SOUTH AFRICA REGION REFERENCE REVISION PAGE

SERVICES
H&S 065 5 1 OF 14
HEALTH & SAFETY SYSTEM OPERATIONAL ORIGINATOR H&S MANAGER
PROCEDURE
OBJECTIVES AND PROGRAMME(S)
DESIGNATION PRINT NAME SIGNATURE DATE

COMPILED BY H&S OFFICER S THERON Original Signed 2/08/2012

REVIEWED BY H&S OFFICER JSD CRONJÉ Original Signed 2/08/2012

AUTHORISED BY H&S MANAGER J SODEN Original Signed 2/08/2012

TABLE OF CONTENTS PAGE ADDENDA PAGE

1. PURPOSE 2 SOUTH AFRICA REGION SERVICES H&S OBJECTIVES 6
AND ACTION PLAN
2. SCOPE 2 H&S OBJECTIVES 7
3. DEFINITIONS AND 2 ANNEXURE “X” – DEFINITIONS AND ABBREVIATIONS 8 – 12
ABBREVIATIONS
4. REFERENCES 2 ANNEXURE “XX” - REFERENCES 13
5. RESPONSIBILITY / 2 RECORD OF AMENDMENTS 14
ACCOUNTABILITY
6. MANDATORY 3
REQUIREMENTS

REVISION DESCRIPTION OF REVISION DATE

5 REVISION DUE TO REVISED OBJECTIVES FOR 2012 2 AUG 2012

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1. PURPOSE

The purpose of this procedure is to assist with the setting of OH&S objectives, relating to its OH&S risks,
that is measurable and consistent with its OH&S Policy; taking into account legal and other requirements
to ensure continual improvement

2. SCOPE

This procedure describes the minimum requirements for the establishments of OH&S Objectives at South
Africa Region Services.

This procedure applies to the development of the strategy, the setting of objectives for all the identified
risks or associated hazards threatening the Occupational Health, Safety or the Environment and plans of
action to be taken. Objectives and targets will also be set for the management and continual
improvement of the South Africa Region Services Safety Management System to deal with posing risks
within South Africa Region Services.

3. DEFINITIONS AND ABBREVIATIONS

Refer to Annexure “X”

4. REFERENCES

Refer to Annexure “XX”

5. RESPONSIBILITY / ACCOUNTABILITY

Designation Responsibilities and accountabilities

H&S Manager • Ensure that a system exists where occupational health and safety
objectives are set and comply with the industry milestones.
• Chair the management review meeting at which the progress towards
objectives will be discussed.
• Ensure that the objectives set complies with legal and other
requirements
• Ensure that objectives set are measurable, where practicable, and
consistent with the OH&S policy, including the commitments to the
prevention of injury and ill health, to comply with applicable legal
requirements and with other requirements to which the organization
subscribes, and to continual improvement.
Management • Ensure availability of resources to implement the OH&S programme
Representative • Ensure that analysis is made of information pertinent to OH&S
• Compare information with objectives, evaluate effectiveness of controls
and where targets are not met change controls to achieve desired
results
• Ensure information is distributed and communicated to employees
relevant to the work they perform
• Ensure that personnel are aware of applicable legal and other
requirements
• Ensure H&S Officer (Systems) keep and maintain records

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Supervisors / Foreman • Ensure that a program is implemented to meet occupational health and
safety objectives
• Ensure that a time frame is set for objectives
• Ensure that the objectives in your area of responsibility are set and
achieved and the program is followed
Snr H&S Officer • Ensure that occupational health and safety objectives are set and
action plans are in place to meet those objectives.
• Review plans on a quarterly basis.
• Compile a management report on a quarterly basis to indicate progress
H&S Officer • Measuring set objectives and compliance with programme.
H&S Committee • Support all OH&S objectives and programs
Engineer / HOD • Ensure Health and Safety actions being implemented where requested.

6. MANDATORY REQUIREMENTS

6.1 A strategic plan with measurable occupational health and safety objectives will be in place that
will ensure the intent of the policies are met with special emphasis with regards to the prevention
of injury and ill health and in so doing ensure continual improvement of all the significant risk
identified. (Refer to Annexure 1 - South Africa Region Services Health & Safety Objectives)

a) During the establishment of OH&S objectives, particular regard will be given to information
or data from those most likely to be affected by individual OH&S objectives, as this will
assist in ensuring that they are reasonable and more widely accepted. Information or data
from sources external to the organisation, e.g. from contractors or other interested parties
will also be considered. These data may include:

• Intent of the H&S Policy.

