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THE EFFECTIVENESS OF SUPREME STUDENT GOVERNMENT

ATTENDANCE SYSTEM OF NOTRE DAME OF
MIDSAYAP COLLEGE

VENUS DIANE R. GUERRERO

ERN GENGHIS Q. PADAYAO
GLORIE CZARINE C. NUÑEZ
MISSY MAE D. ALICAYOS
JANNA RAE V. BIONGAN
MARY ROSE C. AGUADO
MARIEL P. ALBASTRO
SHANNEN D. HERMO
ERICCA I. PEREZ

March 2019
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CHAPTER I
INTRODUCTION

According to the First Attendance Policy of 2007, attendance is defined as the

physical presence (participation for distance education courses) of the student in the
classroom for the entire scheduled class time. Attendance became one of the fundamental
determinants of a student’s total academic success.
Tracing through time the invention of attendance systems is important to the
success of an organization. Since in the late 1800s attendance systems help maximize the
productivity of an organization; public or private. Organizations always keep track of the
attendance of people engaged in the organization like employees and students to
maximize their performance. Jacksi, Karwan & Ibrahim, Falah & Zebari, and Shahab
(2018) of the Student Attendance Management System states that “Attendance
management is important to every single organization; it can decide whether or not an
organization such as educational institutions, public or private sectors will be successful
in the future.” Hence, this maximization of performance leads to the realization of the
organization’s objectives. It is also used by industries to attest the presence of their
employees. Enclosed to this, attendance systems also effectively check the time in and
outs of an employee to change the institution by making sure that the employees fulfilled
the number of hours given for work, and the employees to properly be waged base on
reliable and accurate data of the business.
In the Philippines, attendance system is crucial in preventing and checking
tardiness. In our country being late and conducting an activity late became one of the
Filipino Culture thus the term “Filipino time” was created. To aid this habit of tardiness,
the former President Benigno Aquino III signed the Republic Act 10535 also known as
"The Philippine Standard Time (PST) Act of 2013″. “An act to set the Philippine
Standard Time (PST) in all official sources throughout the country…” Hence, PST
became the basis of the Attendance system of the Philippines. Some of the widely applied
attendance systems in the country are the use of Civil Service Form No. 48 Daily Time
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Report (DTR) and the use of Biometric attendance system. According to Engr. Adiong,
Maridee B., Engr. Borres, Charles C., and Engr. Almonte, Alfe Anido H. “Biometrics is
the most secure and convenient authentication tool. It cannot be borrowed, stolen, or
forgotten and forging one is practically impossible.” Thus, Biometric Attendance System
is used by the Department of Education (DepEd) Region XII Cotabato Division under the
Division Memorandum No. 172, s. 2017 entitled Biometric time and Attendance machine
minimum specification which states the minimum specification as a guide in the purchase
of the Biometric time and Attendance machine. This memorandum implies that all
government schools under the Region XII Cotabato Division will be using the Biometric
attendance system.
In Notre Dame of Midsayap College, the attendance system applied by the
Supreme Student Government for the students of the first semester of the academic year
2018-2019 is the use of Attendance sheet wherein activities for that semester with
specific dates are listed. This attendance system is in accordance with the objective of the
institution – to have a hundred percent attendance to all institutional activities. This is to
motivate students to attend the programs, gatherings and, or any institutional activities in
the school.
The Notre Dame of Midsayap College (NDMC) Supreme Student Government
(SSG) of the academic year 2017-2018 first implemented an attendance system for the
institution. This system aims to check the participation of the students in the different
institutional activities. In each administration, the attendance system is revised depending
on the flaws detected in the whole academic year, and depending on the decision in line
with the needs of the different representatives for each department and class sections.
The attendance system of the academic year 2018-2019 first semester circles on
the use of attendance sheets. The sheet includes a list of all institutional activities with
specific dates and a space for two signatures for the ins and outs. Only the authorized
Supreme Student Government officers in service are allowed to sign or stamp the
attendance sheet of each student. Failure to acquire this requirement will be subjected for
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sanction depending on the decision of the Supreme Student Government and

representatives, and on the Ground for excuses in the SSG policies on fines.
In the system, the student needs to be at the attendance table in a specific range of
time for signing in and wait for the end of the activity for signing out. In the end of each
activity the students will fall in line in great number just to comply this requirement.
This study was conducted due to the rising complaints of the students regarding
the attendance system implemented by the Supreme Student Government of the
Academic year 2018-2019, first semester. Thus, this study aims to determine the
effectiveness of the attendance system based on the data gathered.

STATEMENT OF THE PROBLEM

This study aims to assess the effectiveness of Supreme Student Government
Attendance system for the Grade XI students in Notre Dame of Midsayap College;
Academic Year 2018-2019 1st Semester.

