Waseem Khan “Zaki”

Mata Khan, Paktika, Afghanistan

Tel. (+93) 799420243-(+93) 778786154 - E-mail. Wzaki.hrm@gmail.com

I have Master Degrees in M.A Economics & MBA

SUMMARY: Excellent management skills with solid business management skills. Well informed in the field
of Management, Training, Human Resource, achieving, innovative and analytical with international exposure,
strong communications and interpersonal skills.

INTEREST: Project Management, Planning, Organizing, Conducting, Leading, Controling, M&E, Human
Resource, Business Design, and Overall Management of the organization.

WORK EXPERIENCE

ACTION AGAINST HUNGER ACF, Ghor Afghanistan. Feb-06-2022- up to Now.

HR MANAGER

Mission 1: Participate to the definition, implementation and follow up of the national HR policies for
the mission
Under the supervision of FC and HRHOD:
 Ensure the update and implementation of HR procedures and tools on the base offices
 Ensure a legal/regulatory watch on any new text that impact the HR management of the mission
 Contribute, with the HRHOD to the collection of necessary information and to the revision of HR
policies
 Participate to the revision of the HR strategy and the its implementation follow up

Mission 2: Supervising the national staff administration and payroll, and ensuring the coherence of
work organization
Under the supervision of FC and HRHOD:
 Create and submit monthly payrolls, social contributions, and declarations to the local authorities
 Follow up on the end of contract dates for all employees
 Verify the JD revised by managers
 Capitalize and prepare consolidated organizational charts for the base
 Check the bases’ HR statistics and contribute to the mission’s HR indicators
 Prepare necessary HR files in case of audits, and HR reports to the authorities

Mission 3: Ensure the follow up of the administrative management of national staff

Under the supervision of FC and HR-HOD:
 Brief and debrief national staff on administrative issues upon joining and departure from AAH
 Liaise with authorities for the process of work permits and registrations
 Control and centralize break/leave requests and time sheets
 Manage the flight tickets for the break/leave of delocalized staff and other movements
 Follow up on the end of contract dates (and prepare amendments at the request of FC)
 Prepare mission per diem calculations and transfer the information to the Financial Manager for
payments
 Ensure the follow up of the Child Allowance, couple and family status
 Update the individual follow up and maintain staff personnel files

Mission 4: Provide for the recruitment and training of all employees and promote career development
Under the supervision of FC and HRHOD:
 Plan recruitments and participate to recruitment interviews
 Ensure proper follow up of the procedures, implementation and respect of the annual appraisal
planning
 Contribute to the construction of the annual training plan of the base, to its implementation and to its
achievement report
 Develop relationships with universities and partners in the frame of the recruitment and training
policies
 Support staff and managers for career and competence development

Mission 5: Participate to the internal communication and to the sustainability of professional

relations with all partners
With the support or by delegation of FC and HRHOD:
 Organize, participate and/or animate staff information meetings
 Elaborate and communicate internal HR notes for the base
 Receive staff requests and grievance and inform the FC
 Participate to the meetings with local authorities and organizations (Labor Inspection, Ministry of
Labor, insurances, social welfare, …)
 Ensure to provide all data required by audit processes
 Proactive and responsive during the HR audit made by third party.

Mission 6: Manage the Human Resources team

 Day-to-day management of the HR team in the base (guidance, follow-up, motivation…)
 Help to identify recruitment needs and structural gaps
 Evaluating the performance and developing the skills of the team members
 Identifying the training needs of the team

Mission 7: Participate to staff capacity building plan & monthly treasury cost
 Preparing the capacity building plan for all national staff with close follow up of all departments
 Arranging and facilitating the trainings
 Preparing the weekly and monthly movement follow up and management of the guest house for
delocalized staff and capital missions.

Mission 8: update daily HR database and tools:

 Updates day-day Homere database, (Employee data & documents, contracts, pay roll, leaves,
evaluation, salary advance, loan management, training records,
 Manage monthly payroll (HOMERE) and make sure the pay roll is generating smoothly, accuracy and
consistencies.
 Make sure to enter all required information related to staff in Homere database.
 Make sure to attach all employee diploma and certificates and record employment history, updates
employee work, education background and home address and contact details.
 Identifying any discrepancy and problem link to payment and report to FC.
 Sending monthly PER to HR HOD.
 Having close follow up with HR HOD or DHOD for any changes or issue related to database.
 Make sure the loans and salary advance request and payment are in line with AAH policy and
procedure loan policy and keep proper filing.
 Record of all loan requests, soft and hard.
  Sending notification and schedule to all supervisors/HOD, department for their staff performance
appraisal, contract renewals or any other administrative changes and requirements.
 Leaves management and follow up.
 Update and record employee leave and circulate the leave balance to all staff on monthly basis.
 Make sure all staff signed the updated employment contracts, charters and policies.
 Ensure the salary, benefits and contract are inconformity with the monthly pay roll and payment.

