Project Management

Principles
New Breed Tree Harvesting in ATC for
Community Based Agriculture in Australia
 Table of Contents
1. Project Background of Australian Tree Corp..............................................................................3

1.1 Project Background...............................................................................................................3

1.2 Project goal (SMART goal)...................................................................................................3

1.4 Project Deliverable................................................................................................................4

1.5 Strategic alignment of project................................................................................................4

2. Project Schedule..........................................................................................................................5

2.1 Milestones..............................................................................................................................5

Project Activities.........................................................................................................................5

2.2 Project Requirements.............................................................................................................8

2.3 Limit and Exclusions.............................................................................................................9

2.4 Work Breakdown Structure.................................................................................................10

3. Risk Management......................................................................................................................10

4. Project Budget...........................................................................................................................11

5. Communication Management Plan............................................................................................14

[Plantation of hybrid trees for Australian Tree Corporation]....................................................14

Project Information....................................................................................................................14

Purpose of Communication Strategy:............................................................................................15

Communications Strategy..............................................................................................................15

1. Internal Information Management......................................................................................15

External Stakeholders................................................................................................................15

6. Recommendations......................................................................................................................16

References......................................................................................................................................17
1. Project Background of Australian Tree Corp.

1.1 Project Background

Forest industry has been growing and expanding exponentially considering the current
growth and development of the society and tremendous changes in the society. The present
revenue of the industry is $23 billion that is a figure of the entire Australian forest industry and
approximately introducing jobs to the 70,000 individuals. The same growth can be seen in the
Australian forest industry in which the industry is contributing in the advanced increment in the
economy. Every coin has two faces, same is related to this development and expansion as,
cutting tress have adverse impact over the environment and thus, could possibly hamper the
future of the society. ATC Australia Tree Corp. is one of the greatest owners of the varied
forested estates in Western Australia and has been holding 200,000 ha of land with a complete
cycle of the 10,000 ha per year or around 5 million of trees per year.

The aim of this project is to adopt the planting of the hybrid trees that can allow the ATC
in adopting the best factors related to the improvement in the production of the company. This
report covers the managerial aspects those are related to the development and deployment of the
project management activities and considerable for the delivery and management of the daily
operations related to the deployment of the project that can allow the smooth and effective
management of the entire project. The report will be covering the background of the project,
scheduling of the project, risk management, budgeting of the project, and the communication
plant including the strategies those could alternatively contribute in the successful and efficient
delivery of the entire project.

1.2 Project goal (SMART goal)

The SMART goal of this Australian Tree Corp project is mentioned below:

S To replace or upgrade the existing planting system with new plant breed
M To improve the revenue of the company by 20%
A To complete the project within 100 +- 10% days and in $10,000 +- 10% budget
R To use the machines, human resources and the research and development team in
accomplishing it
T To complete the entire project within 100 days
1.3 Project Objective
  To complete the project within the estimated constraints
 To improve the overall revenue of the company
 To use the research and development team for meeting the needs and requirements of the
ATC
 To involve all the stakeholders in managing the daily operations
 To plant the new breed of trees in a part of the land.

1.4 Project Deliverable

Planting of the new breed of the trees those could help the company in growing the
revenue by 20% and allowing the company to gain unexceptional advantage over the market. To
deliver the project within the estimated timeline and budget and maintain the quality throughout
the project. It will allow the company in harvesting trees with more frequency without expanding
the cultivation area.

1.5 Strategic alignment of project

The project is focused towards the adoption of the best approaches those are considerable
for the project deliveries and management assuring the proper and effective improvement in the
organization's development and growth. The approach will be to manage the revenue of the
company with high percentage and allow the deliverables to meet the organization's needs and
requirement.
2. Project Schedule

2.1 Milestones
Task Name Duration Start Finish

Adoption of Tree breeding in

ATC (Australian Tree 97 days Mon 27-05-19 Tue 08-10-19
Corporation)