For its progression, this sought to answer the following questions:

1. What is the demographic profile of the respondents in terms of sex, religion,
address and socio economic class?
2. What is the attendance system used in the school?
3. What is the importance of the attendance system in the school?
4. What are the different activities that require attendance in the first semester?
5. What is the level of effectiveness of the attendance system?
6. What is the factor that affects the effectiveness of the attendance system the most?
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SIGNIFICANCE OF THE STUDY

The result of the study is at great benefit to the following:
1. Students. The result of the study will greatly benefit the students for providing
bases of choosing a more convenient and better attendance system that will be
use.
2. Supreme Student Government. The result of the study will help the
organization to come up with a better attendance system that can be used for the
next academic years.
3. Administration. The result of the study will help the administration to strategize
an effective attendance system for the entire institution.
4. Parents. The result will help increase the awareness of the parents regarding the
performance and participation of their children in the different institutional
activities.
5. Future Researchers. The outcome of the study may contribute to the research
pool of knowledge regarding how attendance systems can be effective. Hence, it
can be used by the future researchers who will study the same field of knowledge.
6. Notre Dame of Midsayap College. The institution will benefit to the outcome of
the research because it is where the attendance system is implemented.

SCOPE AND LIMITATIONS

The study will focus on the assessment of the effectiveness of the Supreme
Student Government Attendance system. The respondents of the study will be the Grade
XI ABM, HUMSS, STEM, Sports Track and TVL First semester students in the
Academic year 2018-2019 of Notre Dame of Midsayap College, Midsayap,Cotabato.

DEFINITION OF TERMS
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ABM. Accountancy, Business and Management. An academic track of the K-12

Curriculum.
HUMSS. Humanities and Social Sciences. An academic track of the K-12
Curriculum.
ATTENDANCE SYSTEM. A system used to monitor the attendance of the
students during school activities.
SSG. Supreme Student Government. An organization composed of student
leaders that impose rules and regulations for the welfare of the students.
Sports Track. A track specialized on sports education. One of the tracks of the
K-12 Curriculum.
STEM. Science, Technology, Engineering and Mathematics. An academic track
of the K-12 Curriculum.
TVL. Technical, Vocational and Livelihood. One of the tracks of the K-12
Curriculum.

REVIEW OF RELATED LITERATURE

The following related literature and studies are represented for this study to be
more comprehensive. The assessment of the effectiveness of the Supreme Student
Government Attendance system by the Grade 11 students can be broadened and
expanded by the literatures and studies laid out.

ATTENDANCE
In the field of education, attendance is defined as being present and ready to begin
at the specified time for the class period. (Clinical Laboratory Sciences 2017)
Attendance is defined in this policy statement as the physical presence
(participation for distance education courses) of the student in the classroom for the entire
scheduled class time. (Fisk Attendance Policy 2007)
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School attendance is essential and necessary for students to receive the high
caliber education in our schools. When students show up to school, they develop the
fundamental reading, writing, mathematical, and social skills that will prepare students
for college and careers. (Winters Joint Unified School District, 2011)
In general, there are two types of student attendance system, i.e. manual
attendance system (MAS) and automated attendance system (AAS). By practicing
manual recording, faculty staff may experience difficulty in both verifying and
maintaining each student’s record in classroom environment on regular basis, especially
in classes attended by a large number of students. In practice, the manual system also
requires more time for recording and calculating the average attendance of each enrolled
student. On the other hand, the automated attendance system may offer some benefits to
the faculty, at least it may lessen the administrative burden of its staff. (Lukas, Mitra,
Desanti and Krisnadi 2016)

EFFECTIVENESS OF ATTENDANCE SYSTEM

Effectiveness is equivalent to “doing the right things.” Whether or not we are
being effective comes down to a simple question: is the action we are taking achieving
the intended outcome? If so, then we can consider our action effective. If not, then it is
ineffective. (Avital 2015)

Some view software programs as the key to successful attendance tracking. There
are numerous data tracking programs which are helpful aids, such as SASI, StarBase or
StarStudent, Campus, STI, and many more. The greatest benefit in using these databases
is seen when there is alignment among districts within a state. Consistency in reporting
can be improved if all districts use the same database. Of course, the data are only as
good as what is entered. Coding systems, attendance definitions, and personnel practices
may still vary widely. (National Center for School Engagement 2005)

“Attendance management is important to every single organization; it can decide

whether or not an organization such as educational institutions, public or private sectors
will be successful in the future.” (Jacksi, Ibrahim, Zebari, and Shahab 2018).
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BASES OF EFFECTIVENESS
The relationship between the difficulty level of a learning goal and a person's (N
= 146) performance on a task that required the acquisition of knowledge to perform
effectively was examined. Multiple hierarchical regression analysis revealed that the
higher the learning goal, the higher the person's performance. Cognitive ability and goal
commitment also positively affected performance. The results showed that the person's
cognitive ability moderated the learning goal-performance relationship. Contrary to
previous research findings on performance goals for tasks that are straightforward for
people, the performance of individuals lower in cognitive ability was more positively
affected by the setting of a difficult learning goal than was the case for people higher in
cognitive ability. (Latham, G. P., Seijts, G., & Crim, D. 2008) Efficient (adj.) –
Performing or functioning in the best possible manner with the least waste of time and
effort. (Goh 2013)