• Commitment to continual improvement
• Occupational Health, Radiation, Hygiene and Safety Quality Management Programme
• Results of hazard identification, risk assessment and risk management
• Legal and other requirements
• Technology
• Financial, operational and business requirements
• Views of employees and interested parties
• Information from organised Labour
• Analysis of performance against previously established OH&S objectives
• Past records of OH&S non-conformances, injuries, incidents, and property damage
• Results of the management review
• Prevention of injury and ill health

b) Meetings by the appropriate levels of management for the establishment of HS objectives

will be held at least annually. (High Density, ATDS, Properties, Commercial Services and
ESW). These objectives will be communicated to and discussed with interested parties to
set an actions plan to achieve the objectives.
c) Suitable indicators will be defined for each HS objective to allow for the monitoring of the
implementation of the HS objectives.
d) HS Objectives will be reasonable and achievable. A reasonable and achievable time scale
will be defined for the realisation of each HS objective. Objectives must be set using
SMART: Specific, Measurable, Attainable, Realistic and Traceable (over time).
e) HS Objectives will be communicated to relevant personnel during training or staff meetings

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 6.2 Examples of types of HS objectives include:
(Refer to Annexure 1 – South Africa Region Services Health & Safety Objectives)

• To have a white flag day everyday;

• To comply with the industry milestones;
• To minimize / eliminate all identified hazards and risks daily;
• To implement a management system which meet requirements of OHSAS 18001
• Implement the revised CRA process.

6.2.1 AGA strategic objectives

There are 3 Safety strategic pillars for AGA to which the South Africa Region Services will comply.

1. Separating people from risk;

2. Planning
3. Behaviours

6.3 Health & Safety Management Programme

Each department as stipulated below within South Africa Region Services will establish and
maintain a Health & Safety management programme (plan of action) for achieving there own set
objectives. Refer to Annexure 1 for the format to be used. All approved action plans will be
presented at the H&S Committee Meetings for support and then communicated to all employees
and contractors utilizing Green Area Meetings. It is the responsibility of the Management and
Worker Representative attending the H&S Committee Meetings to communicate South Africa
Region Services objectives and plan to all employees and contractors.

• High Density
• Commercial Services
• ESW
• ATDS
• Properties
• Security

This will include amongst other documentation:

a) Designated responsibility and authority for achievement of the objectives.

b) The means and time-scale ie. annually by which objectives are to be achieved.

Cognisance must be taken of the Management of Change process when amendments are made.

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6.4 Flow Diagram

Gathering of data

Interpreting of data

Establish Objectives

Communicate the
Objectives

Develop a programme
(Plan) to achieve the
objectives

Monitor the programme

(Plan) to achieve the
objectives

Amend the programme

(Plan) as required to Consider Management of
achieve the objectives Change process

Review results against

planned objectives

6.5 Records

The established objectives and action plan will be available at the applicable department heads for
monitoring and review purposes.

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 Will be updated on a daily basis as part of the daily stats and placed on the WEB.
SARS & H&S 2012 Objectives and Action Plan
Objective
Objective Action Plan Action Steps Responsibility Measurable Frequency
applicable to

Enhance Safety through

GAM, W ITW , Visibility
Monitor daily incidents,
tours, PTO's, PUIL,
record and communicate
Achieve a White flag day everyday - Emergency Drills, H&S Officers FTSS &
also Monitor H&S Dept,
Health & Number of White flag days in 2011 Planned Inspections, Supervisors No of W hite Flag days per
HR, Security & EMD Daily
Safety were 356 target for 2011 = 359 (40% Stop Think & Go, Using month
through the CRA system
reduction on annual accidents) Safe W ork Practice
booklet

Percentage YTD based on 365 W hite flag days

Monitor Radiation by
taking random
measurements within
Monitor Radiation Salvage yards, readings RPM measurements in
hazards pertaining to on equipment released. H&S Officer / RPO / RPM log book, PUI & PTO, Daily
operational conditions Also montitor pre-uses Dose register
on instrumentation.
W ater down where
required

