E-HIRARC

Useful Information
and User Manual

A step-by-step guideline to
operate an assessment of
occupational safety risk at
workplace via user-friendly of
e-HIRARC format.
 CONTENT
Chapter Page
1.0 Introduction 1
2.0 What is HIRARC 2
3.0 Workplace Assessment through HAZID Table 3
4.0 Custom-made of e-HIRARC 5
5.0 How to run e-HIRARC 5
6.0 Completing the e-HIRARC output 9
6.1 Additional information in e-HIRARC format 9
6.2 Prioritization based from risk rating 9
7.0 Saving / Printing 13
8.0 Correction 13
9.0 Benefits and advantages of using e-HIRARC 13
10.0 User-friendliness of the e-HIRARC 13
11.0 Frequent Answer - Question (FAQ) 14
Summary 16

1.0 Introduction
HIRARC or Hazard Identification, Risk Assessment and Risk Control are the fundamental
concept that person shall be mastered if they interest to learn on risk management in OSH.
This method has been recognized internationally as one of the tool widely used by industries
in identifying the hazard and how to manage it effectively.

Therefore, the intent of this eBook being created is to cater the needs of safety practitioner in
meeting their daily working task. But, important to be informed, the content of this eBook
does not explaining the reader on basic measurement in risk assessment (e.g. how to
identify risk, the step taken for risk evaluation etc.), but it will focus for guiding the user (and
potential user) on step-by-step process to assess the risk at workplace by using a tool that
we called e-HIRARC. The features of e-HIRARC can be explained in section 4.0 Custom-
made of e-HIRARC.

E-HIRARC provides template in Microsoft Excel format. There is also FREE version may
available and it can be downloaded from this link (click button OK to open the file). The
format has been fully equipped with the features for user to generate HIRARC format more
easier, faster and efficient in time (displayed in section 10.0 User-friendliness of the e-
HIRARC)

Then, it will tell the user on how to operate e-HIRARC as specified in chapter 5.0 How to run
e-HIRARC. The comprehensiveness of e-HIRARC can be demonstrated by section 6.0
Completing the e-HIRARC output. Up to this level, every single activity has been
jotted down the risk result. Prioritization of significant risk should be systematically defined

* Only applicable for complete version 1|Page

by thoroughly assessment but with simple step. At this point, we hope that user will realized
on efficiency of time management compared with common methodology applied.

Most important aspects, that format and criteria of e-HIRARC has been adopted from
guideline of HIRARC 2008 by DOSH Malaysia as a reference. It is nothing to worry on
compliance with standard practice demanded by authority.

2.0 What is HIRARC

HIRARC is an integration tool to identify, assess/measure and to control hazard and risk of
any workplace and its activities. By strictly implementing it, it will eliminate, reduce/control
the possibility for any accidents to occur.

The acronym of HIRARC uses the Hazard Identification, Risk Assessment and Risk Control.
A universal method widely used by Occupational Health and safety practitioner in any field of
industries.

According clause 4.3.1 of OHSAS 18001:2007, an establishment of procedure is a MUST to

ensure the identification of risk, risk assessment, and its determination can be implemented
and maintained. The aspects of hazard should take into account for;

1. routine and non-routine activities

2. activities of all persons having access to the workplace (including contractors and
visitors);
3. human behaviour, capabilities and other human factors
4. identified hazards originating outside the workplace capable of adversely affecting
the health and safety of persons under the control of the organization within the
workplace
5. hazards created in the vicinity of the workplace by work-related activities under the
control of the organization
6. infrastructure, equipment and materials at the workplace, whether provided by the
organization or others
7. changes or proposed changes in the organization, its activities, or materials
8. modifications to the OH&S management system, including temporary changes, and
their impacts on operations, processes, and activities
9. any applicable legal obligations relating to risk assessment and implementation of
necessary controls
10. the design of work areas, processes, installations, machinery/equipment, operating
procedures and work organization, including their adaptation to human capabilities

Significantly, e-HIRARC process has determined to include ALL of the following elements;

- Identification/classification of all health hazards (e.g. acceptable – significant or

insignificant, uncertain health hazards
- Quantitative assessment of risk for all uncertain hazards
- Control of unacceptable health risks via appropriate counter measures (e.g. personal
protective equipment, engineering controls, product, substitution etc.)
- Annual reviews of effectiveness of the process

* Only applicable for complete version 2|Page

3.0 Workplace Assessment through HAZID Table*
HAZID Table is only provided to compliment with the package offered for full version of e-
HIRARC.