ABSENTEEISM
Absenteeism in connection with attendance.
School absenteeism is a phenomenon with far-reaching consequences impacting
on a variety of social actors ranging from the children who are absenting, to their
families, their schools and communities. (Clark, Borg, Calleja, Chircop and Portelli 2005)
An absence may be “excused” if it is the result of an illness of the student or
dependent, an automobile accident/disablement, or the hospitalization of a student or of a
member of the student’s immediate family, or events of a greater untoward magnitude.
Absenteeism can be remedied by providing adequate co-curricular activities to
students. It could be curbed by creating of clubs and societies to keep students busy when
they are out of class. Schools should strive to have up to date learning facilities like
libraries as well as sporting facilities to make students enhance student retention. (Keter
2013)
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Previous empirical literature indicates that student performance is inversely

correlated with absenteeism. The author investigates the impact of enforcing an
attendance policy on absenteeism and student performance. The evidence suggests that an
enforced mandatory attendance policy significantly reduces absenteeism and improves
exam performance. (Marburger 2006)

SAMPLE ATTENDANCE POLICY

Republic Act 10535 also known as "The Philippine Standard Time (PST) Act of
2013″. “An act to set the Philippine Standard Time (PST) in all official sources
throughout the country…” This is also use as a basis of all Filipino attendance system.
Research illustrates that successful attendance improvement programs shares
several common characteristics: a greater level parent engagement; a focus on more
positive perception of; and higher expectations for, parents and students; and a share
belief that everyone has a role to play in improving attendance and should consequently
work together. The goal of positive messaging is to help parents and students realize that
daily attendance is a requisite for academic success. An intentional shift from using the
threat of fines, court action or other punitive means to compel attendance to encouraging
families to take advantage of the opportunity for their children to learn helps to change
attitudes and behavior. (Enrlich, 2014)

ATTENDANCE SYSTEM EXAMPLE

Attendance system which adopts human face recognition (HFR) technique, such a
system commonly involves the process of extracting key features from any facial image
of student captured at the time he/she is entering the classroom, or when everybody
already occupies his/her seat in the classroom. Upon its successful recognition, it
proceeds to marking that recognized student’s attendance automatically. (Lukas, Mitra,
Desanti and Krisnadi 2016)
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A Students Attendance System using QR Code in Applied Science University.

QR code (abbreviated from Quick Response Code) is the trademark for a type of matrix
barcode (or two-dimensional bar code) first designed for the automotive industry in
Japan. Recently, the QR Code system has become popular outside the automotive
industry due to its fast readability and greater storage capacity compared to standard UPC
barcodes. The system requires a simple login process by the class instructor through its
Server Module to generate an encrypted QR code with specific information. This can be
done at any time before the class. During the class, or at its beginning, the instructor
displays an encrypted QR code to the students. The students can then scan the displayed
QR code using the system Mobile Module, provided to them through the smartphone
market by the university. Along with the student’s facial image captured by the mobile
application at the time of the scan, the Mobile Module will then communicate the
information collected to the Server Module to confirm attendance. The whole process
should take less than a minute for any student as well as for the whole class to complete
their attendance confirmation. Smartphones may communicate with the server via either
the local Wi-Fi coverage offered by the institution or through the internet. (Masalha,
Hirzallah 2014)
There is also a study on a Bluetooth Based Attendance Management System in
Dronacharya College of Engineering, Gurgaon, Haryana, India. Student Attendance
System is a project based on Bluetooth and RFID reader application. These projects are
developing to take learner attendant during class hour as the students enter the class or
lab. This RFID reader gets the student information through student matrix card. After get
the student information, it will send to the computer in that class or lab. After that the
individual in charge (professor, staff, and student) must connect to the PC using
Bluetooth to make his/her see the student attendant in that class. These systems are to
avoid student cheating about their attendant. At the same time, this system will send a
student attendance details to the lecturer e-mail after the class dismiss. Bluetooth based
new wireless applications can add comfort and security by automation of the tasks earlier
controlled manually. (Bhalla, Singla, Gahlot and Gupta 2013)
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Furthermore, these are some examples of attendance system in the Philippines.

