INSTITUTE OF INTEGRATED ELECTRICAL ENGINEERS

OF THE PHILIPPINES, INC. (IIEE)

IIEE CHAPTER
OPERATION'S
MANUAL
 FOREWORD
The Institute of Integrated Electrical Engineers of the Philippines, Inc. (IIEE) has
been in existence since 1975 with various chapters created around the Philippines
and abroad.

With the increasing number of Chapters and membership-based of the IIEE, the
continuing trend in technology, the adaptation and implementation of various new
rules and regulations affecting the Chapter’s operations – the manual of Chapter
Operation must also conform to these changes and become an effective guide and
tools to better serve the general membership of the institute.

To address these requirements, the 2018 Board has commissioned a team to

take a look and develop the existing chapter operations manual and bridge the
gap of the provisions versus the requirements and come up with more updated,
comprehensive, need-based, dynamic and precise tool to serve as a guide in the
operations of the Chapters of the IIEE.

This Manual of Operations will play a very important role in the attainment of all the
programs and activities of the institute henceforth, is now provided to the chapter
so that their actions and programs are confined within the ambit of the rules and
regulations of the IIEE and move forward in unison in the attainment of the vision,
mission and goals of the institute.

Quezon City, Metro Manila

September 3, 2018
 The IIEE Core Values
Integrity - honesty, transparency and fairness in all aspects of our
everyday lives.

Innovation - to introduce changes or new ideas for continuous

improvement.

Empowerment - give officers and members the freedom to innovate and be

recognized for their contribution to the Institute.

Excellence - the state of being extremely good or outstanding in

everything we do

Tagline
Service for Excellence

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 Article I
CHAPTER GOVERNANCE
Section 1. MANAGEMENT OF THE CHAPTER. The Chapter shall be managed by the
Board of Directors. The Board of Directors shall be elected from among the Chapter
Membership during their annual general membership meeting.

The Immediate Former Chapter President shall automatically become an ex-officio

member of the Board of Directors but without voting rights.

Article II
THE BOARD OF DIRECTORS, FUNCTIONS, POWER AND
RESPONSIBILITY
Section 1. THE CHAPTER OFFICERS, POWERS AND FUNCTIONS
CHAPTER PRESIDENT - The Chapter President must be at least a registered
electrical engineer (REE) and shall be the executive officer of the chapter and shall
exercise all the powers and discharge all such duties regularly or continuously
inherent to his office under the IIEE Constitution and By-Laws or other duties as
maybe required by resolution of the Board of Directors. The Chapter President shall
preside over meetings of the Board of Directors and Chapter Membership.

The Chapter President, with the approval of the Board of Directors, may create
committees for certain purposes; appoint an Executive Secretary and any other
personnel that maybe necessary in the execution of the chapter’s program.

CHAPTER VICE-PRESIDENT – INTERNAL AFFAIRS - The VP – Internal Affairs shall

exercise and discharge all the powers and duties of the Chapter President in case of
absence or disability of the latter. He shall assist the President whenever necessary
especially on matters pertaining to the internal affairs of the Chapter especially the
membership.

CHAPTER PRESIDENT – EXTERNAL AFFAIRS - The VP – External Affairs shall

exercise and discharge all the powers and duties of the VP- Internal in case of
absence or disability of the latter. He shall assist the President whenever necessary
especially on matters pertaining to the external affairs of the Chapter especially
coordinating with government and non-government organizations which the
Chapter has dealings with.

CHAPTER VICE PRESIDENT - TECHNICAL AFFAIRS - The VP – Technical Affairs

shall exercise and discharge all the powers and duties of the VP- External in case of
absence or disability of the latter. He shall assist the President whenever necessary
especially on matters pertaining to the direction and coordination of all the technical
activities of the Chapter.

CHAPTER SECRETARY - The Secretary shall be in charge of all correspondents

and records not pertaining to the Office of the Treasurer. He shall issue notices
of meetings, prepare the order of business thereof, prepare the minutes of the
meetings of the Chapter and of the Board of Directors. He shall perform such other
duties as the Board of Directors may require of him.

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CHAPTER TREASURER - The Treasurer shall take charge of all the books of accounts
of the Chapter; shall collect all fees and dues from members and deposit them in
a bank that shall be designated by the Board of Directors. He shall make only such
disbursements as maybe authorized by the Board of Directors and approved by the
Chapter President. He shall keep all his Books of Accounts open for inspection by
any member. He shall remit the membership dues to the National Office.

CHAPTER AUDITOR - The Auditor shall audit the Book of Accounts of the chapter
before the end of the year or as maybe directed by the Board of Directors and shall
submit a report to the Board of Directors his findings and recommendations.

MEMBER – BOARD OF DIRECTORS – The Four (4) remaining elected officers

in the Chapter who were not provided with “operational positions” as herewith
specified (President, VP, Sec. Treasurer and Auditor) will sit as member of the Board
of Directors. As such member of the Board of Directors, they have the power to
deliberate, participate and vote for any measures and/or programs submitted for the
conformity and approval of the Board. They are also included in the determination
of the quorum of the Board of Directors in doing official business.