Phase 1: Project initiation 8 days Mon 27-05-19 Wed 05-06-19

Kick-off meeting 0 days Wed 05-06-19 Wed 05-06-19

Phase 2: Planning 29 days Thu 06-06-19 Tue 16-07-19

Preliminaries approval 0 days Wed 19-06-19 Wed 19-06-19

Planning completed and

0 days Tue 16-07-19 Tue 16-07-19
approval

Phase 3: Analysing the different

29 days Wed 17-07-19 Mon 26-08-19
sectors

Instalment of tree breeding land

0 days Mon 26-08-19 Mon 26-08-19
completed

Phase 4: Monitoring and closing 13 days Tue 27-08-19 Thu 12-09-19

Necessary changes made for

0 days Thu 12-09-19 Thu 12-09-19
meeting the project scope

Phase 5: Closure 18 days Fri 13-09-19 Tue 08-10-19

Project ends 0 days Tue 08-10-19 Tue 08-10-19

Project Activities
Task Name Duration Start Finish

Adoption of Tree breeding in ATC

97 days Mon 27-05-19 Tue 08-10-19
(Australian Tree Corporation)
 Phase 1: Project initiation 8 days Mon 27-05-19 Wed 05-06-19

Discussion with the ATC owner 2 days Mon 27-05-19 Tue 28-05-19

Analysing the existing processes 3 days Wed 29-05-19 Fri 31-05-19

Business and market analysis 1 day Mon 03-06-19 Mon 03-06-19

Proposing the Breeding as the possible

2 days Tue 04-06-19 Wed 05-06-19
option

Kick-off meeting 0 days Wed 05-06-19 Wed 05-06-19

Phase 2: Planning 29 days Thu 06-06-19 Tue 16-07-19

Goals Setting 3 days Thu 06-06-19 Mon 10-06-19

Objective Identification 2 days Tue 11-06-19 Wed 12-06-19

Scope selection and adjustment 5 days Thu 13-06-19 Wed 19-06-19

Preliminaries approval 0 days Wed 19-06-19 Wed 19-06-19

Work breakdown 4 days Thu 20-06-19 Tue 25-06-19

Schedule of the project 4 days Thu 20-06-19 Tue 25-06-19

Budgeting 6 days Wed 26-06-19 Wed 03-07-19

Cost benefit analysis 2 days Thu 04-07-19 Fri 05-07-19

Stakeholder engagement 3 days Mon 08-07-19 Wed 10-07-19

Communicating with the different key

4 days Thu 11-07-19 Tue 16-07-19
stakeholders

Planning completed and approval 0 days Tue 16-07-19 Tue 16-07-19

Phase 3: Analysing the different sectors 29 days Wed 17-07-19 Mon 26-08-19

Research on the existing market 3 days Wed 17-07-19 Fri 19-07-19

Analysing the need of the market 2 days Mon 22-07-19 Tue 23-07-19

Performing data analysis and calculation 4 days Wed 24-07-19 Mon 29-07-19

Finding new land 3 days Tue 30-07-19 Thu 01-08-19

Expanding land for new foresting approach 2 days Fri 02-08-19 Mon 05-08-19
 Planting new trees 3 days Tue 06-08-19 Thu 08-08-19