The students will use Radio Frequency Identification (RFID) card system to check in and
out of the main entrance, to both track attendance and log time and prevent unauthorized
entrance therefore utilize the RFID technology. The LPU-LAGUNA SEALS system
developed in this study has six main functions: (1) to use the student RFID chip in the
ID’s as gate pass, (2) to send daily SMS to parents about the student entry and exit time
record, (3) to efficiently manage and monitor student attendance and logs thru intranet
and internet, (4) to integrate Web-based system portal to access real time logs and
attendance, (5) to provide printed reports and electronic files of attendance and logs, and
(6) and implement the system in Lyceum of the Philippines – Laguna. This program was
designed and developed using various programming languages and technologies such as
Visual Basic 2010 (VB .NET), Hypertext Mark-up Language 5 (HTML5), Cascading
Style Sheet 3 (CSS3), Hypertext Pre-processor (PHP) scripting language, JQuery,
MySQL database engine, RFID and GSM (Global System for Mobile) module. … The
process which resulted in an efficient monitoring and managing of attendance and logs of
the students that provides campus security and efficient information management.
(Morallo 2015)
Pupil’s Entry Monitoring System that will record and monitor the entry of pupils
in Mariano Peralta Elementary School, Malita, Davao Occidental. The project provided
the school a convenient and accessible way to keep monitor of pupil’s entry. The
developers utilized biometric system to monitor the entry of the pupils and send the name
and time of arrival and dismissal to their parents via SMS notification. The overall
function of the system enables the administrator to enter, change and manipulate,
retrieve, and store data. Username and password is no longer needed for the pupil since
the transactions use unique fingerprint to validate. (Bangyao, Magdalino and Rehang
2018)

NOTRE DAME OF MIDSAYAP ATTENDANCE SYSTEM

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The Supreme Student Government of the School year 2018-2019 is using the
Attendance Sheet, a manual attendance system, as means to check the attendance of a
student in every institutional activity. The sheet includes a list of all institutional activities
with specific dates and a space for two signatures for the ins and outs. Only the
authorized Supreme Student Government officers in service are allowed to sign or stamp
the attendance sheet of each student. (NDMC SSG, 2018)

ACTIVITIES IN SSG ATTENDANCE SHEET

a. Students’ General Assembly

b. KASIKATAN 2018 (Annual Talent Show)
c. Acquaintance Party
d. Bomb, Earthquake and Fire Symposia
e. Notre Dame Day
f. First Friday Mass
g. Association of Notre Dame Organizations Day
h. Miting de Avance for SSG Elections
i. Honors Convocation
(NDMC SSG 2018)

NDMC SSG ATTENDANCE POLICIES ON FINES

The SSG conducted an assembly with the LSG officers and SHS classroom
mayors to talk about the issues and concerns regarding the policy of fines which was
implemented last year.
It was approved by the body that the SSG and LSG shall collect Php. 50.00 for
each absence, respectively. (NDMC SSG 2018)
a. Activities sponsored by the Senior High School Department and LSG are only
subject for the collection of fines by the LSG.
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b. The ‘in and out’ attendance will be strictly checked, which means that a whole
day activity will incur a total of 4 absences.
c. For every absence, there is an equivalent fines of Pph. 50.00, in which only
SHS students shall only be collected.
d. The collected amount from fines shall be kept by the SHS Classroom
Treasurer. The over-all collection shall be collected by the Strand over-all
treasurer per Grade level (Grade 11 and Grade 12).

(NDMC SSG 2018)

NDMC SSG GROUNDS FOR EXCUSE

1. Unit Earners
2. Married
3. With children/child/infant/s at home
4. With illness
5. Spiritual Responsibilities
6. With important transactions
7. Working Students
8. Students with OJT/Duty

(NDMC SSG 2018)

“The purpose of this policy is not to collect money from the students rather to
maintain the attendance of the students in activities prepared for them. This policy was
already implemented last year and was found effective by the student leaders.” (NDMC
SSG 2018).

THEORETICAL FRAMEWORK
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These theories will help the researchers to further understand and address the
study regarding the effectiveness of the attendance system.

Hannan & Freeman's Theories of Organizational Effectiveness

A natural measure of the effectiveness of an organization is how well it achieves
its goals, indicated by measuring performance. Organizational researchers Michael T.
Hannan and John Freeman used the concept of organizational ecology to argue that
organizational effectiveness depends on the environment in which the organization
operates. An organization that delivers adequate performance in a challenging
environment may be more effective than an organization that performs well without
encountering problems.

Constraints
Your company faces constraints from internal and external factors. You may not
have the money for optimal solutions or the people or raw materials you need, your
physical plant and equipment may be inadequate or you may face competition or
regulatory action. Hannan and Freeman call such constraints one aspect of the
environment, or ecology, in which it operates. The most effective organizations deliver
the required performance, despite such constraints on their freedom to act in the most
efficient manner possible.

Adaptation
According to Hannan and Freeman, one of the ways effective organizations deal
with constraints that prevent them from reaching their goals is to adapt to their ecology. If
you don't have the money for the best and most efficient solution, you find a less
expensive way to achieve the results you need. If you don't have the people with the
expertise you need, you can train the people you have to carry out the necessary work.
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Effective organizations find ways to perform adequately by adapting to their environment

and using the resources they have.