Section 1. THE CHAPTER OFFICERS, POWERS AND FUNCTIONS

The Board of Directors shall have the power to act for and in behalf of the Chapter
in accordance with the IIEE Constitution and By-Laws, however, they shall act only
as a Body. The Board shall be responsible for planning the program and activities
of the Chapter.
Section 2. COMPOSITION OF OFFICERS. The new set of officers elected among the
active members of the Chapter shall be composed of the following:

Big Chapter - 11
Small Chapter - 9
Section 3. THE TERM OF OFFICE
Term of office of the elected officers is one (1) year that shall start on January 1 of
the succeeding year and ends on December 31 of the same year.

Chapter Officers have a maximum of three consecutive terms in the position for
which he is elected.
Section 4. COMPOSITION OF OFFICERS
The newly elected members of the Board of Directors shall be composed of the
following:

1 Chapter President
3 Chapter Vice Presidents (Internal, External and Technical)
1 Chapter Secretary
1 Chapter Treasurer
1 Chapter Auditor and
4 Members
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Small Chapters shall only have one (1) Vice-President

Article III
MEMBERSHIP
Section 1. Classifications and Status. - Membership shall be classified into (a)
membership grade and, (b)membership status.

(a) Membership Grade

(1) Fellows – Senior Members who have qualified and have been conferred the
grade of Fellow by the Board of Governors.

The grade of fellow recognizes the outstanding distinction and dedicated service
to the electrical engineering profession. The grade of Fellow shall be conferred
only by invitation by the Board of Governors upon a life member of outstanding
qualifications and experiences in IIEE-designated fields, and has made important
individual contributions to one or more of these fields. To be eligible for invitation,
the candidate shall currently be a Senior Member and shall have been in active
professional practice for twenty (20) years or more and shall have shown significant
performance over a period of ten (10) years or more. The Board shall establish the
criteria in the awarding of the grade of Fellow to deserving members.

(2) Senior Members - Regular members who have qualified and whose applications
or conferment for the senior grade have been approved by the Board of Governors.
The grade of Senior Member is the highest professional grade for which application
may be made and shall require experience reflecting professional maturity. For
transfer from grade of Regular Member to the grade of Senior Member, a candidate
shall be a Life Member and have been in active professional practice for at least ten
(10) years and shall have shown significant performance of at least five (5) years
in the field of electrical engineering. The Board of Governors shall establish the
necessary guidelines.

(3) Life Members - Regular and Associate Members in good standing who have
satisfied the requirements for life membership.

(See Memorandum Circular No. 2012-0005 Amendment to Lifetime Membership

Fee and Requirement)

(4) Regular Members - Professional Electrical Engineers and Registered Electrical

Engineers who have complied with membership requirements.

(5) Associate Members- Registered Master Electricians (RME) who have complied
with membership requirements.
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(6) Auxiliary Members - Non-licensed BSEE graduates who have indicated interest
in the objectives and activities of the Institute and who have complied with the
membership requirements.

Section 2. Requirements for Membership:

• Two (2) pieces 1 X 1 recent photo

• Photocopy of PRC License Card
• Photocopy of Diploma and/or Transcript of Records (applicable to
auxiliary members only)

Section 3. Re-activation of Membership:

A member whose membership status is In-Active or Dropped may re–activate his or

her membership by doing the following steps:

• Visit his or her Chapter Office or the nearest Chapter Officer in his or
herlocation in the absence of a Chapter Office and signify his or her intentionto
renew his or her membership. The member may also visit the IIEENational
Office for this purpose.

• Fill-up the Online Membership Application Form indicating the Chapter of

his orher choice.

• Payment of the appropriate membership dues and surcharges.

Section 4. Sole Membership:

The Institute allows a member to register only one (1) Membership Grade.A member
who possesses more than one (1) PRC License shall registerthe one with higher
grade.

Section 5. Member of Good Standing:

Regularly paid in accordance with the existing policies and attended

at least one (1) general membership meeting of the chapter; and one
(1) Chapter Activity, OR National or Regional Conference in a year. (a
UNIVERSAL CERTIFICATE WILL BE ISSUED BY THE NATIONAL OFFICE WITH
CONTROL NUMBER)

Section 6. Upgrade of Membership from Life RME to Life REE.

Life Registered Master Electrician (RME) Members who qualifies andintends

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 to upgrade Life Membership to REE must inform the National Officein
writing for the aim to upgrade Life Membership, with an attachment of
allpertinent documents:

(1) New Membership Form,

(2) Photocopy of PRC IDCard, and
(3) Corresponding fee for the New ID Card (Php 100.00 as ofpublication
of this manual).

Section 7. Rights of Members.

All members of the Institute in good standing shall be entitled to all

rightsand privileges within the context of the IIEE Constitution and By-Laws.