Monitor the unauthorised

use of Compressed Air &
equipment arrived from
Monitor Airborne operations contaminated ESW / Engineer / Gravemetric Dust
Monthly
pollutant Dust Monitor Gravimetric dust Foreman / H&S Officer Sampling results
sampling results
W ater down where
Not exposing employees to >2.0 required
mSv/a
Comply with Industry Milestones
Health & Monitor the number of
Silica dust <0.1 mg/m3
Safety HPD issued and used
No New NIHL cases
Zero Fatalities within ESW & ATDS.
Do not expose
Zero LTI's Monitor No of NIHL
employees to noise No of NIHL cases
cases reported & monitor H&S Officer ESW & OHP Monthly
levels exceeding identified
Noise badge results
85dbA / 8hrs.
Ensure that noise zone
are clearly demarcated
signage & Plan

Enhance Safety through Daily monitor

Ensure that corrective
GAM, W ITW , Visibility Fatalities
actions are sufficient to
tours, PTO's, PUIL,
prevent fatalities and
Emergency Drills,
LTI's Monitor No of
Planned Inspections, H&S Officers FTSS &
LTI's & Corrective H&S Statistics
Stop Think & Go, Using Supervisors
actions implemented &
Safe W ork Practice Daily monitor
CRA compliance &
booklet Conduct Effective LTI's
Quality on a monthly
CRA's and focus on
basis
leading indicators

Monitor PTO's, Planned Utilising H&S Officers

inspections, PUIL, Green inspections , Deviations
Area Meetings & Notice and Risk Ranking from Supervisors / HOD's &
To reduce Workplace Risk Rankings -
Board effectiveness IRMS to determine H&S Dept
H&S Risk Rating for Workplaces were 72 in RMS Risk Rating Monthly
Evaluate these on a progress made per
2011 target in 2012 = 80
monthly basis. discipline

Percentage YTD based on a 80 Risk Rating

Set up meeting dates to
Conduct Management
review for remainder of H&S Manager Meeting minutes Quarterly
Maintain the management System and Reviews in Jan 2012
year
H&S to retain OHSAS 18001 Internal
Ensure Clients are aware Communicate &
Certification by Dec 2012 Snr H&S Officers and
of Changes to System & distribute on CD to all Ongoing Ad Hoc
H&S Officer Systems
Operational procedures clients & utilize W EB
Involve different
H&S Promote "Make a Difference" Campaigne to be initiated departments for design H&S Department Flyers and communication Monthly
participation

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 Health & Safety Objectives – 2012

• To have a white flag day everyday

• To comply with the industry milestones

Silica Dust <0.1mg/m3

Radiation <2mSv/A

No new NIHL cases

Zero Fatalities

Zero LTI’s

• To reduce workplace risk rankings using

RMS to 80 – Dec 2012
• Maintain the SARS safety management
system and retain Internal certification by
December 2012
• “Make a Difference” campaign (Monthly).

INDUSTRY MILESTONES
• Zero fatalities by 2013
• Achieve zero LTIs by 2008
• Silica Dust exposure to be below 0.1mg/m3 by 2008
• No new cases of silicosis by 2013
• No NIHL deteriation of >10% for occupationally exposed individuals by 2008.
• No equipment to exceed noise levels of 110dB(A) by 2013.

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 Annexure X

DEFINITIONS AND ABBREVIATIONS

DEFINITIONS:

DOCUMENT
Information and its supporting medium (The medium can be paper, magnetic, electronic or optical computer
disc, photograph or master sample, or a combination thereof.)

RECORD
Document stating results achieved or providing evidence of activities performed

CONTROLLED DOCUMENT
Any document that needs to be controlled in terms of its distribution and use, such as the Policy and
documented procedures. These documents are either signed in original ink and/or signed for on a
distribution list. These documents will be signed off after evaluation has been done to determine that they
are adequate for purpose. The document will be signed off by the relevant members as depicted on the
distribution list.
Once copies are printed of the database, they are considered to be “uncontrolled”.

OBSOLETE DOCUMENTS
Documents that have been replaced by later revisions or those that is no longer relevant or valid, and has
been cancelled from the system. These documents will be identified either by crossing them out and writing
obsolete or rubber stamp obsolete document.

UNCONTROLLED DOCUMENTS
Any documents that have not been issued under the circumstances under “controlled documents” are
categorised as uncontrolled. This includes, but may not be limited to:
• Documents that do not need to be controlled such as the monthly safety topic.
• Documents not distributed by the authorised person as per the procedures “authority and
responsibility” table and signed for by the recipient.
• Documents printed from the electronic database. (Watermarked “uncontrolled document”)
• Documents duplicated or photocopied from controlled documents.
• Photocopies of the Occupational Health and Safety policy as issued to the public or other
Interested and Affected Parties

It is not possible to judge from an uncontrolled copy whether it is the latest version. It is the responsibility of
the person holding the documentation to ensure that (s) he has the latest version.