Inertia
Hannan and Freeman identify "organizational inertia" as the obstacle preventing
organizations from adapting. Such inertia can consist of physical plant that is hard to
change, employees who are specialized in a particular field, the lack of knowledge or
capability at the management level and the history of the company that resulted in a
particular culture and attitude. To operate with high effectiveness, you have to recognize
these limitations and consciously work to minimize their effect. Such a strategy leaves
your company free to adapt to changing conditions and performance challenges.

Selection
According to the ecology concept, the most effective organizations are those that
can adapt to constraints by performing well under challenging conditions. Because all
organizations eventually experience challenges, those that can successfully adapt are the
ones that survive. To ensure that your company survives this process of selection, you
have to promote organizational characteristics that leave your company free to adapt to
changes and difficult conditions.

CONCEPTUAL FRAMEWORK
The conceptual framework enclosed the two variables; the Independent Variables
(IV’s) and the Dependent Variables (DV’s). The independent variables are the sex,
address, religion and socio-economic class of the respondents. The dependent variable is
the effectiveness of the Attendance System of the Supreme Student Government.
Therefore, these variables will serve as the bases of determining the effectiveness of the
attendance system.

Independent Variables Dependent Variables

Sex
Religion
Address Effectiveness of the SSG
Socio Economic Class Attendance system
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HYPOTHESIS
The Attendance system of the Supreme Student Government for the Academic
year 2018-2019 is not effective. Therefore, there are no difference between the level of
effectiveness of the attendance system and the respondents when they are grouped in
terms of age, sex, and address.
Hø The attendance system is not important in the school.
Hø2 Activities do not require strict checking of attendance system.
Hø3 The attendance system of the SSG in the first semester academic year 2018-2019 is
not effective to the students.
Hø4 There is no factor that can affect the effectiveness of the attendance system.
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CHAPTER II
METHODOLOGY

This chapter presents a description of the research design, locale and

respondents of the study, sampling design, instrumentation, data gathering, and statistical
tool and treatment of data.

RESEARCH DESIGN

The study utilized the quantitative approach using the Descriptive-Survey

Research Design in gathering information.

The research used the Descriptive-Survey Research Design. This will describe
the Level of Effectiveness of the Supreme Student Government Attendance System in
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accordance to the attitudes, preferences, views and feelings of the respondents. To have a
clear findings of what factor can affect the effectiveness of attendance system the most.

LOCALE AND RESPONDENTS OF THE STUDY

The study was conducted at Notre Dame of Midsayap College Poblacion 5,

Quezon Avenue Midsayap, Cotabato.

The respondents of the study were the Grade XI ABM, HUMSS, Sports Track,
STEM and TVL students of Notre Dame of Midsayap College who were enrolled for the
first semester of the academic year 2018-2019. The research had a time of frame of five
(5) months.

SAMPLING DESIGN

A simple random sampling procedure was used for selecting 10 participants

per strand/track (50 participants in total) that will partake in this study. In this form, the
researchers will select participants for the sample so that any individual had an equal
probability of being selected from the population.

INSTRUMENTATION

In assessment of Grade XI students about the effectiveness of the SSG

attendance system, the researchers developed a researcher-made questionnaire using a
Likert scale to specify the level of agreement of the respondents. The questionnaire was
checked by the Research adviser, Grammarian, and Statistician to test its validity. A Pilot
testing was conducted after for its reliability. Relevant statements to be answered in the
scale of 5-strongly agree, 4-agree, 3-moderate, 2-disagree, 1-strongly disagree. The
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survey questionnaires were orderly divided in five parts which will be interpreted,
namely:

A. DEMOGRAPHIC PROFILE OF THE RESPONDENT

This part will identify the demographic profile of the respondents including name
(optional), sex, address, religion, strand, grade and socio-economic class.
B. IMPORTANCE OF THE ATTENDANCE SYSTEM
This part will interpret the importance of the attendance system to the students,
administration and the school as a whole.
C. ACTIVITIES THAT REQUIRED ATTENDANCE SYSTEM IN THE FIRST
SEMESTER
This part will assess if a certain type of an activity is in need of strict attendance
monitoring.

D. LEVEL OF EFFECTIVENESS
This part will assess the extent of the effectiveness of attendance system in
accordance to the bases of effectiveness.
E. FACTOR THAT AFFECTS THE EFFECTIVENESS OF THE ATTENDANCE
SYSTEM
This part will identify the factor that affects the effectiveness of the attendance
system the most. The factors are address, sex, religion and socio-economic class.

The data will be collected and interpreted through:

Mean Table 1-3 Table 4
4.50-5.00 Strongly Agree Very Effective
3.50-4.49 Agree Effective
2.50-3.49 Moderate Moderate
1.50-2.49 Disagree Less Effective
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1.00-1.49 Strongly Disagree Not Effective

DATA GATHERING PROCEDURE

This part discusses how the study was performed systematically. The
following steps stated below was taken into account during the conduct of the research.