Section 8. ADMISSION AND EXPULSION OF MEMBERS

Admission:

Applicants for membership may apply in their respective localities

whereinan IIEE Chapter exists or at the IIEE National Office by online
registrationprescribed by the Institute and by paying the corresponding
membershipdues.

Chapter affiliation will be the sole discretion of the applicant considering

hiswork place or residence.

Membership shall be effective upon compliance with the requirements,

payment of the membership dues and approval of the application.

Membership e-card shall be available immediately after the completion of

registration and payment at the National Office.

Expulsion:

Any member maybe expelled from the Institute based on Sec. 4 & 5, ArticleIV
of IIEE Constitution & By-Laws.

Section 9. Transfer of Membership

Any member who transferred his residence or work assignment shall

notify his Chapter thru the Membership Update Form. The Chapter in turn
shall notify the National Office of this change to ensure the continuous
communication between the Institute and all its members.

Any member of the Chapter who wishes to transfer to another Chapter shall
use the Waiver Form for this purpose.

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 Article IV
ELECTION OF CHAPTER OFFICERS
Section 1. Election of Officers

Election of the new set of officers shall be heldevery September of each year
coinciding withthe chapter’s annual general membership meeting.

Only regular members in good standing whoare registered in the particular chapter
shall beeligible to vote and to be voted upon.

Section 2. Election Committee

- Not less than sixty (60) days prior to the Chapter Elections, the incumbent Regional
Governor shall form an Election Committee; and appoint a Chairperson and two
(2) members from among the Former Chapter Presidents, whose function are the
following:

• To select and prepare the final list of candidates for the Board of Directors;
• To disseminate to all registered members in good standing of the chapter
the list of candidates together with their Bio-data and the notice of election
thirty (30) days prior to the date of election by mail or other means of
communication;
• To conduct the election by secret balloting;
• To canvass and proclaim the winners of the election;
• To decide on any or all protests pertinent to the election process and
whose decision shall be final.

Section 3. Qualifications of Candidates

• Candidate for President shall be at least an REE and have been an officer
for at least three (3) years.
• All other chapter officers shall be an active member of the chapter with
residency of at least 1 year in the Chapter
• Be willing and able to commit at least 16 hours per month to the work of
the Board;
• Have integrity and high ethical and moral standards;
• Possess a good understanding of the concerns and welfare of the electrical
practitioners;
• Have a proven ability to work as a member of a team to accomplish results.

Section 4. Election Procedure

• Candidate must be nominated by at least three (3) active members of the

Chapter.
• Candidates shall fill up the Election Forms:

Form A: Application for Certificate of Candidacy / Nomination; and

Form B: Candidate Platform /Achievement.

• The Election Form A must be signed and approved by the Chairperson of

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 the Election Committee.
• Candidates must be physically present during the conduct of election.

Section 5. Screening Procedure

• All submitted candidates for election will be reviewed by the Committee.

• Candidates maybe called for an interview if the Committee deemed
necessary.
• The Committee will evaluate every candidate based on the questionnaires
and its equivalent points per question/answer.
• The candidates who will pass the screening will be included in the official
list of nominees.

Section 6. Conduct of Election

• Members will choose eleven (11) successful nominees among the

candidates / nine (9) for small chapter.

• The top eleven (11) / nine (9) candidates with highest votes shall comprise
the board.

• The eleven (11) / nine (9) elected candidates shall conduct a separate
election immediately after they were chosen in order to fill up the required
positions.

Section 7. IIEE COMELEC

The election of officers shall be supervised by an IIEECOMELEC (Commission on

Election) composed of three former presidents of the chapter. In case of new
chapters, the IIEE COMELEC shall be composed of the former presidents of the
mother chapter.

Section 8. Induction of Officers

• Induction of new set of officers must be done on or before December 31 of

the year of the election.

• The Chapter Presidents may take their oath of office during the Annual
National Convention.

• Induction of other Officers maybe done during the Annual National

Convention or on a date set by the officers.

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 Article V
CHAPTER FORMATION
Section 1. Chapters may be formed by a minimum of twenty (20) Licensed Electrical
Engineers and Registered Master Electricians upon the recommendation of their
Regional Governor and subject to the approval of the Board of Governors. Chapters
may also be formed in foreign countries.

Section 2. Chapters are prohibited to register as a corporate entity with the

Securities and Exchange Commission and such other regulating agency/ies with
the end view of creating a distinct and separate juridical personality from the IIEE

Section 3. A Chapter created out of an existing chapter shall ensure the sustainability
of its existence to avoid being relegated into a dormant chapter.

Section 4. Distinction of Chapters:

Big Chapter - a Chapter comprises of one hundred (100) members and above.
Small Chapter - a Chapter comprises of one hundred (99) members or less.
Overseas - IIEE Chapters established and operating in foreign lands.

