Checklist for the document and records of the energy management

system ISO 50001:2011

4.2 Management responsibility

4.2.1 Top management
4.2.2 management representative  The final issue of the management representative declaration. ☐

4.3 Energy policy

The final issue of Energy policy is available and well communicated. ☐
4.4 Energy planning
4.4.2 Legal and other requirements  All the applicable energy laws including the electricity law and its
executive regulations. ☐
 The other requirements including all the updated procedures of
the system and EGAS announcements. ☐
4.4.3 Energy review  Form 42 (energy uses identification and evaluation) ☐
 Form 43 (energy saving opportunities) ☐
4.4.4 Energy baseline  Energy baseline for each energy source (it should be a table of
the monthly consumption of each energy source for a period of
one year) ☐
 A graph to illustrate the baseline of each energy source. ☐
4.4.5 Energy performance indicator  The temperature and working hours are documented against the
electricity consumption. ☐
 The covered kilometres are documented against the gasoline and
diesel consumption for vehicles. ☐
 Average energy performance indictor Kwh/temperature, Kwh/
working hour and litre / Km for 2018 and 2019. ☐
4.4.6 Energy objective and targets  The general objectives form including the energy objectives. ☐
 The objectives action plan for each energy objective. ☐
4.5 Implementation and operation
4.5.2 competence, training and awareness  Records for the internal energy trainings held on site and the list
of attendees. ☐
 Records for the external energy trainings held in the head
quarter or in any third party and the list of attendees. ☐
 The evaluation form for these trainings. ☐
 The job description of the energy team. ☐
4.5.3 communication  The energy savings suggestions form. ☐
 The declaration of the external communication manner. ☐
4.5.4 Documentation  The master list. ☐
 The distribution list. ☐
4.5.5 Operational control  The energy related work instructions. ☐
4.5.6 Design  The fulfilled design form for any new change in design. ☐
4.5.7 procurement  The energy related procurement requests forms. ☐
 The evaluation of suppliers according to energy efficiency
perspectives. ☐
4.6 Checking
4.6.1 Monitoring, measurement and analysis  The energy consumption records for each energy source. ☐
 The total energy consumption in Kwh unit. ☐
  Pie chart showing the consumption percentage for each energy
source. ☐
 M&M plan. ☐
 Calibration records and certificates for any energy meters. ☐

4.6.2 Evaluation of compliance with legal  The form of evaluation of compliance. ☐

and other requirement
4.6.3 Internal audit  The last internal audit report for energy management system. ☐
4.6.4 Nonconformities and corrective actions  The energy related nonconformities forms in 2019 (CAR/PAR).
☐
 Evidence for the corrective actions. ☐
4.6.5 Control of records  Document for the retention time for energy records. ☐
4.7 Management review
The last management review report for energy management system