OHPM, Paktika, Afghanistan Jan-2019 – 31-October 2021

Senior HR Officer
 Determine staffing numbers, skills and needs to meet the organization's objectives;
 Analyze the skills and qualities required for each particular job and develop job descriptions and duty
statements;
 Advertise staff vacancies, assess applications, interview applicants, administer selection tests, prepare
reports and make recommendations to management about staff appointments;
 Maintain the personal records of employees on matters such as wages, superannuation, leave and
training, and prepare associated management reports;
 Arrange and conduct staff training;
 Use a number of management information systems to record, maintain, plan and manage the OHPM’s
human resources activities;
 Provide advice and information to management and employees on human resource policies and
procedures, including equal opportunity, anti-discrimination and occupational health and safety
programs
 Assist employees with work matters, career development, personal problems and professional matters
 Organize employee welfare services such as health and wellbeing programs, first aid and fire warden
training, superannuation and social activities
 Help implement organizational changes, revised job descriptions, classification structures or
technological changes;
 Develop and draft monthly action plan and submit monthly reports to line supervisor.
 Performs miscellaneous job-related duties as assigned line manager.

Ministry of Communication & Information Technology MCIT Kabul, Afghanistan July 2018 – Dec 2018
Human Resources Specialist (2000+ employees were working)
Responsible for HR functions execution in a very effective manner according to the MCIT Strategic mission
and Annual plan.
 Developing robust Human Resource Management Policies and Procedures based on MCIT internal
polices, and facilitate the timely and comprehensive hosting and reporting on all HR activities.
 Apply fundamental HR methods, principles, and practices of the specialization(s); and standardized
analytical and evaluative methods and techniques.
 Assist the HR Directorate in implementing of Government Resources Planning human resources
system in the MCIT. Develop new or modified HR work methods, approaches, or procedures for
delivering effective HR services.
 Collaborate or lead management in employing change process concepts and techniques by assessing
organizational readiness for change, organizational awareness, and leading change initiatives.
 Assist in all recruitment and contract issues, including the introduction and orientation of new staff
members to the team, and coordination with Administration personal for new staff set up;
  Take the lead role in developing and co-coordinating the development and systematic delivery of the
Staff Training Plan under guidance of project management.
 Contribute to the wellbeing of all staff members as well as good communication and team work,
dealing with all staff concerns/queries and provide solutions, in consultation with relevant Managers
where relevant.
 Prepare staff training checklist and report to the HR director and top management when required.
 Assist the ministry in the recruitment process of new staff, assisting during the test and interview,
drafting Personal Action Forms, preparing the proper recruitment documents, following up with status
of new recruitments, contracts extension, offer letters etc.
 Draft job announcement, posting of vacancies in websites, distribution of vacancy announcements
widely, Receiving/ screening applications; Coordinate all the process to the end.
 Develop and maintain personnel files for the project staff. Brief new staff about HR polices &
procedures.
 Supervise and monitoring of all attendance records, absence and vacation leave etc.
 Provide report to Finance section on new recruitment and termination of staff for salary payment.
 Any other task assigned by the management.

Organization for Health Promotion and Management (OHPM), Paktika, Afghanistan July-2015 to June-2018
HR/Capacity Building Officer (750+ Employees were working with OHPM)
Responsible for Assisting HR Manager in the proper planning and Execution of Human Resources Functions. In
addition, also provide various trainings and conduct recruitment and selection for all new hire employees.
 Provided Human Resources Consultation and support to HR managers in order to achieve
Departmental goals in effective and efficient manner.
 Conducting training needs assessment of provincial office and health facilities staff to address their
learning needs.
 Preparing and developing action and training plan for training activities
 Participation in developing curriculum and guidelines
 Preparing training plans for courses planned in the project work plan and as per the needs
assessment
 Preparing of required useful training aids and materials
 Conducting training according to the plan to enhance the knowledge skills and behavior of technical
staff of provincial health sector and completion of conducted courses documents including the report
of any courses in details.
 Providing supervision plan in coordination with assistance of provincial office and health facilities.
 Conduct supportive supervision of clinical staff in the province and follow up of trained topics to
insure the quality of staff activity.
 Preparing and sending of useful supervision feedback through supervisory visits to the project
manager.
 Maintain effective coordination and cooperation with the PPHD and other health stakeholders
 Participate to the courses/ workshops and meetings of provincial health sector.
 Preparing of monthly action plan and monthly reports to the provincial project manager
 Perform any other tasks as assigned by line supervisor