Using the breed options 4 days Fri 09-08-19 Wed 14-08-19

Planting trees 3 days Thu 15-08-19 Mon 19-08-19

Regular monitoring 5 days Tue 20-08-19 Mon 26-08-19

Instalment of tree breeding land completed 0 days Mon 26-08-19 Mon 26-08-19

Phase 4: Monitoring and closing 13 days Tue 27-08-19 Thu 12-09-19

Evaluate the entire phase of the project 3 days Tue 27-08-19 Thu 29-08-19

Constant comparison with the benchmark 4 days Fri 30-08-19 Wed 04-09-19

Checking if changes required 2 days Thu 05-09-19 Fri 06-09-19

Making the necessary changes 3 days Mon 09-09-19 Wed 11-09-19

Opening site for other stakeholders 1 day Thu 12-09-19 Thu 12-09-19

Necessary changes made for meeting the

0 days Thu 12-09-19 Thu 12-09-19
project scope

Phase 5: Closure 18 days Fri 13-09-19 Tue 08-10-19

Documentation of the project 3 days Fri 13-09-19 Tue 17-09-19

Learning gathered 4 days Wed 18-09-19 Mon 23-09-19

Risks identified and resolved 2 days Tue 24-09-19 Wed 25-09-19

Innovative approaches adopted 3 days Thu 26-09-19 Mon 30-09-19

Stakeholder release 4 days Tue 01-10-19 Fri 04-10-19

Project celebration 2 days Mon 07-10-19 Tue 08-10-19

Project ends 0 days Tue 08-10-19 Tue 08-10-19

Gantt chart:
2.2 Project Requirements
Human resources including project manners, owner or sponsor, supervisors, staffs,
research and development team.

The materials required for the project delivery include hybrid seeds, transportation, heavy
duty machines and irrigation equipment.

The approval on the plan and funding of about 10,000 dollars will be required in manner
to make sure that the project meets the expected deliveries of the ATC.
2.3 Limit and Exclusions
The project will not cover the investments being made in the R&D program while
calculating the budget, the cost of the land, and estimation of the resources required for the
project delivery.

The government approval and impact of the project have also not been considered in this
project.

The source of funding, electricity, and others those are already available at the site have
also not been considered in this project.
2.4 Work Breakdown Structure

3. Risk Management
Name of Risks Description Mitigation of Impact Probability
Risks
In-experienced The stakeholders The project High Low
players involved in the manager must be
project might not focused towards
have enough introducing a
experience in strategic way for
delivering the the project
project delivery
Ambiguous Uncertainties lead There must be the Very high Medium
Contingency to cost and time effective and
escalation, and efficient planning
 thus, possibilities for the
of the unplanned management and
contingency might delivery of the
occur project
Undefined goals The goals and the The project Very high Low
projections being manager must
made might not develop a
have enough sophisticated plan
capability for that can meet the
introducing the project
pathway for the s requirements
different
stakeholders
Poor Communication Laying in Project manager High Medium
communication can must develop
possibly lead to the sophisticated
failure of the entire project plan that
project can allow smooth
communication
and engagement of
the different
stakeholders

4. Project Budget
Task Name Duration Resource Names Cost

Adoption of Tree breeding in

ATC (Australian Tree 97 days $10,128.00
Corporation)

Phase 1: Project initiation 8 days $448.00

Discussion with the ATC

2 days $0.00
owner

Analysing the existing

3 days Analyst $120.00
processes

Business and market analysis 1 day Analyst $40.00

Proposing the Breeding as the Analyst, Project Manager, Research

2 days $288.00
possible option and development team

Kick-off meeting 0 days $0.00

 Phase 2: Planning 29 days $3,016.00

Goals Setting 3 days Project Manager $192.00

Objective Identification 2 days Project Manager, Supervisor $208.00

Scope selection and

5 days Project Manager, Supervisor $520.00
adjustment

Preliminaries approval 0 days $0.00

Work breakdown 4 days $416.00

Schedule of the project 4 days Project Manager, Supervisor $416.00

Budgeting 6 days Project Manager $384.00

Cost benefit analysis 2 days Analyst, Project Manager $208.00

Staffs, Employees, Project Manager,

Stakeholder engagement 3 days $672.00
Resource manager, Supervisor

Communicating with the

4 days Project Manager, Supervisor $416.00
different key stakeholders

Planning completed and

0 days $0.00
approval

Phase 3: Analysing the

29 days $3,576.00
different sectors

Research on the existing

3 days Analyst $120.00
market

Analysing the need of the

2 days Analyst $80.00
market

Analyst, Project Manager, Research

Performing data analysis and
4 days and development team, Resource $736.00
calculation
manager

Analyst, Project Manager, Research

Finding new land 3 days and development team, Resource $552.00
manager

Analyst, Project Manager, Research

Expanding land for new
2 days and development team, Resource $368.00
foresting approach
manager
 Staffs, Employees, Seeds or shrubs[1],
Planting new trees 3 days $240.00
Transportation[1], Machines[1]