INJURY
Physical harm or damage

OCCUPATIONAL HEALTH AND SAFETY

Conditions and factors that affect, or could affect the health and safety of employees or other workers
(including temporary workers and contractor personnel), visitors, or any other person in the workplace.
Occupational Health and Safety hazards, which include airborne pollutants, noise, illumination, vibration,
ergonomics, radiation, as well as thermal stress.

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OH&S MANAGEMENT SYSTEM
Part of an organization’s management system used to develop and implement its OH&S policy and manage
its OH&S risks

SEVERITY / CONSEQUENCE
Outcome of an event. There may be one or more consequences from an event. May be expressed
qualitatively or quantitatively may range from positive to negative (Speculative).

FREQUENCY
Occurrence per unit time, (May be expressed qualitatively or quantitatively).

EXPOSURE
How often and for how long employees are exposed to a hazard/s.

LIKELIHOOD
Means the chance of an event occurring.

DUE DILIGENCE
Taking reasonable care to protect the health and safety of all employees. Provide equipment, maintain the
equipment, use equipment as prescribed, provide information relating to the equipment, and provide
competent supervision.

INCIDENT
An undesired event which under slightly different circumstances could result in harm to people. Damage to
property or loss to process or an undesired event that could or does result in a loss.

RISK MATRIX
A Risk index can be determined by plotting likelihood and severity indices on the y and x-axis respectively
and then using them to obtain a risk ranking.

HIRA
Process of recognizing that a hazard exists and defining its characteristics
• H = HAZARD
Anything around us that we can see as well as those energy sources we cannot see e.g. Gas and
radiation that can cause harm
• I = IDENTIFICATION
Identify the significant hazards (Process and recognition)
• R = RISK
Risk imagining (Likelihood and consequence if risk materializes)
• A = ASSESSMENT
Determine the magnitude of the risk if materialized

ROUTINE ACTIVITY
An activity which is performed on a regular basis (day to day)

NON ROUTINE
An activity performed on an adhoc basis

ACCOUNTABILITY
Principle that, individuals, organizations, and the community are responsible for their actions and may be
required to explain them to others.

RESPONSIBLE
Liable to be called to respond to a person for issues to be done.

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ILL HEALTH
Identifiable adverse physical or mental condition arising from and/or made worse by a work activity and/or
work-related situation.

INTERESTED PARTIES
Person or group, inside or outside the workplace, concerned with or affected by the SARSSS performance.

NONCONFORMITY
Non-fulfilment of a requirement – can be any deviation from:
Relevant work standards, practices, procedures, legal requirements.

SARSSS OBJECTIVES
SARSSS goals, in terms of OHS performance, that SA Region Services sets itself to achieve. Objectives are
quantified wherever practical.

SARSSS PERFORMANCE
Measurable results of SA Region Services management of its risks.
Note: Performance measurement includes measurement the effectiveness of controls.

OHS POLICY
Overall intention and direction which will be followed for the management of health and safety.

RECORD
Document stating results achieved or providing evidence of activities performed

HAZARD
A condition or practice with the potential to cause harm, or exposure to danger. (Immediate Causes,
Substandard Act or Substandard Condition)

RISK ASSESSMENT
Process of evaluating the risk(s) arising from a hazard(s), taking into account the adequacy of any existing
controls, and deciding whether or not the risk(s) is acceptable

PREVENTATIVE ACTION
Action to eliminate the cause of a potential nonconformity or other undesirable potential situation.

CORRECTIVE ACTION
Action taken to rectify a non-conformance or deviation

CONTINUAL IMPROVEMENT
To constantly improve on current Health and Safety standards

PROCEDURE
Specified way to carry out an activity or a process.

RISK ASSESSMENT
Process of evaluating the risk arising from a hazard, taking into account the adequacy of any existing
controls, and deciding whether or not the risk is acceptable.

WORKPLACE
Any physical location in which work related activities are performed under the control of SA Region
Services.

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AUDIT
Independent and documented process for obtaining “audit evidence” and evaluating it objectively to
determine the extent to which “audit criteria” are fulfilled.

SAFETY MONTH
Period from the 20th of a particular month up to the 19th of the following month.