It is a practical approach for assessor to examine the hazard that may available at
workplace. The HAZID table has elaborated the extent information on main hazard. It will
help the assessor to conform to the suitable hazard factor without thinking further on what
subject that supposed to feed in the e-HIRARC later.

It would be more reliable for assessor to perform on-site verification through HAZID Table to
observe the actual situation before document it in e-HIRARC. Once completed, assessor
can start to perform assessment as determined in chapter 5.0 How to run e-HIRARC

Hazard identification stage through the use of HAZID table is the most important part
whether all aspect of activities or processes are covered or not. Consideration shall be made
by assessor on what type of activity regardless the frequency of job to be done is extremely
low or high which definitely shall be spotted as main task.

There is common mistake done by assessor during identification of hazard at workplace.

1. Ignore the task relatively to be observed as low risk (e.g. office work, tea/coffee
making, toilet cleaning, general waste disposal etc.)
2. Lack of consideration for non-customary event within the organization. (e.g. annual
housekeeping day, activity runs at neighbour-factory, plant tour by visitor, factory
inspection by authority officer etc.)
3. Not anticipating the major activity such as construction work, re-wiring, facility
inspection (LEV, chimney, dust collector etc.) etc.
4. Less concern on geographical or workplace location.
5. Skip the common flow process sequence or activity performed by worker.
6. Executing the assessment through work instruction document without observing the
actual situation done by process owner

Following page is a sample of HAZID Table for reference

* Only applicable for complete version 3|Page

 HAZARD IDENTIFICATION TABLE
Department: Process Name:

NAME OF ACTIVITY IN HAZARD IDENTIFICATION

SEQUENCE: Sub-hazard
Activity Hazard No Consequence
No

1).

2).

3).

4).

5).

