Guideline 000 200 0220

Date 04Nov2011
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SEALING OF ENGINEERING AND ARCHITECTURAL DOCUMENTS

PURPOSE

This document establishes Fluor’s approach and guidelines for the sealing (or placing a
responsibility/authority statement or signing and sealing) by registered professional
engineers and architects of engineering and architectural documents produced by Fluor’s
United States and Canada offices as applicable under this Guideline. Sealing
requirements vary amongst the States and Provinces within United States and Canada
respectively. The user of this guideline must obtain the local jurisdiction’s requirements
which supersede the requirements specified herein in the subsequent sections. Sealing
requirements for projects in foreign countries, if required, should be based on the laws or
requirements of the local area of that particular country.

 For example, see 045.200.0220 for detailed requirements for sealing documents in
Canada

Questions regarding this Guideline should be directed to the General Manager of

Engineering in the respective office.

SCOPE

This Guideline includes the following major sections:

 APPLICATION
 DOCUMENTS
 REVISIONS
 COMPUTER GENERATED SEALS
 DETAILED SEALING INSTRUCTIONS
 REFERENCE
APPLICATION

[Note: This Document also applies to Architectural sealing, and “Architectural” and
“Architect” should be substituted for “engineering” and “engineer, EOR, license holder”
and/or "Registered Design Professional" where appropriate.]

The guidelines contained herein are Fluor’s interpretation of the general requirements and
intent set forth by the laws concerning the Guideline of Engineering in the United States
and Canada. These guidelines shall be followed for all projects where sealing is required,
with the understanding that if these guidelines conflict with the laws and/or regulations of
a particular jurisdiction, the applicable laws and regulations of the specific state or
province are to be followed and shall govern. The International Building Code (IBC)
now adapted in United States uses or references the terms "Registered Design
Professional" instead of Architect, Engineer, or Engineer-Of-Record and "Construction
Documents" to address all drawings, specifications, and reports.

The philosophy upon which these guidelines are based is that all Engineering
Deliverables requiring sealing shall be sealed by a registered professional engineer
[“license holder” identified herein as “Engineer of Record” (“EOR”)] licensed in the
jurisdiction in which the facility is to be constructed. “Deliverable” is defined as a

Copyright © 2011, Fluor Corporation. All Rights Reserved Engineering

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document which is delivered to the client, a permitting agency, the job site, or some other
third party entity outside the Fluor office. “Engineering Deliverable” is defined as a
deliverable which requires the input of someone educated, trained or experienced in the
application of special knowledge or judgment of the mathematical, physical, or
engineering sciences.

It is the responsibility of the Project Manager or his/her designee to investigate the

specific sealing requirements of the local jurisdiction where the facility is to be
constructed. These identified specific requirements shall be followed on the project if
they are different than the requirements in this Guideline. This Guideline does not
attempt to restate or summarize all applicable laws, regulations, and guidelines. This
document is for guideline purposes only. In the event of a conflict between this
Guideline and the local jurisdiction, the local jurisdiction shall govern the license
holders’ obligations. The license holder is responsible for compliance with applicable
laws, rules, and/or regulations that govern the practice of engineering and architecture.

DOCUMENTS

Specific documents which should be sealed include but are not limited to those listed
below under “Detailed Sealing Instructions”. The EOR should, prior to release of work
from his/her control, affix his/her seal, sign his/her name, place the date of execution and
the date license is expiring only on Deliverable documents considered complete. Some
jurisdictions accept electronic stamps on the Deliverables; however, the documents
bearing the wet signature of the EOR will constitute the official document for which the
EOR is responsible. Signatures and dates should be in red ink 1 . The original document
will remain the property of Fluor unless specifically directed otherwise by the client. If
originals must be given to a client, copies of the originals will be retained in a permanent
file to record the information contained on the documents at the time they were sealed.
Architectural rules require only the name of architect and date of issue be placed on all
documents needing seal.

Engineering Deliverables submitted as part of a “Front End Loading” (“FEL”), “Front

End Engineering Design (“FEED”) Package” or other preliminary package, and not
intended to be used for construction, would not normally be sealed. However, if seal is
required by the local jurisdiction and/or Contract with Client the following procedure
shall be followed:

 Preliminary (FEED) documents released from a license holder's control shall identify
the purpose of the document, the engineer(s) of record and the engineer license
number(s), and the release date by placing the following text or similar wordings on
the title sheet of bound engineering report, specifications, details, calculations or
estimates, and each sheet of plans or drawings regardless of binding. Instead of a
seal: " This document is released for the purpose of (Examples: interim review,
mark-up, drafting) under the authority of (Example: Leslie H. Doe, P. E. 0112) on
(date). It is not to be used for (Example: construction, bidding, permit) purposes."