See Policy on the Creation of New Chapters, and Merging or Abolition of

of Existing Chapters (MMD-CHC-00-04)

Article VI
MERGER AND DISSOLUTION OF CHAPTERS
Section 1. MERGER OF CHAPTERS - Existing Chapters whose membership is below
the minimum number oftwenty (20) members and has been dormant for the past
two (2) years shallbe merged with any adjacent chapter in the region as endorsed
by theRegional Governor and approved by the IIEE Board of Governors.

See Policy on the Creation of New Chapters, and Merging or Abolition ofExisting
Chapters (MMD-CHC-00-04).

Section 2. DISSOLUTION OF CHAPTERS

Dormant Chapters for two (2) years merged with another chapter shall beconsidered
abolished after the merger.

See Policy on the Creation of New Chapters, and Merging or Abolition ofExisting
Chapters (MMD-CHC-00-04).

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 Article VII
CHAPTER OPERATIONS
Section 1. Executive Committee

• Composition

The Executive Committee shall be composed of the following:

- Chapter President
- Chapter Vice-President –Internal Affairs
- Chapter Vice-President – External Affairs
- Chapter vice-President – Technical Affairs
- Chapter Secretary
- Chapter Treasurer
- Chapter Auditor
- Immediate Former Chapter President (ex-officio)

The Chapter President shall Chair the Committee.

Section 2. - Functions

The Executive Committee shall act on matters of general administration

anddeliberate on matters that need Board of Directors approval in the next
Boardmeeting.

Section 3. Quorum
Attendance of four (4) Executive Committee members shall
constitute aquorum.

Section 4. Chapter Officers Meeting

Members of the Board of Directors shall meetregularly once a month at a date and
time theydeem most convenient and fitting. Special boardmeetings may be set if
there are urgent matters tobe discussed.

The EXCOM Meeting shall likewise be done once amonth regularly.

Section 5. Conduct of Meeting

The Robert’s Rule of Order shall be adopted in the conduct of the meeting.

AGENDA
1. Invocation
2. IIEE Hymn
3. Declaration of Quorum
4. Call to Order
5. Approval of the Agenda
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 6. Reading and Approval of the Minutes of the Previous Meeting
7. Business Arising from the Previous Meeting
8. New Business
9. Committee Reports
10. Treasurer’s Report
11. President’s Report
12. Other Matters
13. Schedule of the Next Meeting
14. Adjournment

Section 5. Minutes of Meeting

Minutes of the meeting shall be circulated among the members regularly

and/ or during the chapter activities / general membership meeting.
Likewise, acopy shall be given to the National Office thru the Regional
Governor so theNational Board would know the activities of the different
chapters and tofacilitate the exchange and monitoring of information
between the Nationaland the Chapter offices.

Section 6. Absences

Any member of the Board of Directors who has been absent from three (3)
consecutive or a cumulative of four (4) absence’s shall be automatically
consideredresigned from the Board, but not necessarily from the Chapter
or Institute.

Should there be a vacancy in the Board(either by resignation, death,

incapacity or removal through the processes mentioned in this manual),
the Chapter President, on the concurrence of the Board of Directors, may
appoint from among the active members of the chapter in good standing.
The appointed officer shall serve only the unexpired term of the position.

Section 6. General Membership Meeting

The Chapter shall conduct a general membership meeting atleast

twice a year attended by not less than 20% of the chaptermembership.

Section 7. Reportorial Requirements

Chapters are mandated to report all its activities to the Regional

Governor within 30 days from the conclusion thereof.

Non-compliance to this reportorial requirement may disqualify the

Chapter to the Outstanding Chapter Bid including imposition of such
other penalties as defined in this Manual.

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 Article VIII
CHAPTER ACTIVITIES
At a minimum, the Chapter must have the following activities ina calendar year
stated herein.Each activity must be covered by a budget proposal to ensurethat (1)
income generating activity is self-sufficient and/or hasa net surplus and (2) other
activities are within the prescribedbudget.

See Budget Form per Project (Form C)

Section 1. Planning Session

The effectiveness and life of the Chapter depends greatly on the programsof the
existing Board of Directors and how these programs are carried outthrough the
cooperative efforts of every Board Member, therefore, theChapter must have a
planning session at least once a year. It shall be doneon or before January of each
year.
Section 2. Technical/Educational Seminars / Meetings

Organized technical seminars / meetings must be conducted at least three(3)

times a year for the interchange of technical information and experienceamong
members as well as for the discussion of technical subjects ofcurrent interest.

See Technical Seminar Caravan for IIEE Small Chapters; CPEImplementing Rules
and Regulations for IIEE

Section 3. Civic Activities

Participation on worthwhile community projects related toElectrical Engineering

Profession must be done at least once(1) a year.

Section 4. Student Activities pertaining to student affairs must be done at leastonce

(1) a year for Chapters with Student Chapters in their areaof responsibility.

Section 5. Induction of New Members

New members must be inducted during the regular meetings / activities of

IIEE or chapters.