1 2 3 4 5 6 7 8 9 10 11 12 13 14
W ork Po w er ed Er g o no mi c i n Envi r o nment al / Psycho so ci al /
Ener g y M echani cal M achi ner y C hemi cal B i o l o g i cal Pr o p er t y R ad i at i o n M aj o r event A ni mal / i nsect s
Envi r o nment Hand t o o l manual hand l i ng N at ur al event / Psycho l o g i cal
a. Inadequat e access a. Elect rical a. Vehicle a. Backhoe a. Elect ricusion a. Part of body bend a. Direct cont act a. Inf ect ion a. Flood a. Fire a. Direct ionizing - a. Bomb t hreat a. Inf ect ion f rom a. St ress
b. Air-condit ioning b. Gravit y b. M obile and f ixed b. Excavat or b. eject ions b. Part of body t wist b. Ent ry int o human b. Weat her b. Eart hquake b. Explosion bet a b. Terrorist animal b. Violence
c. Conf ined space c. Kinet ic (mot ion) equipment c. M oving part s c. drawning in c. St ret ch / f orcing body c. Facilit y design c. Landslides c. Falling b. Indirect ionizing - c. Criminal b. diseases of pest s c. Discriminat ion
d. Ergonomics d. Thermal (f rom heat c. Powered t ools d. Rot at ion part s d. ent anglement part of t he body c. Inhalat ion d. Individual healt h d. Weat her d. Building collapse gamma d. Riot c. Animals and d. Harassment
e. Temperat ure or cold) (rot at ion, pulleys, e. Piling e. cut t ing d. Over-reach d. skin absorpt ion e. Social e Ot hers e Leaking c. Indirect ionizing - e Ot hers allergies e Bully
ext remes e. Pneumat ic and belt s et c. ) f . Grinding f . shearing e. work or reach e Ingest ion f . Food f Ot hers Charged nuclei d. Bit e, at t acked or f . overwork/ burnout
above shoulder
f . Heat (inc. f ire, Hydraulic d. Non-powered g. Elect ricit y g. f lying object f . f lammable g. Parasit e(s) d. Indirect ionizing - ot her injuries f rom g. Undet ermined
height
f lames) f . Chemical / gases t ools (hammer, h. Ot hers h. st ubbing and f . Awkward posit ion g. vapour h. Virus(es) Neut rons animals f act or
g. Cold g. Flammable knives, pliers et c.) punction
i. Frict uring
and g. Long t ime period h. Ot hers i. Fungi e. Ot her ionizing e. Ot hers
h. Light ing h. M agnet ic f ields e. Compressed air abrasion of t ask j. Bact eria radiat ion hazard
i. M ent al st ress i. Ot hers f . Welding equipment j. impact h. Handle heavy k. insect s f . Ot her t ype of
j. Dehydrat ion g. Lif t ing equipment k. noise object s l. blood-borne radiat ion
k. Falls, t rips, slips h. Ot hers l. f alling object i. Repet it ion / Rapid pat hogens
et c. t ask
Table 1: HAZID Table
4.0 Custom-made of e-HIRARC
This e-HIRARC format has been designed to cater the needs of Occupational Health &
Safety Practitioner in meeting their task for risk management. The tool has been
incorporated with OHSAS 18001 standard compliance by readily built-in the risk factor and
extinguishment of hazard-risk aspects.

The hazard has been break through from the numbers of source, namely as;

- Work environment
- Energy
- Mechanical
- Machinery
- Powered hand tool
- Ergonomic in manual handling
- Chemical
- Biological
- Environment / Natural event
- Property
- Radiation
- Animal / insects
- Major disaster, and
- Psychosocial / Psychological

There is also assistance for users to get them comfortable to choose the risk control at their
workplace through drop-down button needs to be selected via E-S-I-E-A-P. The E-S-I-E-A-P
approach carried the means of prioritization of action sequence by Elimination (E),
Substitution (S), Isolation (I), Engineering control (E), Administration (A) and P for PPE. It
was however, Elimination control measure does not apply in the format at the moment.

5.0 How to run e-HIRARC

1. A simple step for user to operate this e-HIRARC template
2. Once received a valid file of e-HIRARC, save it into your PC. FREE sample is
available by browsing to this link.
3. Name of company is protected and same as the time it was registered.
4. Go to worksheet 'JOBLIST' and start to insert the data of department and person-in-
charge.
5. Use the input identified in HAZID table which has been described in chapter 3.0
Workplace Assessment through HAZID Table, raw data can be transferred to
Joblist in e-HIRARC template format.
6. HAZID Table will later can be retained as safety record or disposed depending on
company’s OSH management system procedure.
7. To log the activity and its sub-process. It is important for user to define ALL activity
including non-routine process and emergency event. It may possible for the
assessment will incomplete if the user did not addressed the process
comprehensively.
8. Choose the process that going to be assessed in Task Name select button.
9. Including of it nature of task routine, non-routine or emergency event.

10. Identify the hazard that may possible to be available. User can specify into detail
description in the column (if any).
11. Determine the potential risk that would be occurred as a result the existence of
hazard.