1
Some states prefer that all official signature shall be in black ink. In that case the local jurisdiction requirements should be followed.

Copyright © 2011, Fluor Corporation. All Rights Reserved Engineering

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Date 04Nov2011
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SEALING OF ENGINEERING AND ARCHITECTURAL DOCUMENTS

When required by the local jurisdiction all engineering documents released, issued, or
submitted by a licensee including preliminary documents, shall indicate the firm name
and registration number of the engineering firm by which the engineer is employed.

The signature and date shall not obscure the engineer's name or the license number in the
seal. For drawings requiring a seal, the seal, signature and date should generally be
placed in a clear area near the lower right hand corner of each sheet. For data sheets,
specifications, or calculations, the seal, signature and date should be placed only on the
title sheet. For items not specifically addressed in this list, the judgment of the EOR with
responsible charge of the work should be used.

License holders shall only seal work performed by them or under their direct supervision,
responsible charge, responsible supervision, supervision and control, and in accordance
with the applicable laws, rules, and/or regulations of the governing jurisdiction. The
license holders are solely responsible for control of the use of their seal.

“Direct supervision” is defined as critical watching, evaluation, and directing of

engineering activities with the authority to review, enforce, and control compliance with
all engineering design criteria, specifications, and procedure as the work progresses.
“Responsible charge” and “responsible supervision” are synonymous terms with “direct
supervision” and may be used interchangeably with “direct supervision”.

Direct supervision will consist of an acceptable combination of (but not necessarily all
of) the following: exertion of significant control over the engineering work, regular
personal presence, reasonable geographical proximity to the location of the performance
of the work, regular monitoring via electronic media with documentation validating the
communications, and an acceptable employment relationship with the supervised
persons.

In multi-office project execution, the above is achieved by an acceptable combination of

(but not necessarily all of) the following methods. The license holder with direct
supervision over the work is responsible to determine what is an acceptable combination
under the facts and circumstances of the project.

Use of communications technologies, such as frequent and regular telephone

calls, conference calls, net meeting, video conferencing, e-mail, instant
messaging, etc., with the parties involved in the design;

Use of shared databases to enable all parties’ access to the same data in real
time, to enable review, comment and influence of the design;

Visits to the office, as required, where the design is being executed;

Planned reviews of the design throughout the design development; and

Use of Fluor’s referenced Practices, guidelines and procedures, reference tools

and execution guides that are available through Knowledge OnLine.

In the context of the Architectural Rules:

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 “Direct Supervision” means “The amount of oversight by an individual

overseeing the work of another whereby the supervisor and the individual being
supervised work in close proximity to one another, and the supervisor has both
control over and detailed professional knowledge of the work prepared under his
or her supervision.”

 Responsible Charge means “That degree of control over and detailed knowledge
of the content of technical submissions during their preparation as is ordinarily
exercised by registered architects applying the applicable architectural standard
of care”.

 Supervision and Control means “The amount of oversight by an architect

overseeing the work of another whereby

(A) the architect and the individual performing the work can document
frequent and detailed communication with one another and the architect has
both control over and detailed professional knowledge of the work; or

(B) the architect is in Responsible Charge of the work and the individual
performing the work is employed by the architect or by the architect's
employer.

Multiple engineering seals on the same document should be avoided. If for some reason
this cannot be avoided, the seal of each license holder should be placed on the document
with a notation describing the work done under each license holder’s direct supervision.
In such cases, the work should be sealed in a manner such that all engineering covered by
the document can be clearly attributed to the responsible engineers.

Fluor license holder should seal only those documents for which Fluor performed the
engineering. Documents produced by others, such as clients or suppliers, should not be
sealed by Fluor under any circumstances.

REVISIONS

If the revision is minor, revised issues of a Fluor drawing should be re-sealed by the
license holder who sealed it the first time whenever possible, even if the revision was
made by another engineer. If the revision constitutes a major change or addition to the
original design, the revising license holder should seal the drawing. In such a case, a note
that states that the seal is for that revision only should accompany the seal.

Revisions to documents that were originally engineered by another engineering firm,

which are either unsealed or have the seal and signature of the original engineer in
charge, should be sealed, signed, and dated by the Fluor license holder responsible for the
revision. The seal should be accompanied by the notation “For Revision _____ Only”,
indicating that the engineer is responsible only for the designated revision. Additional
verbiage should be added to the note as necessary to adequately clarify the extent of the
engineer’s scope of responsibility, as it pertains to the revision.