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 Article IX
CHAPTER ACTIVITIES

All Chapters of the Institute must keep books of account (ledger) or at least cash
receipts and disbursement books where they can record cash received and
disbursed by the Chapters. These books updated on a daily basis must be kept for
record purposes and must always be opened for inspection by any member who
would like to look into the financial standing of the Chapter where he is a member.
In addition, they must have a book of assets where they could list the assets and
investments acquired by them.

Section 1. Financial Reports

• Financial Statement must be presented during the monthly board

meetings.
• Statement of Income and Expenses (Form A) must be submitted to the
National Office on a quarterly basis.
• Statement of Asset and Liabilities (Form B) must be submitted to the
National Office on a yearly basis.
• Audited Financial Statement must be submitted to National Office every
year.

Section 2. Sources of Funds

a. Membership Dues:

• Outright 70% share from the regular membership dues of their member
• 70% share of the 75% annual earnings from Life Membership Fund.

b. Technical Seminars:

Reasonable registration fees maybe charged for short and long term courses
in the different areas of electrical engineering and allied technologies offered
regularly by the Chapter for knowledge upliftment, skills advancement and
productivity enhancement of the members.

c. Regional Conferences:

The yearly regional conference gives the Chapter concerned an opportunity to

increase their funds since the event also include sponsorships and paid technical
seminars as well as delegate registration fees. The proceeds of the event are then
apportioned as follows:

Host Chapter – 50%

Regional Governor’s Fund – 30%
Regional Trust Fund – 10%

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Chapters comprising the region – 10%

It shall be the duty of the Host Chapter to submit to the National Office the Financial
Reports of the Regional Conference within a 30-day period after the date of the
Regional Conference. Financial Reports shall include Income Statement (Result of
Operations), Balance Sheet and Statement of Cash Flows, prepared by the Chapter
Treasurer, duly noted by the Chapter President and approved by the Regional
Governor. Submission of official receipts and other income/expenses used in the
conduct of the conference is also required. Other reports other than stated above
may also be required to submit when deemed necessary and/or upon request of
the Board of Governors

Section 3. Fund Raising Projects:

The Chapter may engage in any fund raising projects provided it has the approval
of the Board of Directors and the project does not violate any legal laws of the
Republic of the Philippines as well as the IIEE – Code of Ethics and Constitution
and By-Laws.

Section 4. Funding Requirements/Loan for Activities/Projects A formal request/

proposal to the National Office with corresponding cash flow shall be submitted
by the Chapter whenever a need for funding requirement/loan for projects and
activities arises.

See Policy on Funding Requirements for Activities/Projects (FIN-PFR-00-04)

Section 5. Remittance of Membership Dues

Appropriate membership dues collected by the Chapter shall be remitted to the

National Office together with the accomplished membership form
not more than seven (7) working days from the time the collection was made.
Collection of dues shall be covered by the proper IIEE Official Receipt (OR).

The Chapter Treasurer handles the remittance of the membership dues.

Section 6. IIEE Official Receipt (OR) for Chapter

The Chapter shall only use the IIEE Official Receipt (OR) for Chapter obtained
from the National Office. No other OR shall be used by the chapter in any of its
transactions involving the Chapter’s fund and resources.

The National Office shall issue a maximum of three (3) IIEE OR booklets only at a
given time to a Chapter. Re-issuance of IIEE OR is allowed provided used OR shall
be surrendered to the National Office with attached collection report and letter of
request signed by either the Chapter President or the Chapter Treasurer. However,
chapter/s hosting the Regional Conference may obtain additional IIEE OR upon
submission of written request one month prior to the conduct of the conference.

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Section 7. Bank Accounts

The Chapter shall have a bank account for proper management of the Chapter’s
fund.

1. Opening of bank account shall be covered by a Board Resolution

2. The President and any two officers except the auditor shall be the
authorized bank signatories of the Chapter.
3. Closing of bank accounts shall be covered by a Board Resolution.

Section 8. Chapter Income

Income or money received by the Chapter shall be deposited within twenty four (24)
banking hours upon receipt by the authorized Chapter Officer.

Section 9. Revolving Fund

The Chapter must have a revolving fund not more than five thousand (Php 5,000.00)
pesos at any given time subject to monthly liquidation.

Petty Cash must be one thousand (Php 1,000.00) pesos maximum subject to
liquidation within 15 days.

Section 10. Budget

A yearly budget must be prepared as a guide in the usage of the Chapter’s fund.

Any expenses not stipulated in the yearly budget should be covered by a board
resolution.

See Budget Form – Consolidated (Form D)

Section 11. Accounts Receivables/Payables to National

These are receivables/payables from/to National Office from Regions/Chapters out

of sales of merchandise items, membership dues, sponsorships, among others,
from Regional Conferences. (addendum to this, a policy on the payables to the
active and inactive/dormant chapter/s)

The Chapter can claim its receivable from National Office upon submission of Letter
of Request, Board Resolution, Bank Account Details and Financial Report.