12. Analyse the risk based from existing control implemented in workplace
13. Specify the control where it was needed
14. Take into consideration on applicable legal

* Only applicable for complete version 6|Page

15. Assess the risk through combination of Probability vs Severity. Worksheet 'matrix'
has addressed the assessment scale (min: 1 & max: 5) for likelihood and severity
and result of risk evaluation as well. Risk evaluation can refer to Table 2 below for
details

Table 2: Risk Matrix Evaluation

16. Once completed, press button 'update e-HIRARC' and see the output is automatically
generated.

Complete HIRARC document will displayed similarly as Table 3: HIRARC Format

Overall interfaces of HIRARC Joblist can be displayed as follows;

* Only applicable for complete version 7|Page

 Diagram 1: Joblist

* Only applicable for complete version 8|Page

 Diagram 2: Hazard Identification & Risk Analysis

17. User may create another file for assessing the risk of other process. Where
necessary, additional file can be created if a lot of process sequence being observed.
Currently, e-HIRARC provides total of 10 process sequences and 18 space of work
ready for assessment.

6.0 Completing the e-HIRARC output

E-HIRARC, at current stage was defined the hazard identification and risk analysis. Next
step for user to update the necessary risk control to be recommended for minimizing the risk

6.1 Additional information in e-HIRARC format

E-HIRARC format is a protected view for editing. However, user is still allowed to modify or
add information at the editable area. Those areas are limited to;

1. Approver column, including position and date

2. Position / designation of the process owner.
3. Effective date (until the date of e-HIRARC need to be reviewed)
4. Priority number for the selection of safety program purpose
5. Risk Control including recommended action, person in charge and dateline
6. Revision history (Rev. 00 to Rev. 06)

6.2 Prioritization based from risk rating

Mark the Priority Number (1 to 5) to assist you on which activity that needs to be taken
action first. Once complete, summarization can be sighted in the worksheet 'RISK REG
LIST'* for user to make overview and plan for improvement activity

* Only applicable for complete version 9|Page

6.3 Significant Risk Register*
List of significant activity with risk will reflect automatically as a result of priority remark being
numbered as described in section 6.2 or marking with number in ‘Priority No.’ column as in
HIRARC (Table 3: HIRARC Format).

* Only applicable for complete version 10 | P a g e

 *** THIS FORMAT IS FOR SAMPLE ONLY ***
Risk evaluation (Probability x severity):
HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL REGISTER
1 - 4: Low - no a cti on required
5 - 12: Medi um - Acti on if necessary
Department : 0 Process handler / ow ner : 0
15 - 25 : High - Acti on needed to reduce risk
Position :
Process/location : **Main Activity Effective from :
Likelihood: Severity:
Approved by : to :
1 - Inconceivable 1 - Negligible
Position : Changes history : Rev. 1 Rev. 2 Rev. 3 2 - Remote 2 - Minor
Date : 3 - Conceivable 3 - Serious
Rev. 4 Rev. 5 Rev. 6 4 - Possible 4 - Fatal
5 - Most likely 5 - Catastrophic

Priority SEQUENCE OF HAZARD IDENTIFICATION RISK ASSESSMENT LEGAL OTHER RISK CONTROL
No
CURRENT RISK CONTROL REQ. REQ.
No BASIC JOB Hazard EFFECTS Like. Sev. Risk Recommended control Action by Dateline
#N/A #N/A
1 #N/A
#N/A 0 0 #N/A rtdredrt

#N/A #N/A
2 #N/A
#N/A 0 0 #N/A

#N/A #N/A
3 #N/A
#N/A 0 0 #N/A

#N/A #N/A
4 #N/A
#N/A 0 0 #N/A

#N/A #N/A
5 #N/A
#N/A 0 0 #N/A

#N/A #N/A
6 #N/A
#N/A 0 0 #N/A

#N/A #N/A
7 #N/A
#N/A 0 0 #N/A

Table 3: HIRARC Format

 Normal Page
Abnormal Form No
Emergency SIGNIFICANT RISK REGISTER Rev. No
Indirect Date