Staffs, Employees, Seeds or shrubs[1],

Using the breed options 4 days $320.00
Transportation[1]

Staffs, Employees, Seeds or shrubs[1],

Planting trees 3 days $240.00
Transportation[1]

Project Manager, Research and

Regular monitoring 5 days development team, Resource manager, $920.00
Supervisor

Instalment of tree breeding

0 days $0.00
land completed

Phase 4: Monitoring and

13 days $1,248.00
closing

Evaluate the entire phase of

3 days Analyst, Owner, Project Manager $312.00
the project

Constant comparison with the

4 days Analyst, Owner, Project Manager $416.00
benchmark

Checking if changes required 2 days Analyst, Owner, Project Manager $208.00

Making the necessary

3 days Analyst, Owner, Project Manager $312.00
changes

Opening site for other

1 day Owner $0.00
stakeholders

Necessary changes made for

0 days $0.00
meeting the project scope

Phase 5: Closure 18 days $1,840.00

Documentation of the project 3 days Writer $120.00

Learning gathered 4 days Project Manager, Writer $416.00

Project Manager, Research and

Risks identified and resolved 2 days development team, Resource manager, $368.00
Writer

Innovative approaches Project Manager, Research and

3 days $312.00
adopted development team
 Project Manager, Research and
Stakeholder release 4 days $416.00
development team

Project Manager, Research and

Project celebration 2 days $208.00
development team

Project ends 0 days $0.00

5. Communication Management Plan

[Plantation of hybrid trees for Australian Tree Corporation]

Project Information
The estimated budget of the project is 10,000 dollars and the timeline of the project is 100+-10%
days. The approach is to replace the existing lands with hybrid trees those can increase the
frequency of the harvesting and improve the overall production of the company.

Version Control:

This is the first developed plan

Purpose of Communication Strategy:

To internal stakeholders

 ATC internal operational stakeholders

 Research and development team
 Project manger
 Staffs and employees
 Supervisors

Communications Strategy

1. Internal Information Management

 Communication mode 1
  Face to face meeting in the form of discussions, arguments or brainstorming, allowing
the different stakeholders to discuss on the same context.
 Communication mode 2
 Email or feedback board, where the individuals can inform personally with confidence of
not being exposed.
 Communication mode 3
 Group meetings with the key stakeholders in conference room considering the discussion
on the current delivery of the project.

External Stakeholders
 End customers
 Australian community
 Forest Department

Communication mode 1
Newsletter, conversing the description of all the information on the ongoing progress of
the project
Communication mode 2
Social media for spreading the information and taking the feedbacks directly from the end
consumers

6. Recommendations
1. The project manager must audit the entire project using the efficient told such as benchmarking it
baseline.
2. The communication plan must be followed throughout the project in manner to make sure that
every stakeholder is absurd with the project.
3. There must be approval on the planning and estimations at each stage of the project.
References
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.

Kirwan, J. L., & Lytton, C. H. (2019). 4H Forestry Tree Planting Project Book.

Larson, E. W., & Gray, C. F. (2017). Project management: The managerial process. McGraw-
Hill Education.

McLean, C. M., Bradstock, R., Price, O., & Kavanagh, R. P. (2015). Tree hollows and forest
stand structure in Australian warm temperate Eucalyptus forests are adversely affected by
logging more than wildfire. Forest Ecology and Management, 341, 37-44.
Miltiadou, M., Campbell, N. D., Aracil, S. G., Brown, T., & Grant, M. G. (2018). Detection of
dead standing Eucalyptus camaldulensis without tree delineation for managing
biodiversity in native Australian forest. International journal of applied earth
observation and geoinformation, 67, 135-147.

Ng, E. H., Nepal, B., & Schott, E. (2017). INVESTIGATING THE APPLICATION OF
PROJECT MANAGEMENT PRINCIPLES TO RESEARCH PROJECTS–AN
EXPLORATORY STUDY.