EFFORT BASED OBJECTIVES

Objectives set to improve program related issues

EFFECT BASED OBJECTIVES

Objectives set to improve severity or injury rates

MANCOM
Management Committee

EXCO
Executive Committee

SUPERVISOR
Within SA Region Services – One who supervise or has charge and direction of i.e. Foreman, Clerk of
works, Training Officer, Residence Manager, Security Officer etc.

EMPLOYEE
Person working under the control of the organisation and includes contractors.

MANAGEMENT REPRESENTATIVE
A Person appointed in writing ensuring that the OH&S management system is established, implemented
and maintained in accordance with this OHSAS Standard;
and ensuring that reports on the performance of the OH&S management system are presented to top
management for review and used as a basis for improvement of the OH&S management system.

VISITOR
Any person who enters the premises of the mine who is not a full time employee or Contractor paid by the
mine

CONTRACTOR
Any person who perform work for the mine and is paid for his/her service.

ACCEPTABLE RISK
Risk that has been reduced to a level that can be tolerated by the organization having regard to its legal
obligations and its own

HEALTH AND SAFETY COMMITTEE

A committee as required by law M H & S Act Section 25(2)

VERIFICATION
Verification is the act of reviewing, inspecting, testing, etc. to establish and document that a product, service,
or system meets the regulatory, standard, or specification requirements.

VALIDATION
Validation refers to meeting the needs of the intended end-user or customer to
prove the truth or to determine or test the accuracy. Also, validation is the process of checking if something
satisfies a certain criterion.

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ABBREVIATIONS:

M H & S Act - Mine Health & Safety Act

MA&R - Mineral Act & Regulations
OHASA - Occupational Health and Safety Act
DMR - Department of Mineral Resources
DOL - Department of Labour
SARS - South Africa Region Services
ESW - Engineering Services Workshops
WITW - Wellness in the Workplace
H&S - Health and Safety
LTIFPD - Loss Time Injury Free Production Days
IFPD - Injury Free Production Days
AGAH - AngloGold Ashanti Health
TMM - Trackless Mobile Machinery
COP - Code of Practice
ATDS - AngloGold Ashanti Training and Development Services
CRA - Continuous Risk Assessment
SARSSS - South Africa Region Services Safety System
NNR - National Nuclear Regulator

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 Annexure XX

REFERENCES

• Roles and responsibilities are depicted in each system procedure and updated as and when required
in table format
• OHSAS 18001:2007 (Occupational Health and Assessment Series)
• The Mine Health and Safety Act 29 of 1996
• The Minerals Act 50 of 1991
• Occupational Health and Safety Act (Act 86 of 1993)
• COIDA
• AGA Strategic Objectives
• Implex Legal Register
• ATDS Training Matrix
• AGA RCAT
• Corporate Procedure Directive
• Health and Safety Agreement
• SAR/OESH/P/A/001.01 – AGA Incident reporting
• H&S 004 – Incident investigation
• H&S 006 – Emergency preparedness and response
• H&S 014 – Issue based risk assessment
• H&S 018 – Baseline risk assessment H&S 019 – Control of records
• H&S 023 – Control of documents
• H&S 027 – Competence, training and awareness
• H&S 028 – Continuous risk assessment
• H&S 029 – Communication, participation and consultation
• H&S 030 – Management review
• H&S 031 – Internal audit
• H&S 037 – Management of change
• H&S 055 – SA Region Services Scope
• H&S 058 – Legal and other requirements
• H&S 059 – Performance measurement and monitoring
• H&S 060 – Evaluation of compliance
• H&S 061 – Nonconformity, corrective and preventative action
• H&S 065 – Objectives and programme(s)
• H&S 067 – Resources, roles, responsibility, accountability and authority
• H&S 069 – Operational control
• H&S 070 – Documentation
• H&S 071 – H&S Policy
• MS SHE OP 151– Emergency Procedure

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 RECORDS OF AMENDMENTS

PROCEDURE DATE OF
CHANGES TO PROCEDURE
REVISION NUMBER APPROVAL
H&S 065 – Revision 1 Name changes 3 October 2009
Added objectives communication to lower
levels and contractors. (P4 point 6.3)
H&S 065 – Revision 2 Revisited and updated objectives for 2010 25 Feb 2010

Revisited & updated 2011 objectives

H&S 065 – Revision 3 Changed SADS to SARS 7 Jan 2011

H&S 065 – Revision 4 Revisited & updated 2012 objectives 31 Jan 2012

H&S 065 – Revision 5 Revisited & updated 2012 objectives 2 August 2012

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