1. Securing of approval from the Integrated Basic Education Department

(IBED) Assistant Principal of the Notre Dame of Midsayap College.
Permission to conduct the study was obtained of the researchers from the
Integrated Basic Education Assistant Principal, Ma. Ezelle M. Bayog, LPT
through a formal letter.
2. Constructing of the survey – questionnaire. The researchers formulated a
survey – questionnaire.
3. Validating the survey. The research was checked by three experts – the
Research adviser, an English professional (Grammarian) and Statistician for the
critic of the validity and technicalities of the questionnaires.
4. Pilot Testing. 10 random students in the campus pilot tested the questionnaire
and the statistician measured its reliability using statistical program.
5. Conducting the study. The researchers randomly selected the respondents –
Grade XI students. The 50 respondents were all from Notre Dame of Midsayap
College campus. After the selection, they were oriented by the researchers about
the study and its implications.
6. Analyzing and interpreting the data collected. With the data collected from the
questionnaires, the researchers used these statistical tools: frequency counts,
percentages, mean, standard deviation and sum for the ranking. The frequency
counts and percentages were used to account the demographic profile of the
respondents. To determine the level of the effectiveness of the attendance system
of Grade XI students, mean and standard deviation was obtained. To determine
what factor affects most in the effectiveness of the attendance system, ranking
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system was used. In which the lowest sum is the factor that can affect the
effectiveness the most.

STATISTICAL TOOL AND TREATMENT OF DATA

The data gathered from the questionnaire analyzed with the use of SPSS
statistical program. Then was treated using the following: frequency and percentage for
the demographic profile of the respondents; mean and standard deviation for the
importance of attendance system, activities that required attendance system and level of
effectiveness of the SSG Attendance system. The factor that affects the effectiveness of
the attendance system will be treated using the number of respondents and sum.

CHAPTER III
RESULTS AND DISCUSSION

This chapter presents the results of the study based on the data gathered. The said
results was discussed furtherly to elaborate the prevailing ideas and concepts which
obtained through data interpretation. Also, this chapter answers the questions posed in the
study’s statement of the problem.

Table 1: The Demographic Profile of the Respondents

Variable Frequency Percentage

1. Sex
Male 18 36.0
Female 32 64.0
Total 50 100
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2. Address
Pikit 3 6.0
Pigcawayan 9 18.0
Alamada 2 4.0
Libungan 12 24.0
Midsayap 17 34.0
Aleosan 4 8.0
Tacurong 1 2.0
Carmen 1 2.0
Others 1 2.0
Total 50 100
3. Religion
Catholic 36 72.0
Protestant 11 22.0
Islam 3 6.0
Total 50 100
4. Socio-Economic Class (Annual
Family income)
Php. 62,000.00 27 54.0
Php. 191,000.00 9 18.0
Php. 603,000.00 9 18.0
Php. 1,857,000.00 5 10.0
Total 50 100

The Demographic Profile of the Respondents

Table 1 shows that among the 50 respondents, 18 are male comprising 36% of the
population and 32 are female comprising 64% of the same population. In terms of
address data show that most of the respondents are residents of Midsayap, Cotabato
composing 17 respondents which is 34% of the population. Only 3 respondents (6%) of
the population are coming from Tacurong, Carmen and other places. In terms of religion,
36 respondents (72%) are Catholic comprising the most shared part of the population. On
the other hand, 3 respondents (6%) are Islam which comprises the least part of the
population. Lastly, in terms of socio-economic class based on the average annual family
income, data show that 27 respondents (54%) of the population belongs in E class which
has an average annual income of Php. 62,000.00; 5 respondents (10%) of the population
belongs to AB class with an average annual family income of Php. 1,857,000.00.
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Table 2: Importance of Attendance System

Variable Mean SD Description

1. Monitoring attendance is important. 4.4400 .88433 Agree
2. Having an attendance system is a 4.2200 .97499 Agree
must in school.

3. The school administration and 4.1400 .92804 Agree

organization are responsible for
attendance monitoring. (Supreme
Student Government and
Departmental organization for
example.)

4. Can monitoring attendance reduces 3.8200 1.10083 Agree

absenteeism and tardiness?

5. Fines should be strictly 3.1800 1.32002 Moderate

implemented when you skip school
activities

Overall Mean 3.9600 Agree

Overall Standard Deviation 1.041642

Importance of Attendance System

Table 2 shows the level of understanding of the respondents about the importance
of attendance system. The data were analyzed using Standard deviation and Mean. Items
number 1-4 shows that the respondents agree regarding the importance of attendance
system. Item number 5 accumulated the lowest mean of 3.1800 in which focuses on strict
implementation of fines when you skip school activities accumulated the lowest mean of
3.1800 in which corresponds to a moderate result. The result has a significant implication
in assessing the effectiveness of attendance system. It implies that attendance system is
important and it is also a must. It reduces absenteeism and tardiness with the help of strict
implementation of fines when skipping school activities.

