracts.
3) Administrative procedures for newly-hired employees (cash advance,
passport and other necessary document collection, medical exam,
 contract signing, issuance of health insurance, newly-hired starter kit,
orientation, etc.)
4) Formal hand-over procedure to the allotted department.
5) Preparation for Iqama and Work Permit issuance.
6) Endorsing necessary changes, if required.

Personnel Administration/Management
1) Drafts new company rules/policies and or revising existing rules/policies,
addressing the current need of the company and its employees.
2) Interprets and drafts company policies and procedures.
3) Maintains and administers the Human Resource Onyx Pro ERP System
(employee and vehicle record, salary history, vacation history, health
insurance, vehicle insurance, IDs and Certificates, etc.)
4) Suggest improvement of the HR Onyx Pro ERP System (equivalent to
SAP).
5) Preparing/generating required reports from HR-ERP system.
6) Administration and maintenance of the company Muqeem Portal.
7) Preparing Memoranda (Internal, Increment, Special, Advisory, Warning,
etc.)
8) Maintaining the Employee/Personnel File.
9) Facilitating Employee Request/Concerns (medical reimbursement,
vacation/exit/annual leave request, etc.)
10)Conducting and creating surveys for management’s reference in
drafting/editing new/existing company policies
11)Developing/creating/editing/revising administrative/personnel forms (Cash
Advance, Vacation/Exit Form, Loan Forms, etc.)
12)Creating/preparing/revising/editing legal/official documents (Undertaking,
Employee Contracts, any out-going official correspondence, etc.)
13)Administering renewal of legal/official documents (Passport, Iqama, etc.)  
14)Administering the Company’s Health Insurance Policy Scheme (issuance,
deletion, request of service, invoices, all other related transactions)
15)Preparation of documents and requirements for visa applications
(Business, Visit/Tourist, etc.) and coordinating with concerned agencies
and embassies for the successful issuance of any required visa.
16)Deals with employee grievances and addressing them appropriately.

Exit/Vacation Procedures
1) Reviewing of Exit/Vacation Request
2) Conducting Exit Interviews
3) Facilitating the HR Clearance
4) Facilitating Flight Bookings (and preparation of Purchase Requisitions and
Invoices)
Work Experiences

HR Officer
Nassir S. Al Hyder and Partners Co.
PO Box 476, Rahima 31941 KSA
June 13, 2012 to March 30, 2017 (4 years and 10 months)

Main Role:
Human Resource and Administration core roles and functions (personnel affairs
and administration, policies, compensation and benefits, recruitment/hiring/talent
management and onboarding, payroll, employee performance, etc.). Assist the
HRD Manager in managing the daily operation of the Department.

Supervised two (02) HR Secretaries.

Significant Contributions:
1) Created an Employee Handbook that is still being used in the company
until now.
2) Improved the overall image of HRD as a professional, reliable, efficient,
and effective part of the organization.

Selection and Recruitment

1) Screening of forwarded resumes/CVs from Recruitment Agencies.
2) Contacting the shortlisted applicants and conducting hiring procedures (ie.
sending of the Standard Interview Questionnaire, phone interview, etc.)
3) Coordinating with Recruitment Agencies as to the progress of the hiring
procedure (from recruitment to on-boarding) and submission of required
documents for deployment of selected applicants.
4) Negotiating company offer to selected applicants based on the hiring
procedure result and salary benchmarking as to the company’s standard.
5) Preparation of contract and other legal documents upon the applicant’s
acceptance of the job offer.
6) Visiting and conducting interviews in the Philippines for shortlisted
applicants, and facilitating the hiring procedures as needed.
7) Administration and maintenance of government-sponsored links and
websites for recruitment (i.e. E-migrate system for India recruitment, etc.)
8) Endorsing necessary changes for the selection and recruitment
system/procedure, if required.

New Joiner Procedures

1) Arrangement of transportation of the newly hired employee upon the
advice of the recruitment agency on his flight information.
2) Preparation of employment contracts, aside from reviewing, editing,
amending, and creating specifically-required types of contracts.
3) Administrative procedures for newly-hired employees (cash advance,
passport and other necessary document collection, medical exam,
 contract signing, issuance of health insurance, newly-hired starter kit,
orientation, etc.)
4) Formal hand-over procedure to the allotted department.
5) Preparation for Iqama and Work Permit issuance.
6) Endorsing necessary changes, if required.

Administration
1) Created and maintained the Employee Handbook.
2) Assist and contribute in drafting new company rules/policies and or
revising existing rules/policies, addressing the current need of the
company and its employees.
3) Interprets and drafts company policies and procedures.
4) Maintaining and administering the Human Resource ERP (employee and
vehicle record, salary history, vacation history, health insurance, vehicle
insurance, IDs and Certificates, etc.)
5) Suggest improvement of the HR System (equivalent to SAP).
6) Preparing/generating required reports from HR-ERP system.
7) Administration and maintenance of the Muqeem Portal (Government-
sponsored mechanism on expatriate HR-related data)
8) Preparing Memoranda (Internal, Increment, Special, Advisory, Warning,
etc.)
9) Maintaining the Employee File.
10)Facilitating Employee Request/Concerns (medical reimbursement,
vacation/exit request, etc. )
11)Conducting and creating surveys for management’s reference in
drafting/editing new/existing company policies
12)Developing/creating/editing/revising administrative forms (Cash Advance,
Vacation/Exit Form, Loan Forms, etc.)
13)Creating/preparing/revising/editing legal/official documents (Undertaking,
Employee Contracts, any out-going official correspondence, etc.)
14)Administering renewal of legal/official documents (Passport, Iqama, etc.)  
15)Administering the Company’s Health Insurance Policy Scheme (issuance,
deletion, request of service, all related transactions)
14) Preparation of documents and requirements for visa applications
(Business, Visit/Tourist, etc.) and coordinating with concerned agencies
and embassies for the successful issuance of any required visa.