APPROVED BY CHECKED BY PREPARED BY

SIGNATURE

NAME

SIGNATURE

DATE

SIGNATURE

RISK RANKING COMPLETION

NO ACTIVITIES / PROCESS POTENTIAL HAZARD ADDITIONAL CONTROL MEASURE ACTION BY
SCORE LEVEL DATE
1 #N/A #N/A #N/A #N/A #N/A #N/A #N/A
2 #N/A #N/A #N/A #N/A #N/A #N/A #N/A
3 #N/A #N/A #N/A #N/A #N/A #N/A #N/A
4 #N/A #N/A #N/A #N/A #N/A #N/A #N/A
5 #N/A #N/A #N/A #N/A #N/A #N/A #N/A
6 #N/A #N/A #N/A #N/A #N/A #N/A #N/A

*** RISK RANKING * PROBABILITY (PROB) / LIKELIHOOD X ** SEVERITY

Probability Index - Description Severity Index - Description
Score Level 5: MOST LIKELY - Non-stop / continuously happen 5: CATASTHROPHIC - Numerous fatalities, irrecoverable property damage and productivity
4: POSSIBLE - Repeated or happens every day 4: FATAL - Approximately one single fatality OR/AND major property damage
3: CONCEIVABLE - Once in a w eek or happens but only 3: SERIOUS - Non fatal injury, major amputations e.g lost finger, multi fructure, mc > 30 days,
15 - 25 HIGH - High
occasionnaly permanent
2: MINOR -hearing loss, cancer,
Lacerations, permanent
1st finger disability
burn, electrical shock, minor fractures, unconsciousness
5 - 12 MED. - Medium 2: REMOTE - Once in a month or happens but only unusually
dermatitis, w ith mc
1: NEGLIGIBLE till 29
- Small days,
cuts, hearing
minor tresshold
bruishes shift,
w hich slight
require property
first damage.
aid, minor skin or eye irritation,
1-4 LOW - Low 1: INCONCEIVABLE - Once in a year or happens but very rarely
headache or dizziness w ithout require medical attention. Minor injury, mild electrical shock

Table 4: Significant Risk Register

* Only applicable for complete version 12 | P a g e

7.0 Saving / Printing
It is highly recommended that the completed e-HIRARC needs to be saved in protected file
such as PDF. This is to ensure that the data inserted in the e-HIRARC is remained secured
and to prevent unintendedly change cause to record will be lost.

For those PC did not provide with PDF software, they may download it from
http://www.dopdf.com/ , a free file converter that you can find it from internet. This free
software is reliable to protect your record from missing

The other option of record protection is printing process.

8.0 Correction*
Data in the Hazard Identification & Risk Analysis are remained empty until insertion of input
from the user.

However, once the form has been updated, it would not be possible the form to be re-empty
again via undo process

Nevertheless, if user wants to correct the Hazard Identification & Risk Analysis content and
makes data to blank again, click 'Clear Data' button and delete the reference number in the
respective activity.

Then, user may resume the data input by clicking the 'Back to Joblist' button

9.0 Benefits and advantages of using e-HIRARC

1. Ready-fixed input of hazard to help user in identification of hazard.
2. Analysis data for trend of hazard available at workplace (environment, health,
mechanical etc.)
3. Save time in e-HIRARC generation
4. Improve record keeping.
5. Emphasize participation from all parties (process owner). Prevent centralizing the e-
HIRARC preparation
6. Straight forward oriented.
7. Educate user the concept & structure of basic e-HIRARC such as identification of
hazard source, risk control via ESIEAP and risk evaluation conceptual.

10.0 User-friendliness of the e-HIRARC

1. Hyperlink format to Joblist
2. Button selection: direct link icon for 18 hazards identification from defined activities*
3. To clear out data input of respective activity for correction*
4. Buttons selection
11.0 Frequent Answer - Question (FAQ)
What is e-HIRARC?
Answer: e-HIRARC is a tool developed to assist safety practitioner in assessing the hazard
at their workplace through combination of severity and likelihood to determine the risk level.
Furthermore, prioritization of risk is then to be placed in order to minimize the potential
unneeded incident that may occur.
It is really a powerful medium for identification, determination and makes a decision for
continuous improvement in OSH within minimum time to be spent but proven to be efficient
and effective.