See Policy on Chapter’s Account Receivable and Payable

(FIN-PCARP-00-04)

Section 12. Inclusion of the Regional Governor’s approval of the final Financial
Report.

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 Article X
CHAPTER RECORDS
At a minimum, the following shall form part of the Chapter records.

a. Board Resolution

(1) Opening & Closing of Accounts

(2) Policies and Guidelines
(3) Expenses not included in the yearly budget

b. Minutes of the Meeting

c. Attendance Sheet per Activities
d. Financial Records
f. Members Record
g. Duplicate Copy of Membership Form

Retention period of the above-mentioned records will be determined by the Chapter.

However, it is reccommended that the Chapter should have an electronic back up,
so that the records will be preserved longer.

Article XI
REGIONAL REPORT
Section 1. - The Chapter thru its President shall submit a monthly report to the
Regional Governor with the following minimum requirements.

• Technical seminars conducted

• Financial performance of the chapter
• Socio-Civic activities of the chapter
• Other activities conducted by the chapter

The report of the previous month shall be submitted every second week of the
current month.

Overseas Chapters shall submit their report to the IIEE National Office thru the
Membership Department and shall be forwarded to VP internal.

See Monthly Chapter’s Report Form

Section 2. - Minimum requirements for monthly report of the Regional Governor &
Chapter President:

1. Chapter Presidents/Officers Meeting

2. Technical Seminars Conducted
3. Chapter Visitation
4. Student Activities
5. Chapter Financial Report
6. Socio-Civic Activities
7. Other activities
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 Article XII
COMMITTEES OF CHAPTER
Section 1. REGULAR COMMITTEE

A. Ways and Means Committee

- Finance
- Sponsorship
- Advertisement
- Raffle/Door Prizes
- Invitation/Attendance

B. Administrative Committee

o Secretariat
o Souvenir Program
o Awards
o Physical Arrangement
o Proceedings/Protocols

C. Operations Committee

o Program Arrangement
o Technical Sessions
o Product Exhibits
o Socials and Entertainment
o Transportation and Accommodations
o Plant Tour / Motorcade
o Food and Beverage

Section 1. AD HOC COMMITTEE - Ad-hoc committees maybe formed and whose

members may come from the different chapters composing the region but shall be
chaired by the Host Chapter.

Article XIII
IIEE PROTOCOL
The Institute / Region / Chapter shall adhere to certain customs and established
rules in order that the meeting may go on smoothly and avoid any possible
embarrassment or misunderstanding.

Foremost among the rules of protocol is the adherence to the order of precedence
at all functions where officials are in attendance. The rank of order of precedence of
an official must at alltime be properly recognized. Be it in-his seating or introduction
at banquets and other gatherings.

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a. IIEE Order of Precedence

• President
• Vice President for Internal Affairs
• Vice President for External Affairs
• Vice President for Technical Affairs
• Secretary
• Treasurer
• Auditor
• Incumbent Board of Governors
• Former Presidents (in order of seniority)
• Former Board of Governors
• IIEE Incorporators
• Trustees of IIEE Foundation

b. Officers at formal functions should be address according to protocol

only once.
c. When calling the meeting to order IIEE advocate the virtue of
punctuality.

d. During National Convention the National President calls the meeting

to order.
e. During Regional Conference the Regional Governor calls the meeting
to order.
f. During Chapter Meeting the Chapter President calls the meeting to
order.
g.During regional conference the National President is the Guest of
Honor. TheRegional Governor sits at the center and the Guest of Honor sits to
his right
h. An invocation should be ecumenical in nature in deference to other
members and guest who may profess other religious beliefs and
deals.
i. The National Anthem should not be rendered inappropriately with
different tempos, melodies, harmonies. It should never be jazzed up to compete
with modern music.
j. Seating Arrangement

8–6–4–2–1–3–5–7-9

AUDIENCE

9–7–5–3–1–2–4–6-8

Note: See PRIMER on Regional Conferences

k. Cards placed on the table indicate the seating arrangements.

l. Protocol demands that everyone at the head table should be
acknowledged.
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m. Regional Conference Program Protocol

Entrance March

• Chapter Presidents. The host chapter to be the last.

• Former Presidents if they are present.
• Regional Governors starting with Region 1.
• National Officers
• The Host Governor and the Guest Speaker walk with the President
being the last.

Opening Ceremony

• Entrance of Colors
• Invocation
• National Anthem
• IIEE Hymn
• Call to Order - Banging of the Bell and Gavel (Regional Governor) for the
formal opening
• Welcome Address by the host chapter
• Acknowledgement of dignitaries and guests.
• Address by the Regional Governor
• Introduction of National President
• Address of the National President
• Introduction of Guest Speaker
• Address of the Guest Speaker
• Awarding of plaque to the guest speaker

Note: Before the start of the opening ceremony, it is a must to conduct safety
orientation.

Decorum

Appropriateness of behaviour or conduct.