Copyright © 2011, Fluor Corporation. All Rights Reserved Engineering

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Date 04Nov2011
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COMPUTER GENERATED SEALS

Fluor’s preferred procedure is to avoid the use of computer generated seals (CADDseals).
However, if it is required by the client that electronic files contain CADD seals, all
drawings requiring a CADD seal should have the seal inserted only after the EOR has
sealed and signed the hard copy of the same revision. The seal may accompany a note
containing the following or similar text: “The seal appearing on this document was
authorized by [Example: Joe Doe, PE 0112 on (date)]”. The use of signature
reproductions, such as rubber stamps, or computer generated or other facsimiles, is not
permitted in lieu of actual signatures.

DETAILED SEALING INSTRUCTIONS

The following list indicates, by discipline, those documents which are considered
Engineering Deliverables and which may be sealed, signed and dated in accordance with
these guidelines and the requirements of the local jurisdiction. For unusual documents,
documents not listed, or whenever the sealing requirements may be unclear, the
department manager should be consulted for instructions.

General for All Disciplines

 Specifications containing substantial engineering content, i.e. requiring substantial

input or decisions made by someone educated, trained, or experienced in the
application of special knowledge of the mathematical, physical, or engineering
sciences.
 Calculations, but only if they are the final representation of the engineered work (i.e.,
no drawings or other documents are produced which are based on and serve as the
final representation of the calculations) and are required to be issued to a client.
Architectural

 Architectural construction drawings.

 Architectural specifications.

Civil/Structural Engineering

 Standard drawings.
 Civil drawings showing earthwork, paving, roads, railroads, trenching, shoring,
piling, sheet piling, drainage, and erosion control.
 Foundation and concrete drawings.
 Structural steel drawings.
 Building structural and foundation drawings.

Control Systems Engineering

Note: If any local jurisdictions, State or Province does not recognize Control Systems
as a restricted function, the Project Manager or his/her designee will assign the
responsibility of sealing the Deliverables as deemed appropriate.
 Instrument data sheets in which some or all of the data has engineering content, such

Copyright © 2011, Fluor Corporation. All Rights Reserved Engineering

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as data resulting from a calculation performed by an engineer, or data used to select

equipment which affects operation and safety. Where Fluor Control Systems
Engineers perform the final sizing calculations, such data sheets typically include
control valves, relief valves and orifice plates.
 Logic diagrams, matrices or safe charts for safety shutdown systems.

Electrical Engineering

 Protective relay coordination.

 Area classification drawings.
 One line diagrams.
 Standard connection assemblies.
 Logic diagrams.

HVAC/Plumbing Engineering

 HVAC drawings.
 Plumbing drawings.
 Building fire protection system drawings.

Mechanical Engineering

 Vessel ladder and platform standard drawings.

 Vessel ladder and platform drawings.
 Pipe Supports and Pipe Guides
 User Design Specification for ASME B&PV Code Section VIII Divisions 2 and 3,
Note: This can be contained on sheet two of the Fluor Vessel Outline Drawing
for Division 2 and 3 vessels.
 Re-rate and alteration calculations for ASME pressure vessels including the
supporting paperwork (National Board forms and API 510 forms).

Piping Engineering

Note: If any local jurisdictions, State or Province does not recognize Piping as a
restricted function, the Project Manager or his/her designee will assign the
responsibility of sealing the Deliverables as deemed appropriate.
 Piping line class material specifications when engineered by Fluor or Fluor makes
changes to client specifications issued on a project.
 Piping flexibility specifications that Fluor originates.
 Pressure test flow diagrams if issued. If not issued and the test pressures are added to
the piping line list, it shall be stamped by means of a cover letter. The cover letter
shall state “PE Stamped for Test Pressures Only”.
 Isometrics issued for construction where Fluor performs formal pipe stress
calculations.

Copyright © 2011, Fluor Corporation. All Rights Reserved Engineering

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Date 04Nov2011
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SEALING OF ENGINEERING AND ARCHITECTURAL DOCUMENTS

Process Engineering

 Piping and instrument diagrams (P&IDs) where Fluor performs the process design.

Communications and Computer Systems

 One line diagrams (typically sealed by Electrical Engineering).

REFERENCE

045.200.0220 Professional and Permit Stamping requirements of Engineering

Documentation in Canada
000.100.0060 Standard PPM (Project Procedures Manual)

US State Jurisdiction Example (Texas)

(from http://www.tbpe.state.tx.us/)

Copyright © 2011, Fluor Corporation. All Rights Reserved Engineering