International Medical Corps IMC, Afghanistan June-2013 to June-2015

Human Resources Officer (550+ plus employees were working with IMC)
Responsible for HR related issues in Hiring and maintaining National and Internationl.
  To prepare, update all national staff monthly staff list and payrolls with proper available and current
grants/departments allocations and submit to KB HR for Checking and submit to finance for salary
payment
 Interview in according to IMC set forth grades depends on level of authorization and make
recommendations and select the most suitable person for the job in conjunction with the interview
panel;
 Screening of potential employees
 Treat all candidates as equal based on gender, race, social status, language, religion, sex and diversity
has to be taken in mind while hiring local employees
 Make sure to keep all recruitment process papers on file for the potential candidates.
 To manage interview committee for written test and interview.
 Provide technical and on the job training supports to other field staff on HR related tasks with
continued follow up and feedbacks
 Ensure HR policies are introduced as required and staffs understood.
 Keep up to date records of personnel used and unused leave and put into the file
 To ensure all employees are evaluated by their line managers prior to the end of the probation period
or at the end of each contract of any change of position, salary increment etc.
 Maintain proper and up to date personnel file with segregated grant/departments and make sure
they are kept in a secure and locked cabinets where none relevant staff/people are highly prohibited
to get access.
 Prepare time, attendance sheets for the staff on timely manner.
 Make separation check list for national staff before the last payment.
 To prepare certificate of services for all staff at the end of employment with IMC.
 Continued follow and check of local staff attendance sheets and give feedback for any tardiness or
absentees.
 Proper tax calculation of salaries on monthly basis in the payrolls.
 Any other duties which is given by his/her Line Manager or written in his/her Job Description.

Vision Direct Marketing Company, Hyderabad, Pakistan January -2010 to Dec-2011

Admin/Finance Manager (1000+ employees were working)
Responsible for all Management and consultation Human resources functions and provide consultancy
services to the various projects.
 Manage the accounting, finance and administration components of the program in country, including the
various petty cash funds and field office finance, accounting and administrative activities;
 Ensure consistency with VDC standard operating procedures, policies and accounting principles.
 Develop procedures for monitoring and analyzing project budgets, which allow accurate projection of
expenditures and comparisons of actual and budgeted spending.
 Coordinate monthly requests for funds, based on budget and cash flow projections, to ensure the project has
all necessary funds for operations.
 Coordinate and oversee program tendering and procurement activities in country
 Advise project staff on financial health through the provision of regular and timely financial expenditure
reports.
 Review and approve all vouchers prepared by the finance officer (disbursement, receipt and general journal
vouchers) for expenditures and ensures that expenses are reasonable, allowable and allocable to the project;
 Review and approve field office fund request;
 Oversee payroll procedures for national staff, administer payroll, and monitor employee time keeping
  Develop and implement office administrative and personnel systems;
 Maintain financial controls and procedures for the management of funds and sub awards/contracts.
 Produce budget projections and reports for submission to U.S. Department of State.
 Liaise with the Project Director to ensure the project needs are being met in terms of accounting, contracts,
human resources, IT, and operations.
 Supervise project staff and consultants working on finance and administrative for the project
 Monitor partners’ management of funds and cross check source documents.
 Maintain financial files and support annual audits.

Part Time Jobs

 Facilitator with MSH Tech Services for 8 Months in Paktika

 Provincial Trainer with IEC for Six Months
 Facilitator volunteer in SDROA Paktika for Six Months.
 Clerk and database entry with ADA for six months
 Internship with National Bank of Pakistan

EDUCATION
 2013 MBA-HRM –Bangalore, India
 2011 M.A Economics – University of Sindh Hyderabad, Pakistan
 2009 BBA-HRM – University of Sindh Hyderabad, Pakistan
 2009 DCBM from SZABIST Pakistan
 2010 DEL from American Communication Council Pakistan

COMPUTER SKILLS
 Microsoft window, Microsoft word, excel, power point, internet fundamentals, computer languages,

visual basic, c++, macromedia flash, adobe photo shop.

LANGUAGE SKILLS
Persian/Dari - Good
Pushto - Native language
Hindi & Urdu - Good
English - Good

CONFERENCES, WORKSHOPS & SEMINARS

- Three days training on HR and Training Data base GDHR & HMIS from MOPH.
- Six Days Training of Provincial Trainer in IEC Kabul.
- Seven days Training on Monitoring & evaluation from Rahman Consultancy.
- Two days’ Workshop on Logistic, Finance & procurement from IMC.
- Training in HR Data Base GDHR & HMIS from MOPH Kabul.
- Training of provincial trainer from IEC Kabul.
- Training of Monitoring & Evaluation from Rahman Consultancy Kabul.
- Workshop on Logistic, Finance, HR & Procurement from IMC Paktika.
- Training on advance payroll from IMC Kabul.
- TOT of teachers teaching from MOE Kabul.
- Workshop of financial system analysis at core IBS (Institute of Business study) in Hyderabad
- Training in HR Data Base GDHR & HMIS from MOPH Kabul
- Training of Nutrition for five days.
 - Attended SQUEAC survey in Paktika with ACF.
- Project Management Training
- Data collection Methodology Workshop
- ToT of CHW training
- ToT of EMIS training in Finance
- Training in Management and leadership
- HRM Training 5 days.
- Communication Training
- HR Training Database.
- Online HR Training of Database.
- Training of HOMERE Database
- Two days PSEA training from UNICEF

AWARDS & RECOGNITIONS

- Appreciation Letter from IMC.
- Appreciation from Paktika Public Health Directorate PPHD.
- Appreciation letter from Paktika Governor house
- Appreciation from Paktika Public Health Directorate PPHD

REFERENCES & DETAILS

Reference will be provided upon Request