• Good grooming
• Proper dressing
• Good posture
• Well-modulated voice levels
• Correct manners

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 Article XIV
MISCELLANEOUS PROVISIONS
Section 1. Communications

Aside from the regular means of communication such as telephone, text messaging,
individual e-mails, telegram, fax or messenger service, the Chapter shall establish
a permanent Chapter e-mail.

The Chapter e-mail shall be made known to the IIEE National Office to ensure
continuous communications to the Chapter even with the changes in the lineup of
officers.

Web services is available to all Chapters thru the IIEE Website; www.iiee.
chaptername@iiee.ph

See Policy on Website Development and Management (TSD-PWDM-00-06); IIEE

Web Forum Guidelines

Section 2. Student Chapters

IIEE Chapters may extend services/assistance to all CSC activities in their area of
responsibility.

See Council of Student Chapter IRR 2007 Edition

Section 3. Legal Matters

Any dispute arising from Chapter operation must be settled in the Chapter level
before it is elevated to the Regional Governor and then to the National Board of
Governors thru the National President if no resolution has been made or agreed
upon by the parties involved.

Section 4. External Linkages

Memorandum of Agreements (MOA), Memorandum of Understanding (MOU) and

similar agreements entered into by the Chapter shall be reviewed and approved by
the IIEE Board of Governor.

See Policy on the Standardization of Agreements of Regions/Chapters (MMD-PSA

RC-00-06); Implementing Rules and Regulations (IRR) for Standardization of IIEE
Agreements (MMD-IRR SIA-00-06)

Section 5. Conduct of Regional Conferences

Note: See Primer on the Conduct of Regional Conferences

23
5.1 In the event the Chapter will host the yearly regional conference, the Policy on
Conducting Regional Conferences shall be used.

IIEE National Sponsorship Package

The Chapter hosting the conference shall coordinate with IIEE National with regards
to one-year sponsorship package entered into by Marketing Department.

See Policy on Conducting Regional Conferences (ADM-PRC-01-04); Implementing

Rules and Regulations (IRR) for Conducting Regional Conferences (ADM-
IRRCRC-01-05).

5.2 Policy in Conducting Regional Conferences (ADM-PRC-01-04)

1. To include the objectives of holding the conference, not just a venue for the
regular board meeting, but includes goals and objectives that need to accomplish
in holding it.

A. To serve as a forum of the general membership of various chapters

comprising the region to exchange views on issues pertinent to the electrical
practitioners through the discussion of position papers, technical reports, proposals
and resolutions relevant to the IIEE theme for the year.

B. To serve as a vehicle in strengthening chapters, reactivating dormant chapters

and encouraging the development/formation of more chapters and attracting more
members for the regions concerned.

C. To serve as venue for the members to attend technical seminars, product

presentations /sessions to enhance their knowledge and expose them to the latest
trend in electrical engineering applications and practices and, in the process,
acquire CPE credit units.

D. To break any barrier of indifferences, foster camaraderie, develop brotherhood,

and create an environment of cooperation among the members for professional
and social enrichment, through interaction and sharing of ideas, views and news.

E. To serve as venue for National Officers to meet and know the IIEE members in
the region.

F. Hosting of Regional Conference must take into considerations the following:

- Rotational to the chapters within the region, promoting for the purpose ALL
chapters in the region equally
- Chapter may bid for the hosting of the regional conference
- Consideration of the area/location taking note of all details that may affect
the conduct of successful regional conference (availability of venue, proximity to
the members, conducive to potential exhibitors and sponsors among others)
- Obvious support of the Local Government and other entities to the host
24
chapter

2. To standardize and formalize the role of the regional governor in the holding of
the conference.

3. To include the objective why the board meeting is being done during the regional
conference.

5.3 Implementing Rules and Regulations (IRR) for Conducting Regional

Conferences (ADM-IRRCRC-01-05).

1. Inclusion of the organizational set-up to give chapters a guide in holding

a regional conference and clarify the role of the host chapter and the regional
governor.

5.4. Inclusion of the list of minimum activities for a regional conference

* Technical seminars / forum / product presentations

* Technical product exhibition
* Formal opening ceremony
* Skills Olympics
* Student activities
* Fellowship
* Chapter Presidents meeting
* Meeting of IIEE Board of Governors
* General Membership Meeting presided by the Regional Governor and
attended by the IIEE Board of Governors
* Formal closing ceremony

Section 6. Regional Color

The Chapter shall use the standard color set by the IIEE for each region for their
uniforms.

See below regional colors for reference.

Northern Luzon - Green

Central Luzon - Red
Metro Manila - Navy Blue
Southern Luzon - Orange
Bicol - Aqua blue
Western Visayas - Gold
Eastern/Cen. Visayas - Black
Northern Mindanao - Gray
Southern Mindanao - Royal Blue
Western Mindanao - Maroon
Foreign Region (white)

25
Section 7. IIEE CHAPTERS

NORTHERN LUZON ACCREDITATION NO.