In contrast to the SSG policy about the implementation of fines when skipping
school activities, the National Center for Student Engagement implies that schools are
 23

most effective in achieving school high attendance rates when parents, school leaders and
community members work together to focus in reducing absences and truancy and
keeping kids in school. The center’s website provides tips for schools and communities to
improve their attendance rates. Among them: (1) Make the school a place where parents
and students feel welcome. (2) Forge a relationship with local law enforcement and make
them allies in showing the community, family and students that school is the place to be.
(3) Forge a relationship with local businesses so that they cooperate in encouraging
students to go to school and not congregate at businesses during school hours. (4) Call
parents – not an answering machine – when their children are not in school to let them
know the school is concerned. (5) Talk to students about why they were gone and let
them know they were missed.

Table 3: Activities that Required Attendance System in the First Semester

Variable Mean SD Description

6. Institutional activity attendance 3.6600 1.04217 Agree
should be strictly checked.

7. Mass attendance should be strictly 3.9400 1.03825 Agree

checked.

8. Assembly and Symposium 3.8000 .94761 Agree

attendance should be strictly
checked.

9. Convocation and Awarding 3.5400 .90824 Agree

Program attendance should be
strictly checked.

10. Party and Leisure Activity 3.6600 1.00224 Agree

attendance should be strictly
 24

checked.

Overall Mean 3.7200 Agree

Overall Standard Deviation 0.987702

Activities that Required Attendance System in the First Semester

Table 3 shows the activities that required attendance system in the first semester.
The data were analyzed using Standard deviation and Mean. Data shows that the
respondents agreed that activities such as institutional programs, mass, assemblies,
awarding programs and parties and leisure activities should be included in attendance
system.

In conforms to the study of Shaun Killian (2015) that students are more likely to
attend classes when they feel connected to your school. Schools with high rates of
participation in school-based extracurricular activities have significantly lower rates of
student absenteeism than other schools. Effective extracurricular activities include sport
and community service. Such activities nurture school pride. Furthermore, they provide
an opportunity for teachers to forge stronger relationships with their students outside of
the classroom.

Moreover, according to the study of Raashid Mahmood (2017) which states that
student life is the golden period of any person. This period will never return. No one
should miss these school activities. These activities help us in grooming our personality
and help to explore our hidden talent which may help to set our direction for future life.
Indicators of successful participation in school include consistent attendance, academic
achievement, and aspirations for continuing education beyond high school.

The benefits of active participation can be divided into primary benefits and
secondary benefits. Primary benefits include: (1) Physical benefits including greater
activity levels. (2) Increased independence and autonomy in what people do. (3)
Increased opportunities for social contact and interpersonal relationships. (4)
Encouraging involvement and self-awareness. Individuals become more involved in the
 25

community and more aware of opportunities and what they can hope for themselves. (5)
Increased opportunities for learning and development of important skills, knowledge,
education and employment. (6) Enhanced well-being, with increases in self-confidence,
self-esteem and self-believe. The secondary benefits can be described as benefits that
occur as a result of active participation. These include: (1) Decreasing the likelihood of
abuse. As the individual engages positively by actively participating is area of their life,
such as in personal care, the scope for abuse by others is reduced. (2) Decreasing
vulnerability. As individuals gain in their self-confidence and self-esteem they are less
prone to exploitation and harm from others.

Table 4: Level of Effectiveness

Variable Mean SD Description

11. I am not having difficulties in 3.5400 1.26507 Effective
complying my attendance.
12. I spent short amount of time in 3.3800 1.06694 Moderate
complying my attendance.
13. I can easily understand the flow of 3.4400 1.07210 Moderate
the attendance system.
14. I felt the convenience in the 3.1000 1.07381 Moderate
attendance system.
15. I can comply all the attendance in 3.4800 1.2162 Moderate
the attendance system.
Overall Mean 3.3880 Moderate
Overall Standard Deviation 1.38828

Level of Effectiveness
 26

Table 4 shows the level of effectiveness of the SSG’s Attendance System. Item
11, which is having difficulties in complying the attendance, got the highest mean of
3.5400, which is quantitatively described as effective. This means that some of the
respondents were not having difficulties in complying their attendance. While item 12 for
time efficient which is, spending short amount of time in complying attendance, item 13
for understandability, how the respondents understand the flow of the attendance, item 14
for convenience, and item 15 for easy compliance are moderate in the level of
effectiveness. As a whole, based on the level of effectiveness it presents that the SSG’s
Attendance System is moderate in the level of effectiveness with the mean of 3.3880.
Based on the related literature, according to Goh 2013, in order to be effective it should
be efficient. In which he defined as “performing or functioning in the best possible
manner with the least waste of time and effort.” From the results gathered it implied that
the attendance system didn’t concide with the definition of effectiveness.

The study conforms to the two types of student attendance system according to
Lukas, Mitra, Desanti and Krisnadi 2016. These are the Manual Attendance System
(MAS) and Automated Attendance System (AAS). In practice, the manual system also
requires more time for recording and calculating the average attendance of each enrolled
student. Which is similar to the SSG checking of attendance in every activity by the
process of individually checking the attendance sheet of every student. The process also
takes time and effort.