Details of this e-HIRARC had been explained in chapter 4.0, 5.0 and 6.0.

Who is target user of e-HIRARC?

Answer: Anyone can use the e-HIRARC, but it is very useful for Safety Manager, Safety and
Health Officer, Safety Supervisor, HSE Admin and other equivalent position.

* Only applicable for complete version 14 | P a g e

What platform is the e-HIRARC program available on?
Answer: This e-HIRARC format is only compatible to run with Microsoft Excel.

What is the minimum capability of the system processing requirement?

Answer: The PC shall have at least Microsoft Excel version 2010 or latest.

Do I need special software to use e-HIRARC?

Answer: No. e-HIRARC format may be served by Microsoft Excel only. User is only required
to add information through built-in button information, and then the result will automatically
reflect.

How do I download e-HIRARC? How do I install it?

Answer: User will receive template either trial version or complete program from
administrator (mail us at admin@osh-isis.com). Then, user should save into their PC and
they can start to use it. Direct downloading is also available by browsing to this link.

How can get start with e-HIRARC?

Answer: This program is very simple and user friendly. However, for new user, they can
explore it with guidelines as addressed in chapter 5.0 How to run e-HIRARC.

What does the system features?

Answer: Basic of the e-HIRARC system is consists

1. Job definition and its associated activities (Refer to here & here for sample)
2. Hazard Identification*, (Sample)
3. Assessing the risk, (Sample) and
4. Prioritizing the significant risk* (Sample)

Detail of the program can refer to this User Manual

What does the package offers?

Answer: This e-HIRARC format is inclusively covers (1) e-HIRARC Template in Microsoft
Excel format (Sample), (2) HAZID Table* (Sample) and (3) Significant Risk Register*
(Sample). It was however, FREE version is available & it can be downloaded from this link.
FREE version only consist e-HIRARC Template.

How to get system support in troubleshooting or when the program

facing a problem?
Answer: Maintenance of this program is low unless system configuration or system format
has been modified by user. However, user can get service assistance by writing email to us
at admin@osh-isis.com

Which industry can use and apply e-HIRARC?

Answer: This format has been designed to cater all type of industries including construction,
factory, plantation, office etc.

* Only applicable for complete version 15 | P a g e

How to know whether e-HIRARC is recognized to be applied for
industries?
Answer: The approaches used in this program has been followed according to DOSH
Guidelines of Hazard Identification, Risk Assessment and Risk Control (e-HIRARC) 2008
and aligned with clause 4.3.1 of OHSAS 18001:2007 Standard Requirement. (Refer to
chapter 2.0 What is HIRARC)

Is e-HIRARC transferrable to others?

Answer: This e-HIRARC format is registered based from single user. As long as the file is
circulating within the company where it has been formatted to, it is allowable. Therefore, it is
not possible for the file to be transferred to third party without permission from system
administrator

Is there validity for e-HIRARC?

Answer: Yes. Trial version is valid for one month but subject to be extent where there is
requested by user. Complete version may valid up to 18 months and renewable is available
by contacting to administrator.

Does customization is available for e-HIRARC?

Answer: Yes. Customer can ask for customization to meet their needs but it subject to
additional cost to be incurred. Also, the change is only limited to minor modification such as
wording, criteria, risk rating etc. No major modification of system structure to be offered.

Summary
This eBook is a guidebook to the Safety Practitioner written from the viewpoint of a person
who developed a tool called e-HIRARC. Side notes are included to give a background
perspective to the decisions made in risk assessment and why the methods were made in
that template along the way. The eBook briefly explains the e-HIRARC objectives that
directed both the use of HIRARC template and apply it at their workplace. Appreciate for any
comment, feedback or suggestion (mail us at admin@osh-isis.com) to allow us to know on
how e-HIRARC can help user and make sense to attain a good result in their work
performance.

* Only applicable for complete version 16 | P a g e