Baguio Benguet 09
Cagayan-Kalinga-Apayao-Batanes 42
Ilocos Norte 39
Ilocos Sur-Abra 17
Isabela-Quirino 28
La Union 11
Lepanto Mt. Province 45
Nueva Vizcaya-Ifugao 2

CENTRAL LUZON ACCREDITATION NO.

Bataan 12
Bulacan 10
Nueva Ecija 13
Olongapo 19
Pampanga 14
Pangasinan 20
Tarlac 26
Aurora 88

SOUTHERN LUZON ACCREDITATION NO.

Batangas 31
Central Laguna 18
East Laguna 74
Marinduque 22
Northern Batangas 81
Northern Cavite 79
Northern Laguna 78
Occidental Mindoro 67
Palawan 61
Quezon 33
Southern Cavite 29
Southern Laguna 34
Western Batangas 07
Southern Quezon 87
Northern Quezon 89
Romblon 94
Southern Palawan 95
Western Cavite 96

BICOL ACCREDITATION NO.

Albay-Legazpi 37
26
 Masbate 53
Camarines 38
Camarines Norte 65
Catanduanes 66
Iriga City-Rinconada 72
Sorsogon 54

WESTERN VISAYAS ACCREDITAION NO.

Aklan 58
Antique 40
Capiz 47
Iloilo 56
Negros Occidental 06
North Negros 36

EASTERN/CENTRAL VISAYAS ACCREDITATION NO.

Bohol 35
Cebu 01
Isabel-Leyte 44
Leyte-Samar 03
Mactan 68
Negros Oriental 15
North Cebu 76
Ormoc 59
Samar 77
West Cebu 41
South Cebu 103

NORTHERN MINDANAO ACCREDITATION NO.

Bukidnon 55
Butuan-Agusan del Norte 30
Cagayan De Oro 04
Iligan Bay 05
Ranao 48
Surigao 46
Surigao del Norte 23
Surigao del Sur 83

SOUTHERN MINDANAO ACCREDITATION NO.

Agusan Del Sur 52

Bislig Bay 49
Cotabato 24
27
 Davao 08
Davao del Sur 60
Davao Oriental 70
Kidapawan 50
Northern Davao 43
Socsargen 25
Sultan Kudarat 75
Upper Valley (So. Cotabato) 71

WESTERN MINDANAO ACCREDITATION NO.

Misamis Occidental 57
Zambasulta 02
Zamboanga del Norte 16
Zamboanga del Sur 51
Zamboanga Sibugay 73

METRO MANILA

METRO NORTH 98

Caloocan
Malabon
Navotas
Valenzuela

METRO EAST 99

Marikina
Pasig
Rizal

METRO CENTRAL 100

Quezon City

METRO SOUTH 101

Paranaque
Muntinlupa
Las Piñas
Pasay

28
 METRO WEST 102

Manila
San Juan
Mandaluyong
Makati
Taguig

MIDDLE EAST (INTERIM) ACCREDITATION NO.

Abu Dhabi 92
Bahrain 84
CRC – Saudi Arabia 69
ERC – Saudi Arabia 62
*Kuwait 90
*NRC –Saudi Arabia 91
State of Qatar 80
SRC – Saudi Arabia 85
United Arab Emirates 82
WRC – Saudi Arabia 63
Sultanate of Oman 93

ASIA-PACIFIC (INTERIM)
Brunei 64
Singapore 86

Section 9. IIEE Awards

Various awards are being given annually to motivate and recognize its members
in the performance of their duties and obligations as iLembe’s and as electrical
engineering practitioners.

Regional Level

a. Most Outstanding Chapter of the Year (Big and Small Chapter Category) –
-AMENDED USING THE CHAPTER EXCELLENCE AWARD CRITERIA

See Selection Criteria for the Most Outstanding Chapter of the Year (Big and Small
Category)

Regions and Chapters may establish and give other awards they deemed
appropriate in their respective areas of responsibility.

Most Outstanding Chapter of the Year (Big, Small & Overseas Chapter Category)

Declaration of Hall of Fame for a Chapter who can achieve the Most Outstanding
Chapter in its category for three (3) consecutive years.
29
Exemption of the Hall of Fame Awardee for the selection of the Most Outstanding
Chapter for the next two years.

National Level

a. Grade of Fellow
See Criteria/Nomination Form for the Selection of Fellows

b. Most Outstanding Practitioners in Electrical Engineering (Various Fields)

See Criteria/Application Form for the Most Outstanding Practitioners in Electrical
Engineering (Various Fields)

c. Most Outstanding Chapter of the Year (Big and Small Category)

See Selection Criteria for the Most Outstanding Chapter of the Year (Big
and Small Category)

d. Senior Member
See Selection/Various Forms in the Selection of Senior Members

e. Honorary Members
See Criteria for the Selection of Honorary Members

f. Outstanding Service Award

See Criteria in the Conferment of Outstanding Service Award

Section 10. IIEE Logo

30
www.iiee.org.ph