On the other hand, Automated Attendance System (AAS) may offer some benefits
to the faculty as well as to the students. According to Morallo 2015, some example of
AAS in the Philippines is the use of Radio Frequency Identification Card System. The
process resulted in an efficient monitoring and managing of attendance and logs of the
students that provides campus security and efficient information management which can
be linked to the easy understandability, convenience and compliance of the attendance
system.

Table 5: Factor that Affects the Effectiveness of the Attendance System

 27

N SUM
A. Address can affect the participation in 50 82.00
attending institutional activities.
B. Sex (Male/Female) can affect the 50 164.00
participation in different institutional
activities.
C. Religious activities affect the participation 50 113.00
of student in institutional activities.
D. Socio-economic class can affect the 50 141.00
participation of student in an institutional
activities.

Factor that affects the effectiveness of the attendance system.

Table 5 presents the factor that affects the effectiveness of the attendance system.
Based on the results of the data gathered in which there are 4 indicators in ranking the
factor that mostly affects the effectiveness of the attendance system, in which 1 as the
most priority and 4 as the least, address is the highest factor that can affect the
effectiveness of the SSG’s attendance system with a sum of 82.00. Followed by religious
activities with a sum of 113.00, next is socio-economic class with a sum of 141.00 and
last is sex with a sum of 164.00.

It conforms to the study of Seth Ndahoyo 2016, a teacher at Nyabitse Primary

School in Musanze District, which explains that students who travel long distance are
more likely to get to school late and miss an entire lesson or the introductory part of the
discussion which affects their overall learning in the long run. “For the case of day
scholars, absenteeism can become a syndrome due to the long distance. Thoughts about
how distant it is to get to school keep running in children’s mind whenever they wake up.
This, coupled with the pile of homework assignments demoralises them,” It also
 28

conforms to the research study by the UNESCO or United Nations Educational,

Scientific and Cultural Organization which shows that living far away from school
contributes to poor school attendance. Another study that can support the results are the
studies of Balfanz & Letgers, 2004 and Orfield & Kornhaber, 2001 which implies
that students who reside in urban neighborhoods are more likely to miss school
and/or become chronically absent due to the myriad of factors that distract
students from school.

CHAPTER IV

RESTATEMENT OF THE PROBLEM

This study aims to assess the effectiveness of Supreme Student Government

Attendance system to the Grade XI students of Notre Dame of Midsayap College;
Academic year 2018-2019 1st Semester.

For its progression, this sought to answer the following questions:

1. What is the demographic profile of the respondents in terms of age, sex, religion,
and address?
2. What is the attendance system used in the school?
3. What is the importance of the attendance system in the school?
4. What are the different activities that require attendance in the first semester?
5. What is the level of effectiveness of the attendance system?
What is the factor that affects the effectiveness of the attendance system the most?
 29

CONCLUSION

Based on the findings of the study, the following conclusions were drawn to answer
the statement of the problem:

1. The demographic profile of the respondent in terms of sex indicated that most of
respondents female comprising 64% of the population and male having the 36%
part of the population. In terms of address, 17 respondents were residents of
Midsayap, 12 were from Libungan, 9 were from Pigcawayan, 4 were from
Aleosan, 3 were from Pikit, and the remaining 3 respondents are coming from
Tacurong, Carmen, and from other places. In terms of Religion, 36 of the
respondents were Catholic, 11 were Protestant, and 7 respondents were Islam. In
terms of socio-economic class based on average annual family income, 27 of the
respondents belong to the E class, 9 belong to the C class, 9 belong to D class, and
5 respondents belong to the AB class.
2. The respondents agreed that attendance system is important based on the overall
mean which belongs to the range of agreement of 3.50-5.00
3. The respondents agreed that all activities should require a strict attendance
checking, based on the mean which belongs to the range of agreement of 3.50-
5.00
4. In table 4, data showed that the result has an overall mean of 3.3380 which
indicates that the level of effectiveness of the attendance system of the SSG was
moderate. This implies that attendance system in the first semester needs further
improvement for it to be more effective.
5. In table 4, there are 4 indicators in ranking the factor that mostly affects the
effectiveness of the attendance system, in which 1 as the most priority and 4 as
the least. Based on the data gathered, Address is the factor that mostly affect the
effectiveness of the attendance system of the SSG, with the lowest sum of 82.00;
 30

the least factor the affects the attendance system of the SSG with the sum of
164.00 is the sex.

RECOMMENDATION

The researchers would like to recommend to the following for further study:

 More factors that can affect the effectiveness of the Attendance system.
 Positive effect of using an effective attendance system.

The researchers would like to recommend to the SSG and Administration the
following:

 Give importance to the researchers to come up with a more strategic

attendance system.
 Update the attendance system.
 Alternative form of encouragement/sanctions aside from fines.