Exit Procedures
1) Reviewing Exit/Vacation Request
2) Conducting Exit Interviews
3) Facilitating the HR Clearance
4) Facilitating Flight Bookings (and preparation of Purchase Requisitions and
Invoices)
HR / Recruitment Assistant
Agape Manpower Agency
360 Orchard Rd., #12-08 Singapore
January 2009 – December 2011 (3 years)

Duties and Responsibilities

 Handling incoming calls/emails, attending to callers’/senders’ inquiries and
redirecting the call/mail as appropriate.
 Provide all recruitment administration support.
 Manage the new joiner process from offer letter through to joining
instructions and induction.
 Assist in the development of HR policies and procedures.
 Enter data into the HR system so that accurate records are maintained.
 Provide data for and prepare management information reports.
 Carry out any other reasonable ad hoc duties in order to support the HR
department.
 Greeting and screening visitors and directing them to their appointments
or inquiries.
 Undertaking general administrative duties (writing correspondence /
memoranda, fax, photocopy, etc.) as well as assisting other staff with work
overflow.
 Establishing and maintaining office filing systems and personnel records
such as attendance, training, meetings, appointments, etc.
 And, performing other related duties as directed.

Administration Assistant
St. Peter’s College
2113 Sabayle St., Iligan City Philippines
April 2007 - January 20, 2009 (1 year and 9 months)

Duties and Responsibilities

 Welcoming visitors, reviewing correspondence; arranging company
dinners and other functions; answering questions and meeting requests.
 Preparing and editing articles; producing and distributing.
 Helps key personnel make consistent decisions by advising them of
historical precedents; serving as liaison between them and the
Administration Department.
 Arranges travel and meetings by developing itineraries and agendas;
booking other transportation; arranging lodging and meeting
accommodations.
 Completes projects and special assignments by establishing objectives;
determining priorities; managing time; gaining cooperation of others;
monitoring progress; problem-solving; making adjustments to plans.
 Updates job knowledge by participating in educational opportunities;
 reading professional publications; maintaining personal networks;
participating in professional organizations.
 Improves quality results by studying, evaluating, and re-designing
processes; implementing changes.
 Enhances the company's reputation by accepting ownership for
accomplishing new and different requests; exploring opportunities to add
value to job accomplishments.

Education

Bachelor in Sociology
Mindanao State University – Iligan Institute of Technology
Iligan City, Philippines
June 2003 to March 2007

Independent Online Coursework

Human Resource Management: HR for People Managers Specialization
University of Minnesota – Carlson School of Management
www.coursera.com
November 10, 2018 to August 30, 2019
1) Preparing to Manage Human Resources (02/01/2019)
2) Recruiting, Hiring, and Onboarding Employees (26/02/2019)
3) Managing Employee Performance
4) Managing Employee Compensation
5) Human Resources Management Capstone

Trainings/Workshops and Seminars Attended

Conducting Interviews, Recruitment, and Selection Process

October 4, 2014
BusinessCoach Inc., Metro Manila, Philippines
Effective Business Writing
October 1, 2014
BusinessCoach Inc., Metro Manila, Philippines
Seminar-Workshop on Technical Writing
Iligan Writers’ Guild, Mindanao State University - IIT

Computer Technical Skills

MS Office (Word, Excel, PowerPoint)

Organizations Joined

Junior Chamber International Philippines – Iligan Jaycees

Member, 2007 – present

Mister and Miss Teen Iligan Charity Inc.

Member, 2007 – present

Association of MSU-IIT Alumni Inc.

College of Arts and Social Sciences Representative, 2007 – present

Rotary Club International Philippines - Rotaract Club of Iligan North

Member, 2007 – present

Philippine National Red Cross – Iligan City Chapter

Member, 2007 – present

Skills

Travel Logistics, Scheduling, Informing Others, Presentation Skills, Self-

Confidence, Meeting Management, Client Relationships, Written Communication,
Promoting Process Improvement, Decision Making, Administrative Writing Skills.

Other Qualification:
 In good moral character, self-driven and goal-oriented, hardworking, and a
fast learner
 With pleasing personality
 Young, highly energetic, active, enthusiastic, and friendly.
 Keen on acquiring new knowledge and skills.
 Can easily adapt on a new working environment.
 Organized, flexible, and versatile.
 Able to work well under pressure of time and constraints.
 And, can function with minimal supervision.

Interests and Hobbies:

News and Current Affairs, Foreign Languages, Culture and the Arts, Asian Tour/
Travel, Politics, Movies, and Paolo Coelho.